23221 Addendum 1.pdf

DTMB-0414 RFP (Rev 2/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 1

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED

April 20, 2023

PROJECT NAME

Colonial Michilimackinac Visitor Center Redesign

FILE NUMBER

751/23221.ABG

PROJECT DIRECTOR

Alan Goschka, AIA

PROPOSAL DUE DATE:

Thursday, April 27, 2022

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

See attached Meeting Attendance Record

See attached Pre-Proposal Meeting Agenda

The east patio shall have access only from the interior of the facility.

The west patio shall provide admission and egress from the Fort.

The gift shop counter layout and design shall be part of the design services.

Questions:

1. The proposal states the need to develop a complete facility assessment. What format/content should the assessment reflect? Specifically, should the requirements of Phase 100 be followed?

The requirements for the facility assessment shall be based off the Phase 100 study format and shall be included as part of the Phase 300 professional services.

2. Are there any other documents or existing drawings available? Existing drawings were on site for the walkthrough and have been scanned and will be provided to the awarded PSC.

3. Will information regarding installation date of existing elements and information of any known problems be available? Existing building was constructed in 1971 with a major renovation in 1988.

Existing problems/issues include: existing lift station is not adequate for the existing two single occupant toilet rooms, no HVAC system to speak of, limited insulation and part of the roof has been replaced and the rest needs to be replaced (no major leaks at this time).

4. Confirm the requirements to submit documentation 10 days prior to meetings and 14 days following the meeting for Owner review. This could add three weeks to the schedule for each meeting or almost 14 weeks total of time the A/E will be paused during phases 300 and 500. Documents to be reviewed need to be submitted a minimum of 3 days prior to a meeting and there should be a minimum of 7 days for Owner review. This does not necessarily mean that the PSC cannot continue working based upon what is presented at the meeting.

5. Should we include any hazardous materials testing or survey in our fee? No hazardous testing or survey is required in the fee proposals.

6. Please confirm that topographical survey of the site should be included as a reimbursable cost. Yes, a topographical survey should be included in the PSC fee as a reimbursable. The limits for the topographical survey were provided as part of the original Project Statement.

7. Is any soil boring or geotechnical information available for the site? There is not.

8. Please clarify the expectation for on site in-person meetings. Should these include both 50% and

90% reviews for each design phase? At a minimum, on site in person meetings should be included for the 50% and 90% reviews for Phase 300 and 500. The PSC shall also be on site for the Pre-Bid Walkthrough for contractors that is required in Phase 500. If the PSC deems additional on site meetings are necessary, please make note of them in the proposal.

9. Please confirm if the existing building is serviced by municipal water and sewer. It is served by both Municipal sewer and water. There is a meter pit in the middle of the east parking lot. There is an existing lift station serving the sanitary sewer system with a force main to the municipal gravity system.

10. Please also identify the route/connection point at the village system for the current force main. The forced sewer line ties in to the city system at the road, but the exact path is not known.

11. Existing Square footage of building. Didn’t see this on the drawings or other existing information on the project. The approximate square footage of the facility is 7,200 SF.

APPROVED BY:

Alan Goschka, AIA

PROJECT DIRECTOR DATE 04-20-2023

GRETCHEN WHITMER

GOVERNOR

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET

LANSING

MICHELLE LANGE

DIRECTOR

PRE‐PROPOSAL MEETING AGENDA

MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

Design and Construction Division

3111 W. St. Joseph Street Lansing, MI 48917

Project: Colonial Michilimackinac Visitor Center Redesign File Number: 751/23221.ABG Contract Order Number: Y‐TBD Meeting Date and Time: Friday, April 14, 2023, at 11:00 am local time Meeting Place: Fort Michilimackinac State Park Visitor Center

PROJECT REPRESENTATIVES

Project Director: Field Representative:

Alan Goschka, AIA Dan Hall

DTMB‐DCD DTMB‐DCD

P.O. Box 30026 396 N State St Lansing, MI 48917 St Ignace, MI 49781 517‐388‐3489 517‐284‐7921 goschkaa@michigan.gov halld22@michigan.gov

Facility Representatives:

Rob Strittmatter Steve Brisson Mackinac Island State Park Commission Mackinac Island State Park Commission Mainland Park Manager Director 207 W Sinclair 207 W Sinclair Mackinaw City, Michigan 49701 Mackinaw City, Michigan 49701 231‐436‐4205 231‐436‐4100 strittmatterr@michigan.gov brissons@michigan.gov

Introductions and Sign‐In Sheet

A. Request for Proposals – Standard Not‐to‐Exceed RFP, with Part I Technical portion and

Part II Cost portion.

