23236 ProjectStatement.pdf

DTMB-0427 (R 02/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

751/23236.ABG

PROPOSAL DUE DATE

Thursday, May 4, 2023 at 2:00pm ET

CLIENT AGENCY

Department of Natural Resources – Mackinac Island State Park Commission

PROJECT NAME AND LOCATION

Fort Mackinac Soldiers’ Barracks Renovations PROJECT ADDRESS (if applicable) Fort Mackinac, 7163 Huron Road, Mackinac Island, Michigan

CLIENT AGENCY CONTACT

Myron Johnson johnsonm54@michigan.gov

TELEPHONE NUMBER

231-436-4100

DTMB - DCD PROJECT DIRECTOR

Alan Goschka, Project Director; goschkaa@michigan.gov

TELEPHONE NUMBER

517-388-3489

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A MANDATORY PRE-PROPOSAL MEETING will be conducted by the Issuing Office for this Request for Proposal On Site at the Fort Mackinac on Mackinac Island at 10:00am on Friday, April 21, 2023.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

COVID 19 Precautions:

1. Depending on project location, individuals may be required to wear masks to attend any meetings and for a firm to be eligible to submit proposals / quotations / bids. Bring and be prepared to wear a mask if required upon arrival. Requirements may change at any time and any updated guidance must be followed.

PROJECT DESCRIPTION/SERVICES REQUESTED

Provide a PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget DTMB Project Statement Form (DMB427), DTMB ISID Billable Rate Professional Services Contract and the DTMB 430 RFP Billable Rate Form (DMB 430) and DTMB Facilities Administration, Design and Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration. The technical portion shall be concise, include personnel resumes. A proposed schedule for design, bidding and construction must be included.

Project Statement:

Facility Description: The Fort Mackinac Soldiers’ Barracks was built in 1859 by United State Army soldiers. It is a wooden, two-story, balloon-frame structure with a gabled cedar shingle roof and stone foundation. It consists of a 30’x 110’ main section, a 20’x 54’ two-story wing on the north side of the building, and a 9’x 110’ two level porch. The structure has a total of 8,260 square feet of space. The first floor of the building includes a small museum exhibit space, a temporary theater area, staff work rooms, public restrooms, and a public elevator. The second floor consists mostly of museum exhibit space and a small one-bedroom apartment within the north wing housing park staff for on-site security. This current configuration of most of the facility dates to 1988 and 1997, with the latter changes generally following recommendations of a 1994 historic structure report completed for the building. Prior to this time, the second floor was used for park office space and housing. During the 1997 refiguration, new walls were added to accommodate current exhibits and wooden ramps were added to access second floor entryways.

A 100-amp electrical panel was added to the first floor and electrical upgrades were made to accommodate base heaters and other electrical needs on the first floor. A dry-pipe fire suppression system was also installed, which services the entire building.

Current Project: MSHP is planning to remove the current museum exhibits in the facility and changing the overall layout of the exhibits on both the first and second floor. The center section of the second floor will be converted into a theater/multi-purpose space. The design, creation, layout, and installation of new museum exhibits will be conducted by MSHP museum staff.

To accomplish the goal of upgrading exhibit spaces MSHP requires professional design services to accomplish the following objectives:

1) Design plans for heating, ventilation, & air conditioning (HVAC) to provide climate control to exhibit space on first floor and for weatherizing/insulating those sections of the building (there currently is not HVAC system in the facility).

2) Provide an assessment of current electrical system and prepare a design plan upgrade of the system in consultation with museum staff on electrical needs.

3) Conduct assessment of plumbing needs and design potential upgrades.

4) Provide design plan for reconfiguration of ADA compliant ramping into building.

5) Determine viability and incorporate a non-gendered restroom.

6) Provide plan to remediate damage to historic interiors after modern alterations are removed and design of internal additions/modifications, particularly as related to insulation of climate-controlled spaces and restroom modifications.

7) Provide itemized cost estimates for all work to be completed.

