2324-020 RFP Compensation and Pay analysis.pdf

SUWANNEE RIVER WATER MANAGEMENT DISTRICT

REQUEST FOR PROPOSALS

NO. 23/24-020

COMPENSATION AND PAY PRACTICE ANALYSIS

Table of Contents

Section Title Page 1 Introduction 2 2 Proposed Schedule 2 3 Instructions to Proposers 2-4 4 Key Points 4-8 5 Scope of Work 9-10 6 Response Forms Attachment 1-7

Suwannee River Water Management District

9225 CR 49

Live Oak, FL 32060 386.362.1001

386.362.1056 (Fax)

800.226.1066 (Florida only) www.mysuwanneeriver.com

SECTION 1 - INTRODUCTION

The state of Florida is divided into five water management districts to preserve and manage Florida’s precious water resources. The Suwannee River Water Management District (District) is responsible for managing groundwater and surface water resources in all or part of 15 counties in north central Florida. The District is the smallest of the five water management districts.

The District is seeking to retain a consultant with requisite skills, experience and resources to provide a classification study and salary survey to determine the market competitiveness of its pay plan per the requirements outlined in Section 5 - Scope of Work.

Interested firms are to submit electronic quotes to the District based on the information provided in Section 5 – Scope of Work. The proposal must include all expenses, insurance and other related costs for the services described in the Scope of Work. Applicable insurance requirements are provided in Section 4 – Key Points.

SECTION 2 - PROPOSED SCHEDULE

July 9, 2024 Release of Request for Proposal.

July 16, 2024 Written questions due by 4:00 p.m.

July 23, 2024 Answers posted on the District Website by 5:00 p.m.

August 13, 2024* Proposals must be submitted on DemandStar no later than

3:00 p.m. and will be opened at that time.

August 16, 2024* Selection Committee Meeting to evaluate and rank proposals and determine final recommendation at 10:00 a.m.

August 20, 2024 Oral presentations of top three ranked respondents will begin at

10:00 a.m. and are limited to 30 minutes each.

August 21, 2024 Release of Award

* Denotes a public meeting. The District is located at the corner of U.S. 90 and C.R. 49 in Live Oak, Florida. All times are Eastern Daylight Time (EDT).

SECTION 3 - INSTRUCTION TO PROPOSERS

Questions: To provide equal opportunity and ensure the same information is provided to all proposers, any questions should be submitted by email to Sharon.Hingson@SRWMD.org on or before 4:00 p.m. on July 16, 2024. The questions with answers will be posted on the District website www.mysuwanneeriver.com, and DemandStar on July 23, 2024. Questions cannot be answered via telephone or other verbal communication. District staff are not authorized to orally interpret the meaning of the specification or other agreement documents, or correct any apparent ambiguity, inconsistency, or error therein.

Delivery of Proposal: Proposals shall be submitted electronically through DemandStar.

https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement For articles and videos to assist you through the DemandStar registry and uploading of documents visit the DemandStar business support page at -https://network.demandstar.com/business-support/ Proposal packages are to be uploaded to the platform no later than 3:00 p.m. August 13, 2024. Proposals received after this time, for any reason, will be rejected.

mailto:Sharon.Hingson@SRWMD.org http://www.mysuwanneeriver.com/ https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement https://network.demandstar.com/business-support/

All proposals will be reviewed for responsiveness and responsibility. Award will be made to the Respondent who best meets the requirements of this solicitation and is determined to be the best value to the District.

RESPONSES:

The District invites interested parties that meet the minimum qualifications contained herein to submit quotes regarding their products and related service offerings.

The submittal response to this request for proposal must include all information requested below and shall be organized as follows:

1. Introduction:

Provide a Letter of Transmittal indicating the Respondent’s interest in providing the required services to the Suwannee River Water Management District. (this item will not be scored)

2. Qualifications and Experience (Criteria Item 1):

a. Prepare a statement for management review of the significant features of the proposal.

b. Describe Respondent’s expertise in conducting and providing recommendations for implementation of a custom salary survey, specifically with other government entities.

c. Provide a list of three references related to the services being requested including contact name and information.

d. Identify Respondent’s proposed team and include a description the experience and role of each member with public sector compensation.

