23221 ProjectStatement.pdf

DTMB-0427 (R 02/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

751/23221.ABG

PROPOSAL DUE DATE

Thursday, April 27, 2023 at 2:00pm ET

CLIENT AGENCY

Department of Natural Resources – Mackinac Island State Park Commission

PROJECT NAME AND LOCATION

Colonial Michilimackinac Visitor Center Redesign PROJECT ADDRESS (if applicable) Fort Michilimackinac State Park, 102 Straits Avenue, Mackinaw City, MI 49701

CLIENT AGENCY CONTACT

Robert Strittmatter strittmatterr@michigan.gov

TELEPHONE NUMBER

231-436-4205

DTMB - DCD PROJECT DIRECTOR

Alan Goschka, Project Director; goschkaa@michigan.gov

TELEPHONE NUMBER

517-388-3489

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A MANDATORY PRE-PROPOSAL MEETING will be conducted by the Issuing Office for this Request for Proposal On Site at the Fort Michilimackinac State Park, Visitor Center at 102 Straits Avenue, Mackinaw City, MI 49701 at 11:00am on Friday, April 14, 2023.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

COVID 19 Precautions:

1. Depending on project location, individuals may be required to wear masks to attend any meetings and for a firm to be eligible to submit proposals / quotations / bids. Bring and be prepared to wear a mask if required upon arrival. Requirements may change at any time and any updated guidance must be followed.

PROJECT DESCRIPTION/SERVICES REQUESTED

Provide a PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget DTMB Project Statement Form (DMB427), DTMB ISID Billable Rate Professional Services Contract and the DTMB 430 RFP Billable Rate Form (DMB 430) and DTMB Facilities Administration, Design and Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration. The technical portion shall be concise, include personnel resumes. A proposed schedule for design, bidding and construction must be included.

Project Statement:

Mackinac State Historic Parks (MSHP) is looking to renovate and upgrade the existing Visitor Center for the Fort Michilimackinac State Park which was constructed in 1971 with upgrades completed in 1988. The existing facility is currently underutilized, does not have public ADA toilet facilities and only has minimal heating capacity and no A/C. MSHP is requesting an assessment of the existing facility including the exterior envelope (material conditions, weather tightness, insulation, roofing, etc.), plumbing (existing two small staff toilets tied into a sanitary lift station) and electrical (original system that has had numerous upgrades). The project shall also include redesign of the facility’s interior layout to address visitor flow and interaction through the facility, new visitor and staff ADA toilets, new sanitary lift station, new HVAC system and new electrical distribution throughout. The interior layout of the facility shall include information/point of sale desk for tickets, space for interactive interpretive displays (the design of the displays does not need to be included), a gift shop, point of sales desk for the gift shop, toilets, storage (rooms and casework) and required mechanical and electrical space. Exterior work shall include landscaped plaza for visitors along the east side of the facility and landscaped patio with limited access from inside the Visitor Center – see attached aerial for proposed locations.

PSC proposals:

Interested bidders shall provide a complete PSC Proposal for all required Professional Services for the project. The consulting services shall be in compliance with the State of Michigan, Department of Management and Budget Contract for Professional Services and DMB Facilities Administration, Design and Construction Division policies and procedures (DMB 430) for the development of Contract Bid Documents and Construction Administration. Proposals shall include Phase 300 Schematic Design and Phase 500 Final Design services as required to produce selected improvement plans including advantages and disadvantages of options, option cost comparisons, and comparative life cycle considerations with a professional recommendation for consideration.

PSC services shall include but are not limited to:

Phases 300 and 500 services to develop complete existing facility assessment, planning, design, contract document development, permitting and bidding.

Preparation and submission of all required permit applications and permit application fees including but not limited to LARA shall be included.

The PSC shall be responsible for gathering and verifying all base as-built information required for the proper design of the project.

• Providing 50% and Final (100%) estimates of construction costs for Phases 300 and 500 development plans.

Submittal of 50% and 90% contract documents for owner review for design Phases 300 and 500, posting of bidding documents on the State of Michigan procurement website (SIGMA-VSS), Best Value Bid Evaluation, PSC Recommendation of Contract Award and Contract Administration.

Provide a bi-weekly progress summary email to the project team briefly documenting the prior two week’s progress by the PSC and display the initial project schedule and current schedule status.

A graphic bar chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC contract start date. SSiittee aasssseessssmmeenntt aanndd ddaattaa ccoolllleeccttiioonn wwoorrkk ccaann bbeeggiinn aass ssoooonn aass ppoossssiibbllee aafftteerr ccoonnttrraacctt iiss aawwaarrddeedd aanndd aapppprroovveedd bbyy DDTTMMBB..,, aannttiicciippaattee mmiidd ttoo eenndd ooff MMaayy..

For scheduling purposes, assume fourteen (14) calendar days each of Owner review for 50% and 90% submissions.

Clear documentation of the number of meetings proposed during each Phase, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format.

While some project team meetings may be considered in the form of computer-based meetings (e.g., GoToMeetings, Teams, Zoom, etc.), key review meetings shall be in person. For all meetings being held for document review, all required review information shall be submitted electronically and in hard copy formats ten (10) days prior to the meetings. At a minimum, meetings will be required at key project intervals including the project planning kick off meeting, 50% reviews and 90% reviews.

Maintaining an inclusive, transparent, and informative relationship with DTMB and DNR-MSHP.

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All vendors need to have a Unique Entity Identifier (UEI) number registered in SIGMA All projects are subject to prevailing wages under the Governor’s administrative rule in 2021.

Buy American Preference: As appropriate and consistent with the law, the non-federal entity should, to the greatest extent practicable under a federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products).

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, contract documents, all correspondence, all e-mails, and telephone communication logs. The project files shall be maintained in an electronic file format and delivered to the DTMB Design and Construction Division with the PSC’s final Payment Request.

ATTACHMENTS:

Attachment A - original floor plan of the facility (the facility has received various renovations since then and an existing configuration will have to be documented by the PSC).

Attachment B - Site aerial for outdoor plaza and patio approximate locations.

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as bid amount.

Please remember that individual attachments can be no larger than 6mb.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov

Please notify the Office of Design and Construction if you are having SIGMA VSS issues. Include your SIGMA ticket number in an email to our contract specialists, Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov ).

You may be asked to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis. Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

NIGP CODES

90607, 90638, 90644, 90652, 90658, 92507, 92531, 92534, 92567, 92588, DESIRED SCHEDULE OF WORK

Design Summer and Fall 2023, bid Winter/Spring 2024, construction September 2024 through April 2025

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Alan Goschka, AIA at goschkaa@michgian.gov no later than Thursday, April 20, 2023 at 3:00pm Eastern Time (ET).

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)