2313_Pressure_Washing_Services.pdf

1. INTRODUCTION

1.1. Summary

The City of Daytona Beach will accept bids from qualified contractors for pressure washing services at city owned sites throughout the City in order to provide a clean environment for residents and guests.

The City has approximately 20 sites. The City anticipates awarding the contract to one Contractor.

1.2. Contact Information

Cordel Dietzig

Contracts & Renovation Supervisor

950 Bellevue Ave

Suite 700

Daytona Beach, FL 32114

Email: dietzigcordel@codb.us

Phone: (386) 671-8634

Department:

Public Works

1.3. Timeline

Release Project Date December 15, 2022

Pre-Proposal Meeting (Non-Mandatory) December 22, 2022, 10:00am

Agenda

This is an online (Teams) pre-bid meeting.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmY3NmNjYTItNTIzYS00YzMyL

ThiMjEtY2ExOGM0ZDZkNzJk%40thread.v2/0?conte xt=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-

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Question and Request for Interpretation

Submission Deadline

January 10, 2023, 5:00pm mailto:dietzigcordel@codb.us tel:(386)671-8634 https://government-project.s3.amazonaws.com/32438/a122c0cb-429e-40ce-b1ff-b7c52d0d1b35_2313_ITB_Pre-bid_Agenda.pdf https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmY3NmNjYTItNTIzYS00YzMyLThiMjEtY2ExOGM0ZDZkNzJk%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22a410f085-78d6-4906-bcba-bc482073fbd9%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmY3NmNjYTItNTIzYS00YzMyLThiMjEtY2ExOGM0ZDZkNzJk%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22a410f085-78d6-4906-bcba-bc482073fbd9%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmY3NmNjYTItNTIzYS00YzMyLThiMjEtY2ExOGM0ZDZkNzJk%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22a410f085-78d6-4906-bcba-bc482073fbd9%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmY3NmNjYTItNTIzYS00YzMyLThiMjEtY2ExOGM0ZDZkNzJk%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22a410f085-78d6-4906-bcba-bc482073fbd9%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmY3NmNjYTItNTIzYS00YzMyLThiMjEtY2ExOGM0ZDZkNzJk%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22a410f085-78d6-4906-bcba-bc482073fbd9%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmY3NmNjYTItNTIzYS00YzMyLThiMjEtY2ExOGM0ZDZkNzJk%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22a410f085-78d6-4906-bcba-bc482073fbd9%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmY3NmNjYTItNTIzYS00YzMyLThiMjEtY2ExOGM0ZDZkNzJk%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22a410f085-78d6-4906-bcba-bc482073fbd9%22%7d

Invitation For Bid #2313ITB Title: 2313 Pressure Washing Services

Proposal Submission Deadline January 17, 2023, 2:00pm

This is an online (Teams) bid opening meeting.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGFhYTA1YmMtMDRkMS00O

WFhLThlNmMtMzlhNTQyOTdjNjBk%40thread.v2/0

?context=%7b%22Tid%22%3a%22112fe1e2-c356-

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2. DEFINTIONS

THESE TERMS ARE STANDARD FOR ALL SOLICITATIONS ISSUED BY THE CITY OF DAYTONA BEACH. THE

CITY MAY DELETE, SUPERSEDE, OR MODIFY ANY OF THESE FOR A PARTICULAR SOLICITATION BY USE

OF SPECIAL PROVISIONS.

Certain terms used herein will have the following meanings. Note some defined terms are not relevant to this Solicitation:

2.1. DEFINITIONS

THESE TERMS ARE STANDARD FOR ALL SOLICITATIONS ISSUED BY THE CITY OF DAYTONA BEACH. THE

CITY MAY DELETE, SUPERSEDE, OR MODIFY ANY OF THESE FOR A PARTICULAR SOLICITATION BY USE

OF SPECIAL PROVISIONS.

Certain terms used herein will have the following meanings. Note some defined terms are not relevant to this Solicitation:

Addenda means written or graphic instruments issued prior to the end of the Offer Phase which clarify, correct, or change the Solicitation documents or Contract documents. Also means Addendum.

Bidder one who submits a response to a Solicitation.

City means the City of Daytona Beach, unless the context indicates otherwise, includes the City’s officers, employees, and agents.

Commodities means the supplies, materials, Goods, merchandise, food, equipment, or other personal property, excluding real property, that the Bidder will be obligated to provide the City under any resulting Contract. References to Goods shall mean Commodities. The commodities are generally set forth in the Price Sheet.