3. Project Approach (Criteria Item 2):

Describe your approach to completing the work. Quality, completeness, and clarity of the proposal will also be considered.

4. Project Schedule (Criteria Item 3):

Affirm your ability to complete the work within the time specified given the District’s proposed due dates and milestones.

5. Cost (Criteria Item 4):

Include the total cost of the project (using the District’s Cost Schedule form attached under Attachment 1 - FORMS). Any travel expenses should be included in the total project cost; it may not be invoiced separately.

6. Required Forms (under Attachment 1 – FORMS)

Include all of these forms in Criteria Item 1

a. Submittal Form

b. Proof of Respondent’s ability to do business in the state of Florida (provide a copy of Certificate as to Corporation

c. Qualifications – Similar Projects

d. Qualifications – Client References

e. Completed Drug-Free Workplace Form (Note: Required only in the event of a tied score.)

No Response Form (Note: If Respondent chooses to not respond to this solicitation, the District requests that this form be completed and emailed to the Records, Contracts, and Procurement Manager at Sharon.Hingson@srwmd.org.

Additional Information: Additional Request for Proposal packages may be obtained from the District website www.mysuwanneeriver.com

ADA Compliance: Vendor must ensure that the electronic version of the Response and all documents submitted electronically are accessible according to 282.603 Florida Statutes and Section 508 of the Rehabilitation Act of 1973 relating to the creation and use of electronic documents. This requirement applies to editable formats, such as Microsoft Word, as well as portable document formats (PDF). All proposals submitted in electronic/digital format must include a certification by the Vendor that the electronic submission and all supporting documents are accessible according to 282.603 Florida Statutes and Section 508 of the Rehabilitation Act of 1973 relating to the creation and use of electronic documents.

It is the obligation of the proposing firm to ensure that it has reviewed all amendments and all questions and answers to this RFP as posted on the District website to ensure that the proposal responds to the most current information available for the RFP.

SECTION 4 – KEY POINTS

Evaluation by District: The District intends to contract with one firm, the contract shall be awarded to the responsible and responsive vendor who submits the lowest responsive proposal that provides the best value to the District as calculated using the criteria listed in “Evaluation of Proposals” section. To be considered a “Responsive Vendor” Respondents must include all information requested and organized as written. Failure to meet any of the criteria will result in a “non-responsive vendor” and the proposal will be rejected.

Evaluation of Responses: Responsive, responsible proposals shall include all requested information or documentation as described in SECTION 5 and will be evaluated using the following five criteria.

Evaluation by District Selection Committee: The District Selection Committee composed of three

(3) persons will select in order of preference no fewer than three (3) firms deemed to be the most highly qualified to perform the required services. In determining whether a firm is qualified, the District shall consider such factors as the ability of the professional personnel; whether a firm is a drug free workplace; past performance; willingness to meet time and budget requirements;

location; recent, current and projected workloads of the firms; and the volume of work previously awarded each firm by District with the object of effecting an equitable distribution of contracts among qualified firms, provided such distribution does not violate the principal of selection of the most highly qualified firms.

Should the District be unable to negotiate a satisfactory contract with the firm considered to be the most qualified at a price the agency determines to be fair, competitive, and reasonable, negotiations with that firm will be terminated and the District will then undertake negotiations with the second most qualified firm. Failing accord with the second most qualified firm, the District will then terminate negotiations and undertake negotiations with the third most qualified firm. Should the District be unable to negotiate a satisfactory contract with any of the ranked firms, District may select additional firms in the order of their competence and qualification and continue negotiations mailto:Sharon.Hingson@srwmd.org http://www.mysuwanneeriver.com/ until an agreement is reached, or the District may, at its option, terminate all negotiations and re-bid.

Firm Name Evaluation Criteria Weight Score Total

1. Qualifications and experience:

a. Prepare a statement for management review of the significant features of the proposal.

b. Describe Respondent’s expertise in conducting and providing recommendations for implementation of a custom salary survey, specifically with other government entities.

c. Provide a list of three references related to the services being requested including contact name and information.

d. Identify Respondent’s proposed team including a description of the experience and role of each member with public sector compensation.

35%

2. Project Approach - Describe your approach and how you will complete the work. Quality, completeness, and clarity of the proposal will also be considered.

