23137updates.pdf

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Corning Tower, Empire State Plaza, Albany, NY 12242 | www.nyspro.ogs.ny.gov | customer.services@ogs.ny.gov | 518-474-6717

Bid Solicitation Update #1 Subject: RESPONSES TO BIDDER INQUIRIES, REVISED

SOLICITATION AND MWBE/SDVOB INTEREST

DATE: July 18, 2018

SOLICITATION: 23137 BID OPENING DATE | TIME: July 31, 2018 11:00 AM

GROUP | TITLE: Group 05302 - Photovoltaic Systems and Installation Services (Statewide)

OGS DESIGNATED CONTACTS:

Kelly Rothkopf | CMS 1 | 518-486-1908 | kelly.rothkopf@ogs.ny.gov

Todd Gardner | CMS 3 | 518 474-3540 | todd.gardner@ogs.ny.gov

TO ALL PROSPECTIVE BIDDERS:

The Office of General Services (OGS), Procurement Services (PS) has given careful consideration to the inquiries received in regards to 05302 – Photovoltaic Systems and Installation Services during the inquiry period that ended close of business, July 11, 2018.

OGS has made revisions to the Solicitation which are listed below. The revised Solicitation is being released simultaneously with the responses to the inquiries. Bids submitted will be evaluated based on the revised Solicitation document.

Section 1.3 Estimated Quantities has been updated. Paragraph 1, 3rd sentence now reads: “The anticipated dollar value of all contracts to be awarded for this Solicitation, based in part on historical purchases under previous awards, is approximately $7,500,000 for each lot for a total anticipated dollar value of $15,000,000.”

Section 1.11 Definitions, “Cost per Watt,” has been updated. The definition of “Cost per Watt” now reads:

“The cost of a packaged Photovoltaic System, exclusive of installation costs, divided by the capacity of the system measured in Watts DC. Also referred to as ‘$ per Watt’.”

Section 2.1 C has been updated to add the following sentence: “For the purposes of this requirement, Photovoltaic Systems does not include the cost of installation.”

GROUP 05302 - Photovoltaic Systems and Installation Services (Statewide) PAGE 2

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Section 3.1 Lot 1 – Product has been updated. The first and second paragraphs now read:

The Products offered shall meet or exceed the following minimum requirements. For Products offered under the ‘Packaged Photovoltaic Systems’ and ‘Miscellaneous Solar Products’ categories, the individual components of the system or Product shall meet or exceed the applicable minimum requirements listed below. The Bidder shall provide specification sheets with their proposal demonstrating that all products meet the specifications contained in this section with the exception of packaged Photovoltaic Systems. OGS reserves the right to request additional information regarding any product bid and to remove products from the price list for which the specification requirements cannot be verified.

At time of Mini-Bid the bidder will provide specification sheets for all components that make up packaged Photovoltaic Systems. Authorized Users must review the specifications for Photovoltaic Systems submitted in response to the Mini-Bid to ensure they meet the requirements in the Specifications section of the executed centralized contract. All power generation and transmission equipment shall be either UL (Underwriters Laboratories) or ETL (Intertek Testing Services) or CSA/US (Canadian Standards Association listed for use in the United States) listed for its designed use and shall have a minimum Product warranty of 10 years unless otherwise noted in this section.

Section 5.4.8 Conducting the Mini-Bid, item #6 (applicable to State Agency Authorized Users) has been updated to read:

A State Agency Authorized User will evaluate the bids and award the Mini-Bid Contract using Best Value as specified in the Project Definition. Authorized Users must review the specifications for Photovoltaic Systems submitted in response to the Mini-Bid to ensure they meet the requirements in the Specifications section of the executed centralized contract. Please note that the Product pricing and markup rates for the Mini-Bid shall be less than or equal to the corresponding Product pricing and markup rates awarded for the Contractor’s Centralized Contract.

Section 5.4.8 Conducting the Mini-Bid, item #6 (applicable to any other Authorized User) has been updated to read:

The Authorized User will evaluate the bids and award the Mini-Bid Contract using Best Value as specified in the Project Definition. Authorized Users must review the specifications for Photovoltaic Systems submitted in response to the Mini-Bid to ensure they meet the requirements in the Specifications section of the executed centralized contract. Please note that the Product pricing and markup rates for the Mini-Bid shall be less than or equal to the corresponding Product pricing and markup rates awarded for the Contractor’s Centralized Contract.

In addition to publishing responses to the inquiries and revisions, OGS is releasing a list of MWBE and SDVOB companies that have expressed interest in partnering with bidders.

Answers to all inquiries, revisions and the list of interested MWBE/SDVOB companies can be obtained by visiting the Procurement Services Bid Calendar:

https://www.ogs.ny.gov/purchase/biddocument/23137BID.asp

If submitting a bid, this letter should be signed, attached to, and made part of your bid.

BID OF (COMPANY):

ADDRESS:

CITY, STATE, ZIP:

SIGNATURE OF BIDDER:

PRINTED COPY OF SIGNATURE: DATE: