23236 Addendum 1.pdf

DTMB-0414 RFP (Rev 2/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 1

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED

April 27, 2023

PROJECT NAME

Fort Mackinac Soldiers’ Barracks Renovations

FILE NUMBER

751/23236.ABG

PROJECT DIRECTOR

Alan Goschka, AIA

PROPOSAL DUE DATE:

Thursday, May 4, 2023

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

See attached Meeting Attendance Record

See attached Pre-Proposal Meeting Agenda

The second floor plan was included with the first floor plan as part of Attachment A.

The existing water service line is 2” and the sanitary sewer line is 6”.

Questions:

1. For the museum/display climate control area, is there a specific code or standard that we should design to regarding temperature and RH requirements, i.e., ASHRAE, National Archives and Records Administration – Archival Storage Standards, etc.? There is no standard that will be required. The only requirement will be that all aspects of climate control be adjustable by park staff.

2. Does the State have an on-staff conservator/archeologist/preservationist to guide us in what level of environmental control would be req for this space? Specifically, materials in the exhibits and or if the exhibits will be on rotation (needing different conditions). Yes, Mackinac State Historic Parks does have staff that can offer guidance on environmental controls required for the space.

3. Does the State have any concerns with the roof framing structurally? For example, is there damage from leakage that the State is aware of, and will those be addressed in this year’s reroofing project?

There is no concerns with the roof framing. The state park has no knowledge of leakage. The roof replacement is a preventative maintenance project that is already undeway.

4. Can you clarify whether the sanitary lift station is an exterior item ie civil engineer? The drawings show a sewage ejector adjacent to the existing toilet rooms ie mechanical engineer. I’m interpreting to mean the undersized ejector is inside. Can you confirm? The existing sanitary lift station is located inside the facility under the stairway. Whether this is a civil engineering item or a mechanical engineering item, will depend on the required size for a new lift station and where it has to be located by the code – this is to be determined by the PSC.

APPROVED BY:

Alan Goschka, AIA

PROJECT DIRECTOR DATE 04-27-2023

GRETCHEN WHITMER

GOVERNOR

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET

LANSING

MICHELLE LANGE

DIRECTOR

PRE‐PROPOSAL MEETING AGENDA

MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

Design and Construction Division

3111 W. St. Joseph Street Lansing, MI 48917

Project: Fort Mackinac Soldier’s Barracks Renovations File Number: 751/23236.ABG Contract Order Number: Y‐TBD Meeting Date and Time: Friday, April 21, 2023, at 10:00 am local time Meeting Place: Fort Mackinac Soldier’s Barracks

PROJECT REPRESENTATIVES

Project Director: Field Representative:

Alan Goschka, AIA Dan Hall

DTMB‐DCD DTMB‐DCD

P.O. Box 30026 396 N State St Lansing, MI 48917 St Ignace, MI 49781 517‐388‐3489 517‐284‐7921 goschkaa@michigan.gov halld22@michigan.gov

Facility Representatives:

Myron Johnson Steve Brisson Mackinac Island State Park Commission Mackinac Island State Park Commission Park Manager Director PO Box 370 207 W Sinclair Mackinaw Island, Michigan 49757 Mackinaw City, Michigan 49701 906‐847‐6609 231‐436‐4100 johynsonm54@michigan.gov brissons@michigan.gov

Introductions and Sign‐In Sheet

A. Request for Proposals – Standard Not‐to‐Exceed RFP, with Part I Technical portion and

Part II Cost portion.

1. Technical – Qualification format includes: General Information; Understanding of the Project and Tasks; Personnel; Management Summary, Work Plan & Schedule; Budget Analysis and References. See Section II‐1 through 6.

2. Cost – Not to Exceed Billable Rate plus reimbursables format. See Section III‐1 through 2. See Section III 2‐A, B, C and D of RFP for samples.

3. Proposals must include Phase 300 Schematic Design and Phase 500 Final Design.

4. Include consultants and testing as reimbursable expenses.

5. Include signed Certification of a Michigan Based Business and Responsibility

Certification forms.

6. Proposals will be evaluated by an Ad Hoc Advisory Committee and scored based on the combined 80% Technical portion and 20% Cost portion.

B. Project Scope

1. Design services for Phases 300 Schematic Design and 500 Final Design. The Mackinac Island State Park Commission is seeking professional design services for renovations to the Fort Mackinac Soldier’s Barracks

2. Reference Project Statement for anticipated scope of work

3. Professional services shall include, but are not limited to:

Include LARA Plan Review Permit application and Construction Code approval, and all permits and standards required to be met by this project.

Contract Document development that meets the approval of the MSHP, DTMB and all related Code requirements.

Provide 50% and 90% Phase 300 and 500 estimates of construction costs for developed plans.

Submittal of 50% and 90% Phase 300 and 500 Contract documents for Owner review.

Provide a biweekly progress summary email to the project team, briefly documenting the prior 2‐week’s progress by the PSC and display the initial project schedule and current schedule status.

Posting 100% Contract documents on Sigma, Best Value Bid Evaluation and PSC recommendation of Contract Award.

4. Proposals shall include:

Phase 300 design services required to provide the necessary design layout options and development of the chosen option.

Phase 500 design services required to provide the necessary construction drawings and specifications for the project.

A graphic bar‐chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC Contract start date. For scheduling purposes, assume 7 calendar days each Owner review submission.

Clear documentation of the number of meetings proposed, indicating whether the meetings are proposed to be on‐site, face to face, by telephone, or in specific electronic format. The PSC shall provide agendas and meeting minutes for all project meetings, including meetings held in electronic format. The PSC shall identify and itemize as a reimbursable expense all reimbursable and travel expenses in the PSC Cost Proposal.

Reimbursable expenses listed specifically for topographical survey, soil boring and geotechnical report (if required), LARA plan review fees, SESC plan review fees (if required) and travel (noting that mileage can only be charged for actual miles over 100 miles each way from the PSC’s office).

C. Site Visits

1. Accessibility to the site – consider this as your only opportunity to walk the site before bidding.

D. Schedule

1. E‐mail questions to goschkaa@michigan.gov no later than 3:00 p.m., Thursday, April 27, 2023. DO NOT send questions in through SIGMA as they do not get to the project directors from SIGMA.

2. If necessary, an addendum will be posted on the SIGMA VSS website no later than COB, April 28, 2023.

3. Proposals are due on Thursday, May 4, 2023, no later than 2:00 p.m. EST to issuing office and on SIGMA VSS.

4. Ad Hoc Advisory Committee will review proposals and award contract by the end of May.

5. Complete schematic design and cost estimate by August 1, 2023, complete design documents by October 13, 2023, complete bidding by November 22, 2023 and start construction January 2024

E. Budget

1. PSC is to provide cost estimates at 50% and 90% Phases 300 and 500 for developed plans.

F. Other Items

1. Access to Site Upon Contract Award

a. Normal business hours for facility, or hours in which work can take place.

b. Provide notice to the facility prior to any site visits.

G. RFP Questions