20%

3. Ability to complete the work within the time specified given the District’s proposed due dates and milestones.

10%

4. Total Cost, which must incorporate all related travel and any other anticipated fringe costs.

35%

Proposal Score 100%

Evaluation Rating Scale: 1 – 5:

5 – Exceptional The submission exceeds expectations, excellent probability of success in achieving all objectives – very innovative.

4 – Good Very good probability of success. Achieves all objectives in reasonable fashion.

3 – Acceptable Has reasonable probability of success. Some objectives may not be met.

2 – Poor Falls short of expectations and has a low probability of success.

1 – Not acceptable Submission fails to meet requirements and the approach has no probability of success.

0 – Non-Responsive Information/documentation provided is not adequate for evaluation.

Selection Committee members will individually evaluate and score all responsive, responsible proposals using the following system:

• STEP ONE – Individual Selection Committee members will develop a total proposal score for each submitted proposal based on the five evaluation criteria areas listed above and their weighted values. For each criteria area, individual Selection Committee members can apply a score ranging from (5) representing high/excellent to (1) representing low/unsatisfactory. Using this system, in combination with the weighted values, (5) is the highest score a Selection Committee member can give any individual proposal.

• STEP TWO – Individual Selection Committee member scores for each proposal will then be added together to produce a final total score for each individual proposal. Based on this system, and assuming three committee members, 15 is the highest final total score any individual proposal can receive from all combined Selection Committee scores.

• STEP THREE – Based on these combined final total scores, the proposal/firm that has the highest final total score and is determined to be the best value to the District will be contacted for contract negotiations.

Contract Awards: The District anticipates entering into a contract with the Proposer who submits the proposal judged by the District to be most advantageous.

Any material submitted in response to this RFP (except trade secrets as defined in s. 812.081, FS) will become a public document pursuant to Section 119.07, F.S. This includes material which the responding proposer might consider to be confidential or proprietary a trade secret.

Any claim of confidentiality is waived upon submission, effective after opening pursuant to Section 119.07. Contractor’s refusal to comply with this provision shall constitute sufficient cause for termination of the contract resulting from this RFP.

This procurement is conducted under the rules, policies, and procedures of the Suwannee River Water Management District and the District’s Governing Board. This procurement is not conducted pursuant to Ch. 287, Florida Statutes, except where explicitly provided by law. The District’s rules, policies, and procedures are available by contacting the Records, Contracts, and Procurement Manager.

Challenge of Solicitation Process: If a potential respondent protests any provisions of this RFP, a notice of intent to protest shall be filed with the District in writing within 72 hours after the posting of the Request for Proposal on the District’s website. and the respondent shall file a formal written protest within ten (10) days after filing of notice of intent to protest. Any proposer who files a formal written protest pursuant to Chapter 28-110, Florida Administrative Code, and Section 120.57(3), Florida Statutes shall post with the District at the time of filing the formal written protest, a bond pursuant to Section 287.042(2)(c), Florida Statutes (2010).

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”

Challenge of District’s Intent to Award Contract: If a respondent intends to protest District’s intent to award contract, the notice of intent to protest must be filed with the District, in writing, within 72 hours after posting of a notice of intent to award contract and the respondent shall file a formal written protest within ten (10) days after filing of notice of intent to protest. Any respondent who files a formal written protest pursuant to Chapter 28-110, Florida Administrative Code, and Section 120.57(3), Florida Statutes shall post with the District at the time of filing the formal written protest, a bond pursuant to Section 287.042(2)(c), Florida Statutes (2010)

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”

Americans With Disabilities Act: The District does not discriminate upon the basis of any individual’s disability status. This nondiscrimination policy involves every aspect of the District’s functions including one’s access to, participation, employment, or treatment in its programs or activities. Anyone requiring reasonable accommodation as provided for in the Americans with Disabilities Act should contact the District at 386.362.1001 or 800.226.1066 (Florida only). The District’s fax number is 386.362.1056.

Minority Business Enterprises: The District recognizes fair and open competition as a basic tenet of public procurement. Respondents doing business with the District are prohibited from discriminating on the basis of race, color, creed, national origin, handicap, age, or sex. The District encourages participation by minority business enterprises.

Veteran’s Preference: In the absence of minority business enterprise, whenever two or more service providers are ranked equally by the Selection Committee, a veteran-owned business enterprise shall be given preference in the award process.

