23245 Addendum 1.pdf

DTMB-0414 RFP (Rev 2/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 1

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED: 4/28/2023

PROJECT NAME

Wilson State Park – Replace Electrical System

FILE NUMBER

751.23245.CTS

PROJECT DIRECTOR: Chris Schanbeck

PROPOSAL DUE DATE: 5/4/2023

ADDENDUM ITEMS:

1. Attached is a copy of the pre-proposal meeting agenda and sign-in sheet.

2. Part for the scope is to provide opinions of probable cost to help set a budget for the construction as a budget has not been established.

3. The existing electrical system is to be fully investigated as part of the scope of work. However, for clarification it is currently understood that the sanitary lift station is fed from beach house which is fed from the south main distribution panel and none of the current services are 3-phase.

APPROVED BY:

Chris Schanbeck

PROJECT DIRECTOR DATE: 4/28/2023

PRE-PROPOSAL MEETING

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

Project: Wilson State Park – Replace Electrical System

File Number: 751.23245.CTS

Date & Time: Friday, April 21, 2023, at 11:00am

Location: Wilson State Park, 912 N. 1st St., Harrison, MI 48625

Agenda:

A. Introductions and Sign-in Sheet.

Chris Schanbeck / DTMB Project Director Jason Poag / DTMB Field Rep Scott Cook / DNR Field Planner Andrew Saxton / DNR Supervisor John Loy / DNR Josh Pellow / DNR Manager

All attendees are to sign-in. Individuals can represent only one company that may submit a proposal.

B. Requests for Proposals – Standard Not-to-Exceed Fee, Billable-Rate RFP (DTMB-0430), with part I technical portion and part II cost portion. References DTMB Contract for Professional Services: Billing Rate – Not to Exceed. Professional Service Consultant (PSC) proposals will be evaluated by an Ad Hoc Advisory Committee based on a combined scoring ratio of 80% of the Technical portion and 20% of the Cost portion.

1. Section II, Part I Technical – Preferrable for proposal information to be provided in the order of items 1 through 6 demonstrating your team’s understanding of the Project, proposed work plan with schedule and related experience in the successful planning and execution of similar projects. General marketing documentation is not desired. Include a preliminary opinion of probable cost for the Budget Analysis item 5.

2. Section II, Part II Cost – The Part II Cost proposal is evaluated based on the PSC’s effort proposed for the project and the total fee. The combination of all phases and reimbursables shall be the PSC’s maximum not-to-exceed cost for all services. See RFP Section III-2-A, B, C for sample tables. The Phase Summary format shown in Section III-2-D should include consultant fees and reimbursable expenses listed in the appropriate phase with a total at the bottom. Proposed phases for the Project are listed on the Project Statement.

a. Include the following under Phase 500 reimbursables: LARA plan review fee allowance, $2,500 (corrected after the meeting to agree with the project statement).

3. Submit proposal electronically in Adobe PDF format to SIGMA VSS. Include complete proposal (Parts I and II) with signed forms requested.

a. Single proposal file permitted no larger than 6 MB.

b. Enter total cost of all phases as bid amount.

c. If you experience issues or have questions regarding your electronic submission, you must first work through the SIGMA Help Center for assistance and if necessary, receive a ticket number.

d. If problems with SIGMA persist notify Anne Watros and/or Don Klein, DCD contract specialists and include your SIGMA ticket number. Submissions emailed shall be received prior to the deadline and will need require DCD approval; handled on a case-by-case basis.

RFP 751/23245.CTS PRE-PROPOSAL MEETING 4/21/2023

C. Project Scope: Project Statement (DTMB-0427)

1. Include all consulting disciplines and subconsultants necessary for a complete installation

(Civil, Survey, Architectural, etc.).

D. Schedule: Project Statement (DTMB-0427)

1. April 27, 2023, 2:00pm, Questions Due to schanbeckc@michigan.gov. Addendum to follow as necessary.

2. May 4, 2023, 2:00pm, Proposals Due on SIGMA VSS

3. May 2023, Award

4. Summer 2023 design complete. Fall-Winter 2023-2024 anticipated construction window could get pushed out a year. The construction is generally expected to occur during the campground off season but could stretch into the spring or fall with advanced notification for campground reservations.

5. Leadtime issue possible for power provider service upgrades.

E. Walk-through, Comments, Questions, Addenda