Contract means the form Contract, if any, required by the City in order to integrate all terms and conditions therein, provided by the City for the Bidder’s execution and includes 1) the Solicitation documents 2) the Offer Package, 3) the Resolution or Ordinance 4) all Purchase Orders issued pursuant to the Solicitation documents 5) all amendments that may after the date of award be executed by the

Bidder and the City 6) any addenda 7) any other Solicitation Documents. Also means an agreement to https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGFhYTA1YmMtMDRkMS00OWFhLThlNmMtMzlhNTQyOTdjNjBk%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22a410f085-78d6-4906-bcba-bc482073fbd9%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGFhYTA1YmMtMDRkMS00OWFhLThlNmMtMzlhNTQyOTdjNjBk%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22a410f085-78d6-4906-bcba-bc482073fbd9%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGFhYTA1YmMtMDRkMS00OWFhLThlNmMtMzlhNTQyOTdjNjBk%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22a410f085-78d6-4906-bcba-bc482073fbd9%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGFhYTA1YmMtMDRkMS00OWFhLThlNmMtMzlhNTQyOTdjNjBk%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22a410f085-78d6-4906-bcba-bc482073fbd9%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGFhYTA1YmMtMDRkMS00OWFhLThlNmMtMzlhNTQyOTdjNjBk%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22a410f085-78d6-4906-bcba-bc482073fbd9%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGFhYTA1YmMtMDRkMS00OWFhLThlNmMtMzlhNTQyOTdjNjBk%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22a410f085-78d6-4906-bcba-bc482073fbd9%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGFhYTA1YmMtMDRkMS00OWFhLThlNmMtMzlhNTQyOTdjNjBk%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22a410f085-78d6-4906-bcba-bc482073fbd9%22%7d purchase Goods or Services or both, regardless of whether the agreement is reduced to a single written document.

Electronic Signature means the original signature transmitted and received via electronic transmission of a scanned document, (e.g., PDF or similar format) and are true and valid signatures for all purposes hereunder and shall bind the parties to the same extent as that of an original signature. Any such electronic counterpart shall be of sufficient quality to be legible either electronically or when printed as hardcopy. The City shall determine legibility and acceptability for public record purposes.

Florida Prompt Payment Act means F.S. §§ 255.0705—255.078, as amended from time to time.

Goods means Commodities.

Local Vendor means a person or business entity which has maintained a permanent place of business with full-time employees within the city limits for a minimum of six months prior to the date Offers were received for the purchase or Contract at issue, which generally provides from such permanent place of business the kinds of Goods or Services solicited, and which at the time of the Solicitation fully complies with state and local laws, including City zoning and licensing ordinances.

Notice of Intent to Award (NOI) means a written notice given by the City stating that staff is recommending award to the listed Bidder. It includes instructions for completing and submitting any

Contract that accompanies the NOI.

Offer means Solicitation Response, Submission, Submittal, Bid, or Proposal, submitted by a Bidder on the prescribed forms setting forth the prices for the work to be performed, and in the case of a Request for Proposals, the credentials, qualifications, and proposed project approach. Also means Offer Package.

Offer Phase means the period of time between the posting of the Solicitation and the Offer Deadline

(date and time) for which Offer Packages must be submitted.

Platform means OpenGov, the software currently used by the City. All communications regarding this

Solicitation will be posted at www.codb.us/841/purchasing through the Public Solicitations link. Bidders

MUST submit Offers through the Platform. The Platform is utilized by the City and the Bidders to: 1)

Allow Bidders to register and manage their company records, 2) Post and issue City Solicitation packages for Bidders from inception to award of a Solicitation, 3) Allow Bidders to submit an Offer Package online, electronically, through the Platform, 4) Allow Bidders to view all public record documents related to an online Solicitation.

Pricing Sheet means the area within the Platform where Bidders will provide their pricing response for the Solicitation. Also known as Price sheet, bid schedule.

Purchase Order means a written document to a Bidder formalizing the terms and conditions of a proposed transaction.

Responsible refers to a Bidder that has the necessary skills, ability, capacity, and capability to perform the work required under a Solicitation and is otherwise eligible for award.

Responsive means conforming in all respects to the Solicitation Package, except minor irregularities.

Services means a Supplier’s ability to comply with promised delivery dates, specifications, and technical assistance. Also means the furnishing of labor, time, or other form of effort.