Drug Free Workplace Act: The selected proposer shall certify that it has established a drug free workplace. Whenever two or more service providers are ranked equally, a drug free workplace shall be given preference in the award process.

Public Entity Crime: Section 287.133(2)(a), Florida Statutes, states “A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in s.287.017 for Category Two for a period of 36 months from the date of being placed on the convicted vendor list.”

Scrutinized Company: Section 287.135, Florida Statutes, states “A company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:

(a) Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or

(b) One million dollars or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company:

1) Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to

s. 215.473; or

2) Is engaged in business operations in Cuba or Syria.”

http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0215/Sections/0215.4725.html http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0215/Sections/0215.473.html

Insurance Requirements: If awarded, proposer shall represent and guarantee that all employees, agents, servants or representatives of the proposing firm, and all employees, agents, servants, or representatives of subcontractors are covered by workers' compensation insurance as required by Florida Statute. Prior to entering into contract with the District, respondent agrees to furnish the District certificates of insurance on all insurance, naming District as named or additional insured without waiving any defense of sovereign immunity or increasing the limits of District’s liability in excess of the Florida Statutory Cap under Florida Statute 768.28(5) for items 2 and 3 below, providing evidence that respondent has in full force and effect the following minimum insurance with insurers authorized to do business in the State of Florida:

1) Workers' compensation insurance as required above;

2) Motor vehicular liability insurance with limits of not less than $300,000 combined single limit which insurance shall be applicable to any and all vehicles utilized by respondent to provide the services requested by District;

3) General liability insurance for all services rendered by respondent for the requested services with a minimum of $300,000 personal and advertising injury and $300,000 general aggregate.

The certificate of insurance shall also provide that District shall be notified in writing by the carrier at least 30 days prior to any cancellation of said insurance.

Rejection of Responses: The District reserves the right to reject any and all bids or proposals submitted in response to the District Request for Proposal. District also reserves the right to waive any minor deviations in an otherwise valid proposal. The District reserves the right to waive technical, non-substantive deficiencies in proposals.

RESPONDENTS TO THIS SOLICITATION OR PERSONS ACTING ON THEIR BEHALF MAY

NOT CONTACT, BETWEEN THE RELEASE OF THE SOLICITATION AND THE END OF THE

72-BUSINESS HOUR PERIOD FOLLOWING THE AGENCY POSTING THE NOTICE OF

INTENDED AWARD, ANY EMPLOYEE OR OFFICER OF THE DISTRICT CONCERNING ANY

ASPECT OF THIS SOLICITATION, EXCEPT IN WRITING AS INDICATED ABOVE.

VIOLATION OF THIS PROVISION MAY BE GROUNDS FOR REJECTING A PROPOSAL.

SECTION 5 - SCOPE OF WORK

BACKGROUND

The District consists of 68 FTE positions located in Live Oak, Florida. These positions are not represented by a union. The District’s positions are organized in accordance with the District’s classification plan that was implemented in 2013 through an effort by all five water management districts to create consistent standards for the classification and nomenclature for staff positions.

The classification plan groups similar positions into a pay range that identifies the minimum qualifications for the position. The District continually provides organizational review and restructuring of the workforce when necessary to align district resources with core missions and programmatic needs. As of February 2022, the minimum starting rate of pay for the District became $15 per hour, therefore the first five (5) position ranges on the current plan are no longer being utilized. The most difficult to recruit positions are senior level positions. The last classification study and salary survey performed for the District was completed in 2020.

Through this contract, the Contractor will be responsible for an analysis of the District’s pay plan in order to prepare and conduct a custom salary survey using benchmark positions to assess the market rate for salaries and serve as anchors for assigning job classifications to pay grades within the pay plan, perform a review of position descriptions for compliance with the new and upcoming (January 2025) FLSA (exempt vs non-exempt) guidelines recently finalized by DOL, review and recommend changes to the current progression plan, recommend changes to the pay plan or create a new play plan, including identification of salary ranges for each pay grade and the assignment of job classifications that will enable the District to attract and retain qualified, high performing employees.

OBJECTIVES

The objective of this project is to identify and retain a consultant with the necessary skills, experience and resources to provide the District with a custom salary survey and analysis to determine the market competitiveness of its pay plan which may include the development of a new customized, equitable, and competitive and FLSA compliant compensation program.