1. Technical – Qualification format includes: General Information; Understanding of the Project and Tasks; Personnel; Management Summary, Work Plan & Schedule; Budget Analysis and References. See Section II‐1 through 6.

2. Cost – Not to Exceed Billable Rate plus reimbursables format. See Section III‐1 through 2. See Section III 2‐A, B, C and D of RFP for samples.

3. Proposals must include Phase 300 Schematic Design and Phase 500 Final Design.

4. Include consultants and testing as reimbursable expenses.

5. Include signed Certification of a Michigan Based Business and Responsibility

Certification forms.

6. Proposals will be evaluated by an Ad Hoc Advisory Committee and scored based on the combined 80% Technical portion and 20% Cost portion.

B. Project Scope

1. Design services for Phases 300 Schematic Design and 500 Final Design. The Mackinac Island State Park Commission is seeking professional design services for the Redesign of the Colonial Fort Michilimackinac Visitor Center.

2. Reference Project Statement for anticipated scope of work

3. Professional services shall include, but are not limited to:

Document existing conditions via a topographic survey and verify all base information required for proper design.

Include LARA Plan Review Permit application and Construction Code approval, and all permits and standards required to be met by this project.

Contract Document development that meets the approval of the MSHP, DTMB and all related Code requirements.

Provide 50% and 90% Phase 300 and 500 estimates of construction costs for developed plans.

Submittal of 50% and 90% Phase 300 and 500 Contract documents for Owner review.

Provide a biweekly progress summary email to the project team, briefly documenting the prior 2‐week’s progress by the PSC and display the initial project schedule and current schedule status.

Posting 100% Contract documents on Sigma, Best Value Bid Evaluation and PSC recommendation of Contract Award.

4. Proposals shall include:

Phase 300 design services required to provide the necessary design layout options and development of the chosen option.

Phase 500 design services required to provide the necessary construction drawings and specifications for the project.

A graphic bar‐chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC Contract start date. For scheduling purposes, assume 7 calendar days each Owner review submission.

Clear documentation of the number of meetings proposed, indicating whether the meetings are proposed to be on‐site, face to face, by telephone, or in specific electronic format. The PSC shall provide agendas and meeting minutes for all project meetings, including meetings held in electronic format. The PSC shall identify and itemize as a reimbursable expense all reimbursable and travel expenses in the PSC Cost Proposal.

Reimbursable expenses listed specifically for topographical survey, soil boring and geotechnical report (if required), LARA plan review fees, SESC plan review fees (if required) and travel (noting that mileage can only be charged for actual miles over 100 miles each way from the PSC’s office).

C. Site Visits

1. Accessibility to the site – consider this as your only opportunity to walk the site before bidding.

D. Schedule

1. E‐mail questions to goschkaa@michigan.gov no later than 3:00 p.m., Thursday, April 20, 2023. DO NOT send questions in through SIGMA as they do not get to the project directors from SIGMA.

2. If necessary, an addendum will be posted on the SIGMA VSS website no later than COB, April 21, 2023.

3. Proposals are due on Thursday, April 27, 2023, no later than 2:00 p.m. EST to issuing office and on SIGMA VSS.

4. Ad Hoc Advisory Committee will review proposals and award contract by the end of May.

5. Design Summer and Fall 2023, bid Winter/Spring 2024, construction September 2024 through April 2025

E. Budget

1. PSC is to provide cost estimates at 50% and 90% Phases 300 and 500 for developed plans.

F. Other Items

1. Access to Site Upon Contract Award

a. Normal business hours for facility, or hours in which work can take place.

b. Provide notice to the facility prior to any site visits.

G. RFP Questions