Solicitation means the group or collection of information that constitutes detailing the requirements and requesting responses, Offers, or submittals from eligible Bidders. The information may be in the form of electronic documents, files, and information contained in data fields in the Platform.

Solicitation Deadline means the specific date a time that a Solicitation is due. No Offers will be accepted after this time.

Tabulation Sheet means the opening results of a Solicitation. The Bidder’s name, City, and Offer Price will be recorded for Invitations to Bid.

Term Contract means a Contract in which a source of supply is established for a specified period of time for specified Services at specified prices.

Vendor means Contractor, Company, Respondent, Supplier or Proposer to whom the Contract is awarded.

3. SPECIAL PROVISIONS

3.1. EFFECTIVE DATE AND TERM

The Effective Date of this Contract is the date on which the last Party signs it. The successful Contactor shall be awarded a Contract for an initial three (3) years, commencing on the effective date.

3.2. RENEWAL OPTIONS

The City will have the option to renew this Contract up to two (2) Terms of one (1) year, by providing

Contractor written notice. Such notice must be provided at least 60 days before the end of the current

Term, unless waived by Contractor.

3.3. DELIVERY

The Contractor will deliver all goods and services required under this Contract within N/A calendar days from the Purchase Order. The location of Delivery is:

Multiple locations throughout the City

3.4. BIDDER QUALIFICATIONS AND REQUIRED SUBMISSIONS. Minimum

Qualifications

In order to be considered qualified to provide the requested Commodities, the Contractor must have all required permits, must have an active, permanent, and successful operation for a minimum of three years prior to the date of submission of Offer, and must otherwise have sufficient organizational capacity, equipment, and facilities to provide the requested Commodities and/or Services.

3.5. INDEMNIFICATION AND INSURANCE REQUIREMENTS

Indemnification. CONSULTANT will indemnify and hold harmless the CITY, including the CITY’s officers, employees, and agents, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys’ fees, to the extent caused by the CONSULTANT’s negligent acts or omissions, or reckless or intentionally wrongful conduct in the performance of this Contract. For purposes of this

Section, the term, “CONSULTANT,” includes CONSULTANT’s officers, employees, and agents, including subcontractors and other persons employed or used by CONSULTANT. This indemnification is in no way limited by any insurance provided by CONSULTANT.

Insurance. CONSULTANT will provide and maintain at CONSULTANT’s own expense, insurance of the kinds of coverage and in the amounts set forth in this Section. All such insurance will be primary and non-contributory with the CITY’s own insurance. In the event any request for the performance of services presents exposures to the CITY not covered by the requirements set forth below, the CITY reserves the right to add insurance requirements that will cover such an exposure.

(a) Coverage and Amounts.

(1) Workers Compensation Insurance as required by Florida Statutes, Chapter 440, Workers’

Compensation Insurance, for all employees of CONSULTANT, employed at the site of the service or in any way connected with the work, which is the subject of this service. The insurance required by this provision will comply fully with the Florida Workers’ Compensation Law and include Employers’ Liability

Insurance with limits of not less than $500,000 per occurrence. Any associated or subsidiary company involved in the service must be named in the Workers’ Compensation coverage.

(2) Liability Insurance, including (i) Commercial General Liability coverage for operations, independent contractors, products-completed operations, broad form property damage, and personal injury on an

"occurrence" basis insuring CONSULTANT and any other interests, including but not limited to any associated or subsidiary companies involved in the work; and (ii) Automobile Liability Insurance, which will insure claims for damages because of bodily injury or death of any person or property damage arising out of the ownership, maintenance, or use of any motor vehicle used by the CONSULTANT in the performance of this Contract.

The limit of liability for each policy will be a combined single limit for bodily injury and property damage of no less than $1,000,000 per occurrence. If insurance is provided with a general aggregate, then the aggregate will be in an amount of no less than $2,000,000. The Risk Manager may authorize lower liability limits for the automobile policy only, at the Risk Manager’s sole discretion.

THE COMMERCIAL GENERAL LIABILITY INSURANCE POLICY WILL NAME THE CITY AS AN ADDITIONAL

INSURED. CONTRACTOR’S Commercial General Liability insurance policy shall provide coverage to

CONTRACTOR, and CITY when required to be named as an additional insured either by endorsement or pursuant to a blanket additional insured endorsement, for those sources of liability which would be covered by the latest edition of the standard Commercial General Liability Coverage Form (ISO Form CG

00 01) without the attachment of any endorsements excluding or limiting coverage for

Products/Completed Operations, Independent Contractors, Property of CITY in Contractor’s Care, Custody or Control or Property of CITY on which contracted operations are being performed, Explosion, Collapse or Underground hazards (XCU Coverage, Contractual Liability or Separation of Insureds). When

CITY is added as additional insured by endorsement, ISO Endorsements CG 20 10 and CG 20 37 or their equivalent shall be used to provide such Additional Insured status.