The District’s objectives are to:

• Attract and retain qualified employees.

• Provide salaries commensurate with assigned duties.

• Maintain a competitive position with other comparable government entities and private employers within the same geographic areas.

TASK IDENTIFICATION

The contractor will perform a comprehensive assessment of the market competitiveness of the District’s salaries by collective data, performing an analysis and evaluation of that data, and providing a comprehensive report of its findings, including recommendations on the District compensation program. The contractor will be expected to provide a communication plan to ensure the HR Office is informed throughout the project and may be required to present the findings and recommendations to the Executive Leadership Team.

At a minimum, Contractor task/responsibilities:

1. Review of the District’s Pay Plan (Exhibit A), progression plan (Exhibit B), organization chart (Exhibit C), operational functions, positions descriptions, class specifications and other materials as necessary to fulfill project.

2. Prepare and conduct a custom salary survey using benchmark positions identified in Exhibit C to assess the market rate for salaries and serve as anchors for assigning job classifications to pay grades within the plan.

3. Invite participants from both the public and private sector. The District will assist in determining the organizations and gathering contact information.

4. Analyze data received from the salary survey responses, along with other relevant data.

5. Recommend changes to the pay plan or create a new pay plan, including identification of salary ranges for each pay grade and the assignment of job classifications.

6. Recommend changes to the progression plan or create a new progression plan, including identification of pay grade and minimum qualification requirements for each level.

7. Include recommendations for compliance to current and new FLSA guidelines.

8. Prepare a comprehensive report with final results and recommendation, and presentation if needed to Executive Leadership Team.

Exhibits:

Exhibit A — Current Pay Plan Exhibit B — Progression Plan Exhibit C — Organization Chart Exhibit D — Positions List

TIME FRAMES AND DELIVERABLES

All work must be completed by December 1, 2024.

Contractor is required to provide a tentative schedule for each task with quotes.

BUDGET/COST SCHEDULE

The contract for this project will not exceed $35,000. Contractor will be required to submit monthly invoices during the project, based on percentage of Tasks completed.

EXHIBIT A

SRWMD Classification and Pay Plan

PAY PLAN

Pay Hourly Hourly Hourly Annualized Annualized Annualized Grade Minimum Midpoint Maximum Minimum Midpoint Maximum

100 $10.82 $13.53 $16.23 $22,505.60 $28,142.40 $33,758.40 101 $11.58 $14.45 $17.32 $24,086.40 $30,056.00 $36,025.60 102 $12.33 $15.42 $18.50 $25,646.40 $32,073.60 $38,480.00 103 $13.14 $16.43 $19.71 $27,331.20 $34,174.40 $40,996.80 104 $13.99 $17.49 $20.99 $29,099.20 $36,379.20 $43,659.20 105 $14.90 $18.63 $22.35 $30,992.00 $38,750.40 $46,488.00 106 $15.87 $19.84 $23.80 $33,009.60 $41,267.20 $49,504.00 107 $16.90 $21.13 $25.35 $35,152.00 $43,950.40 $52,728.00 108 $18.00 $22.50 $27.00 $37,440.00 $46,800.00 $56,160.00 109 $19.18 $23.97 $28.75 $39,894.40 $49,857.60 $59,800.00 110 $20.43 $25.53 $30.62 $42,494.40 $53,102.40 $63,689.60 111 $21.74 $27.18 $32.61 $45,219.20 $56,534.40 $67,828.80 112 $22.02 $29.36 $36.70 $45,801.60 $61,068.80 $76,336.00 113 $23.78 $31.71 $39.64 $49,462.40 $65,956.80 $82,451.20 114 $25.68 $34.24 $42.79 $53,414.40 $71,219.20 $89,003.20 115 $27.73 $36.98 $46.22 $57,678.40 $76,918.40 $96,137.60 116 $29.96 $39.95 $49.93 $62,316.80 $83,096.00 $103,854.40 117 $32.35 $43.13 $53.91 $67,288.00 $89,710.40 $112,132.80 118 $34.93 $46.58 $58.22 $72,654.40 $96,886.40 $121,097.60

200+ Senior Management / Executive Level Pay Hourly Hourly Hourly Annualized Annualized Annualized