As the building is considered a historic resource, all proposed design work will seek to preserve and maintain as much of the original building fabric as possible and must not detract from the historic aesthetics of the building, on either the exterior or interior of the facility, to the extent possible. Design must follow all applicable criteria of the standards set forth in the National Park Service Director’s Order #28: Cultural Resource Management Guidelines (NPS-28) and conform to The Secretary of the Interior’s Standard for Rehabilitating Historic Buildings, the Americans with Disabilities Act and Michigan Barrier-Free design stands and applicable state building and health codes.

The PSC should present its findings through scaled floor plans, elevations and details, specifications, and detailed cost estimates.

PSC proposals:

Interested bidders shall provide a complete PSC Proposal for all required Professional Services for the project. The consulting services shall be in compliance with the State of Michigan, Department of Management and Budget Contract for Professional Services and DMB Facilities Administration, Design and Construction Division policies and procedures (DMB 430) for the development of Contract Bid Documents and Construction Administration. Proposals shall include Phase 300 Schematic Design and Phase 500 Final Design services as required to produce selected improvement plans including advantages and disadvantages of options, option cost comparisons, and comparative life cycle considerations with a professional recommendation for consideration.

PSC services shall include but are not limited to:

Phases 300 and 500 services to develop complete existing facility assessment, planning, design, contract document development, permitting and bidding.

Preparation and submission of all required permit applications and permit application fees including but not limited to LARA shall be included.

The PSC shall be responsible for gathering and verifying all base as-built information required for the proper design of the project.

• Providing 50% and Final (100%) estimates of construction costs for Phases 300 and 500 development plans.

Submittal of 50% and 90% contract documents for owner review for design Phases 300 and 500, posting of bidding documents on the State of Michigan procurement website (SIGMA-VSS), Best Value Bid Evaluation, PSC Recommendation of Contract Award and Contract Administration.

Provide a bi-weekly progress summary email to the project team briefly documenting the prior two week’s progress by the PSC and display the initial project schedule and current schedule status.

A graphic bar chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC contract start date. SSiittee aasssseessssmmeenntt aanndd ddaattaa ccoolllleeccttiioonn wwoorrkk ccaann bbeeggiinn aass ssoooonn aass ppoossssiibbllee aafftteerr ccoonnttrraacctt iiss aawwaarrddeedd aanndd aapppprroovveedd bbyy DDTTMMBB..,, aannttiicciippaattee mmiidd ttoo eenndd ooff MMaayy..

For scheduling purposes, assume fourteen (14) calendar days each of Owner review for 50% and 90% submissions.

Clear documentation of the number of meetings proposed during each Phase, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format.

While some project team meetings may be considered in the form of computer-based meetings (e.g., GoToMeetings, Teams, Zoom, etc.), key review meetings shall be in person. For all meetings being held for document review, all required review information shall be submitted electronically and in hard copy formats ten (10) days prior to the meetings. At a minimum, meetings will be required at key project intervals including the project planning kick off meeting, 50% reviews and 90% reviews.

Maintaining an inclusive, transparent, and informative relationship with DTMB and DNR-MSHP.

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All vendors need to have a Unique Entity Identifier (UEI) number registered in SIGMA All projects are subject to prevailing wages under the Governor’s administrative rule in 2021.

Buy American Preference: As appropriate and consistent with the law, the non-federal entity should, to the greatest extent practicable under a federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products).

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, contract documents, all correspondence, all e-mails, and telephone communication logs. The project files shall be maintained in an electronic file format and delivered to the DTMB Design and Construction Division with the PSC’s final Payment Request.

ATTACHMENTS:

Attachment A – Existing floor plans

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as bid amount.

Please remember that individual attachments can be no larger than 6mb.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov

Please notify the Office of Design and Construction if you are having SIGMA VSS issues. Include your SIGMA ticket number in an email to our contract specialists, Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov ).

You may be asked to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis. Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

NIGP CODES

90607, 90638, 90644, 90646, 90652, 90658, 92507, 92531, 92534, 92567, 92588, DESIRED SCHEDULE OF WORK

Complete schematic design and cost estimate by August 1, 2023, complete design documents by October 13, 2023, complete bidding by November 22, 2023 and start construction January 2024.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Alan Goschka, AIA at goschkaa@michigan.gov no later than Thursday, April 27, 2023 at 3:00pm Eastern Time (ET).

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)