(b) Proof of Insurance. CONSULTANT will furnish proof of insurance acceptable to the CITY prior to or at the time of execution of this Contract. CONSULTANT will not commence work until all proof of all required insurance has been filed with and approved by the CITY. CONSULTANT will furnish such proof in the form of certificates of insurance which will clearly outline all hazards covered as itemized above, the amounts of insurance applicable to each hazard, and the expiration dates. The certificates will also contain the following language as to cancellation:

“In the event of cancellation of this policy by the insurer or any insured, this Company will give not less than 30 days advance written notice to:

Risk Manager

The CITY of Daytona Beach

P.O. Box 2451

Daytona Beach, Florida 32115-2451”

If requested by the CITY, CONSULTANT will furnish copies of the insurance contracts to support the certificates of insurance and the copies of said insurance must be acceptable to the CITY.

(c) Cancellation; Replacement Required. CONSULTANT will file replacement certificates 30 days prior to expiration or termination of the required insurance occurring prior to the acceptance of the work by the

CITY. If a required policy is canceled without CONSULTANT’s prior knowledge CONSULTANT will immediately notify the CITY immediately upon becoming aware that a required insurance coverage has been canceled for any reason, and promptly replace the canceled policy. The CITY expressly reserves the right to replace the canceled policy at CONSULTANT’S expense if CONSULTANT fails to do so.

(d) Termination of Insurance. CONSULTANT may not cancel the insurance required by this Contract until the work is completed, accepted by the CITY and CONSULTANT has received written notification from the Risk Management Division of the CITY that CONSULTANT may cancel the insurance required by this

Contract and the date upon which the insurance may be canceled. The Risk Management Division of the

CITY will provide such written notification at the request of CONSULTANT if the request is made no earlier than two weeks before the work is to be completed.

(e) Liabilities Unaffected. CONSULTANT’s liabilities under this Contract will survive and not be terminated, reduced or otherwise limited by any expiration or termination of insurance coverages.

Similarly, CONSULTANT’s liabilities under this Contract will not be limited by the existence of any exclusions or limitations in insurance coverages, or by CONSULTANT’S failure to obtain insurance coverage.

CONSULTANT will not be relieved from responsibility to provide required insurance by any failure of the

CITY to demand such coverage, or by CITY’s approval of a policy submitted by CONSULTANT that does not meet the requirements of this Contract.

Notices. Unless otherwise expressly agreed herein, all notices, requests, and demands to or upon the

Parties will be delivered by hand, delivered by a courier service, provided to a nationally recognized delivery service for overnight delivery, or by U.S. mail, postage prepaid by registered or certified mail, return receipt requested, to the addresses set forth herein:

4. TECHNICAL SPECIFICATIONS

4.1. PLANS / DRAWINGS

Plans / Drawings are in #ATTACHMENTS .

4.2. SCOPE OF SERVICES

The City of Daytona Beach, Florida (“the “CITY””) is interested in selecting a qualified Contractor to provide pressure washing services at various locations throughout the City. The purpose of this

Invitation to Bid (ITB) is to select a qualified licensed contractor to furnish all materials, labor, supervision, transportation, inspections, permits, licenses, equipment, and any incidentals necessary to provide pressure washing services for City owned facilities.

Contractor(s) shall be in compliance with the following standards:

A. American National Standards Institute (ANSI).

B. Occupational Safety and Health Administration (OSHA)

C. Conformance with any other applicable local codes and standards

Contractor(s) will perform the following scope of services, that shall include but not be limited to:

A. Pressure washing of entire exterior of buildings, sidewalks, parking surfaces and associated items.

1. Hot water pressure wash must be at 4,500 PSI with temperatures of 200 0F and rinse washed water.

B. Removal of dirt, grime, dust, cobwebs, mildew, graffiti, accumulated debris, and foreign materials.

C. Rinsing of all surfaces and adjacent periphery surfaces is required to ensure cleanliness.

D. Utilization of hot water pressure and/or steam to remove all foreign material, grease, oil stains, gum, floor stains, etc.