Grade Minimum Midpoint Maximum Minimum Midpoint* Maximum 200 $38.26 $51.02 $71.42 $79,580.80 $106,121.60 $148,553.60 201 $45.15 $60.20 $84.29 $93,912.00 $125,216.00 $175,323.20 202 $53.28 $71.04 $99.45 $110,822.40 $147,763.20 $206,856.00

Pay Hourly Hourly Hourly Annualized Annualized Annualized Grade Minimum Midpoint Maximum Minimum Midpoint* Maximum

300 $55.95 $74.60 $104.43 $116,376.00 $155,168.00 $217,214.40

Pay Hourly Hourly Hourly Annualized Annualized Annualized Grade Minimum Midpoint Maximum Minimum Midpoint Maximum

400 DETERMINED BY CONTRACT

*Midpoint is the market median midpoint and is not necessarily the mathematical midpoint between the minimum and the maximum.

Highlighted pay grades 100 – 104 do not meet the hourly minimum wage standard at the bottom of the pay grade therefore are no longer used.

EXHIBIT B

SRWMD Progression Chart as of 05/31/2024

EXHIBIT C

SRWMD Organizational Chart as of 06/22/2024

EXHIBIT D

Positions List

Administration Office Chief Land Management Office Chief Business Resource Specialist III Land Management Specialist II Chief Hydrogeologist Legislative and Government Affairs Coordinator Chief Information Officer MFL Engineering Scientist Communications and Outreach Office Chief MFL Office Chief Data Analyst I Natural Resource Specialist II Data Analyst III Professional Engineer Engineer I Program Engineer Engineer II Project Manager I Engineering Specialist Project Manager II Environmental Scientist II Records, Contracts, and Procurement Manager Environmental Scientist III Regulatory Office Chief Environmental Scientist IV Senior Data Analyst Executive Office Assistant and Administrative Coordinator Senior Engineer Scientist

Facilities, Fleet, and Asset Specialist Senior Environmental Scientist Field Program Manager Senior GIS Analyst Finance Program Manager Senior Land Management Specialist Finance Specialist Senior Natural Resource Specialist GIS Program Manager Senior Project & Data Manager Human Resource Specialist Systems Administrator Human Resources Chief Systems Analyst Hydrologic Data Collection Specialist I Water Resource Representative Hydrologic Data Collection Specialist II Water Resources Office Chief Hydrologic Program Manager Water Supply Office Chief Hydrologist III Water Use Analyst Hydrologist IV

*List as of 07/02/2024

RFP NO.23/24-020

ATTACHMENT 1 – RESPONSE FORMS

CERTIFICATE AS TO CORPORATION

Include this form in the response

The below Corporation is organized under the laws of the State of ; is authorized by law to respond to this Quote Request and perform all work and furnish materials and equipment required under the Agreement and is authorized to do business in the state of Florida.

Corporation name:

Address:

Registration No.:

Registered Agent:

By:

(Official title) (Affix corporate seal)

Attest:

(Secretary)

The full names and business or residence addresses of persons or firms interested in the foregoing submittal as principals or officers of Respondent are as follows (specifically include the President, Secretary, and Treasurer and state the corporate office held of all other individuals listed):

Identify any parent, subsidiary, or sister corporations involving the same or substantially the same officers and directors that will or may be involved in performance of the Project, and provide the same information requested above on a photocopy of this form.

If applicable, attach a copy of a certificate to do business in the state of Florida, or a copy of the application that has been accepted by the state of Florida to do business in the state of Florida, for the Respondent and/or all out-of-state corporations that are listed pursuant to this form.

ATTACHMENT 1 – RESPONSE FORMS (continued)

QUALIFICATIONS — SIMILAR PROJECTS

Respondent shall provide information below that documents it has performed at least two similar projects (salary assessments for public-sector clients) during the three years immediately prior to the date of this solicitation. Similar projects must be completed and performed by a member of the proposed project team.