E. Steam cleaning without chemicals.

1. No chemicals (green, biodegradable or otherwise) will be considered for use, unless the

Contractor can assure the City no discharges will be made to the storm water system. Any modification to chemicals must be approved by Project Manager prior to commencement of any task.

F. Utilization of truck or trailer mounted pressure cleaning unit(s) outfitted with 200 feet of high— pressure hose, a wand and hover cover (minimum of 22 inches).

1. The truck or trailer must have a minimum reservoir size of 500 gallons.

G. Covering of all electrical equipment to avoid water damage.

https://procurement.opengov.com/portal/codb/projects/32438?section=264560

H. Construction/use of absorbent waffles, socks, blankets, or similar devices to capture runoff and remove pollutants and hydrocarbons to be installed downstream of cleaning operations - prior to entering the receiving storm inlet.

1. Any bypass runoff that enters a storm structure will be removed from the receiving storm inlets at the end of cleaning operations daily.

I. Sweeping of all areas with high velocity backpack blower.

J. Daily sweeping of all pedestrian and roadway surfaces prior to and at the end of cleaning operations.

K. Debris removal from the street, pedestrian walkways, and storm inlets to be transported to a lined landfill.

1. Document all cleaning with photos of before and after each time cleaning is done.

2. If at any time during cleaning operations, devices meant to contain the runoff from this operation fail, cleaning operations will be evaluated, and new practice measures will be implemented and evaluated for their effectiveness.

L. Maintenance of traffic (if required) must be in accordance with current FDOT regulations and provided to the City for review 5 days prior to work beginning.

M. A list of designated locations, the anticipated schedule, number of times per year, and measurements are in the attachments section (8).

WORK ASSIGNMENTS:

The City will give a minimum lead time of one (1) calendar day to the awarded Contractor(s) prior to the desired start date för any unscheduled assignment

SCHEDULING OF WORK:

A. Hours of Operation: All work must be performed when visitor traffic is low, so services and/or pedestrian activities are not interrupted. The work week schedule will begin as stated on the bid schedule and continue each subsequent night until services specified are complete. The Project

Manager or its designee must be notified of any deviations from schedule.

B. All cleaning activities will be performed during dry weather only.

C. No work is to be performed during any special event period including but not limited to Bike

Week, Biketoberfest, Speedweeks, Spring Break, Turkey Rod Run, etc. without the prior written approval of the Project Manager Contracts and Renovations Supervisor.

INSPECTIONS

The awarded Contractor will be responsible for all supervision of their employees and for establishing a quality control program that will ensure that all work is completed according to the specifications before work that is submitted to the City. Any rejected work that results from the Contractor submitting work that is any way incomplete or unsatisfactory are the sole responsibility of the Contractor.

The City shall perform inspections to ensure that the work has been completed conforming to the requirements specified in this Solicitation.

Inspections to include, but not limited to:

A. The awarded Contractor shall notify the City in writing no later than the end of close of business day the completion of all required spaces. This information shall be submitted immediately to the Project Manager for review.

B. The City intends to inspect at random, spaces that have pressure washed and reported as completed by the Contractor on the same day of completion.

5. INSTRUCTIONS TO BIDDERS

THESE INSTRUCTIONS ARE STANDARD FOR BID SOLICITATIONS FOR PROJECT SPECIFICSERVICES ISSUED

BY THE CITY OF DAYTONA BEACH. THE CITY MAY DELETE, SUPERSEDE, OR MODIFY ANY OF THESE

STANDARD INSTRUCTIONS FOR A PARTICULAR SOLICITATION IN THE SPECIAL PROVISIONS SECTION.

5.1. BID DOCUMENTS

The Bid Documents consist of the Information Page; these Instructions; Special Instructions, if any; the

Bid Proposal Letter, the Bid Schedule and all other Forms to be completed, signed, and submitted by the

Bidder; and all additional documents required to be completed and submitted by the Bidder as part of the Bid.

In making copies of Bid Documents available, the City does so only for the purpose of obtaining Bids and does not confer a license or grant to use the Bid Documents for any other purpose.

Platform means OpenGov, the software currently used by the City. All communications regarding this

Solicitation will be posted at www.codb.us/841/purchasing through the Public Solicitations link. Bidders

MUST submit Offers through the Platform. The Platform is utilized by the City and the Bidders to: 1)

Allow Bidders to register and manage their company records, 2) Post and issue City Solicitation packages for Bidders from inception to award of a Solicitation, 3) Allow Bidders to submit an Offer Package online, electronically, through the Platform, 4) Allow Bidders to view all public record documents related to an

Online Solicitation.