Similar Project 1:

Agency/company:

Current contact person at agency/company:

Telephone: _______________ Fax: _________________ Email:

Address of agency/company:

Name of project:

Description:

Project value: ___________ Start date: _____________ Completion date:

(month/year) (month/year)

Name(s) of assigned personnel:

Project manager:

Others:

Similar Project 2:

Agency/company:

Current contact person at agency/company:

Telephone: _______________ Fax: _________________ Email:

Address of agency/company:

Name of project:

Project value: ___________ Start date: _____________ Completion date:

(month/year) (month/year)

Name(s) of assigned personnel:

Project manager:

Others:

QUALIFICATIONS — CLIENT REFERENCES

Respondent shall provide three client references, which may include the similar project listed above. No more than one reference shall be from the District. (For a similar project listed on the previous form, simply state “Similar Project.”)

Client Reference 1:

Agency/company:

Current contact person at agency/company:

Telephone: Fax: E-mail:

Agency/Company Address:

Name of project:

Description:

Project value: ______________________ Project manager:

Client Reference 2:

Agency/company:

Current contact person at agency/company:

Telephone: Fax: E-mail:

Agency/Company Address:

Name of project:

Description:

Project value: ______________________ Project manager:

Client Reference 3:

Agency/company:

Current contact person at agency/company:

Telephone: Fax: E-mail:

Agency/Company Address:

Name of project:

Project value: ______________________ Project manager:

COST SCHEDULE

Evaluative quotes to be opened at 3:00 pm E.S.T., August 13, 2024

To: SUWANNEE RIVER WATER MANAGEMENT DISTRICT

In accordance with the advertisement requesting quotes for Custom Salary Survey and Analysis, subject to the terms and conditions of the Agreement, the undersigned proposes to perform the Work for the price contained in the following schedule (fill in all blanks).

Respondents are reminded to refer to Section 3 “RESPONSES” – Cost (also Criteria Item 4) for information to be included with the quote.

This solicitation will be awarded to the Respondent having the highest ranked proposal, which successfully concludes negotiations with the District.

TOTAL COST*: $_______________________

*(Total Cost must incorporate all related travel and any other anticipated fringe costs.)

Pursuant to §287.084(2) Fla. Stat., a vendor whose principal place of business is outside the State of Florida must accompany any written bid, proposal, or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts.

I HEREBY ACKNOWLEDGE, as Respondent’s authorized representative, that I have fully read and understand all terms and conditions as set forth in this proposal and upon award of such proposal, shall fully comply with such terms and conditions.

DATE

RESPONDENT (FIRM NAME)

ADDRESS

E-MAIL ADDRESS

SIGNATURE TYPED NAME AND TITLE

TELEPHONE NUMBER FAX NUMBER

DRUG-FREE WORKPLACE FORM

This form required only in the event of a tie response

The Respondent, (business name) , in accordance with §287.087, Fla. Stat., hereby certifies that Respondent does the following:

1. Informs employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations

2. Publishes a statement notifying employees that

a. the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against its employees for violations of such prohibition.

b. as a condition of working on the contractual services that are the subject of this solicitation, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893, Fla. Stat., or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five days after such conviction.

3. Gives each employee engaged in providing the contractual services that are the subject of this solicitation a copy of the statement specified in paragraph 2, above.

4. Imposes a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee convicted of a violation listed in sub-paragraph 2.b., above.

5. Makes a good faith effort to continue to maintain a drug-free workplace through implementation of §287.087, Fla. Stat.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

By:

Title:

Date:

NO RESPONSE FORM

SUWANNEE RIVER WATER MANAGEMENT DISTRICT

RFP-24/24-020 – CUSTOM SALARY SURVEY AND ANALYSIS

Your reasons for not responding to this Quote Request are valuable to the Suwannee River Water Management District’s procurement process. Please complete this form and return it to the Records, Contracts, and Procurement Manager (Sharon Hingson) by email to Sharon.Hingson@srwmd.org, no later than the date set for receipt of submittals. Thank you for your cooperation.

Please check (as applicable):

Scope of Work too “general” (explain below)

Insufficient time to respond to the solicitation

Do not provide this type of work for this project

Schedule would not permit us to perform

Unable to meet solicitation requirements

Scope of Work unclear (explain below)

Disagree with solicitation or Agreement terms and conditions (explain below)

Other (specify below)

Remarks:

DATE

RESPONDENT (FIRM NAME)

ADDRESS

E-MAIL ADDRESS

SIGNATURE TYPED NAME AND TITLE

TELEPHONE NUMBER FAX NUMBER

mailto:Sharon.Hingson@srwmd.org