5.2. COMPLETING THE BID

In order for the Bid to be considered complete:

A. The Bid Proposal Letter, the Bid Schedule, and all other required Forms contained within the

Platform Vendor Questionnaire must be completed. All blank spaces must be completed.

B. All information/documentation that is required to be submitted must be provided in the manner indicated.

C. The Bidder is requested to submit only the Bid Proposal Letter and other Forms, documents, and information specifically required. Any extraneous documents or information submitted by the

Bidder will be discarded. The Bidder will be asked to sign a written contract only if the City awards the contract to that Bidder.

D. Where the Bid Schedule only calls for unit prices the Bidder must bid all unit prices as set forth in the Bid Schedule unless Special Instructions are included in this Solicitation specifically allowing for partial or lot-by-lot Bids. If this Solicitation allows for partial or lot-by-lot Bids, the

Bidder must comply with the Special Instructions in completing the unit prices set forth in the

Bid Schedule.

E. The Bid Price will be stated in numerals.

F. If this Solicitation includes unit prices, Bidder will complete the Bid Schedule filling in unit prices only. Extended price and totals will be calculated. The Bid Schedule must be included with the

Bid submittal in order for the Bid to be considered responsive.

G. The Bidder must not submit alternative Bids unless this Solicitation specifically authorizes alternate Bids. If this Solicitation specifically allows the submission of alternate Bids, the Bidder must submit the standard and the alternative Bid in order to be considered responsive.

H. The Bid may not contain qualifications or exceptions of any kinds.

I. All other submittal requirements stated herein must be met.

5.3. SIGNING THE BID

The Bid Proposal Letter, the Bid Schedule and all other Forms and documents requiring Bidder’s signature must contain the signature of an individual authorized to bind the Bidder. The signature must be located in the space(s) marked for the Bidder’s signature. In addition, the person signing the Bid must also sign all of the other Forms to be submitted. Original and electronic signatures will be accepted.

5.4. REQUEST FOR INTERPRETATIONS

If the Bidder is in doubt as to the meaning of any of the Bid Documents or other Contract Documents included in this Solicitation, the Bidder may submit a written request via the Platform. Such requests must be received by the Request for Interpretations Deadline detailed in the Timeline section of the

INTRODUCTION in order to be considered. The City is not obligated to respond to such requests. Any clarification or interpretation issued by the City in the form of a public announcement, addendum, or answer to a question via the Platform and will be deemed to be a part of the Bid Documents. No oral clarification or interpretation will be binding.

QUESTIONS AND ANSWERS. All answers to material questions will be published on the Platform.

Bidders are required to review all questions and answers within the Solicitation. Questions and answers are as authoritative as any information issued in a formalized addendum and incorporated into the

Solicitation Documents or any Contract resulting from this Solicitation. Last day for questions January

10, 2023 at 5:00 PM.

https://procurement.opengov.com/portal/codb/projects/32438?section=264563

5.5. ADDENDA TO BID DOCUMENTS

Prior to Bid opening, the City may on the City’s own initiative or in response to a request for clarification, furnish public announcements, addenda, or answers to questions submitted that relate to these

Instructions, the Bid Documents, and to any Drawings, Specifications, or other Contract Documents previously supplied by the City. In addition, the City may by announcement, addenda, or answer to a question, extend the date scheduled for Bid Opening.

The Purchasing Agent will make reasonable efforts through the Platform to notify all potential Bidders of the issuance of Addenda, announcement, or answer.

The Bidder is solely responsible for ensuring that the Bid submitted reflects all such Addenda, answers, or announcements.

5.6. SUBMISSION OF ONLINE OFFERS

The City will only accept Offers online through the Platform. No paper Offers will be accepted.

All electronic files uploaded must be in a common format accessible by software programs the City uses. Those common formats are generally described as Microsoft Word (.doc or .docx), Microsoft Excel

(.xls or .xlsx), Microsoft Power Point (.ppt or pptx), or Adobe Portable Document Format (.pdf.). Bidders will not secure, password protect or lock uploaded files; the City must be able to open and view the contents of the file. Bidders will not disable or restrict the ability of the City to print the contents of an uploaded file. Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images or sketches. The City may disqualify any Offer that does not meet the criteria stated in this paragraph.

5.7. AMENDMENT AND WITHDRAWAL OF BID

The Bidder may amend or withdraw the Bid at any time prior to Bid opening. Mere negligence on the part of the Bidder in preparing the Bid does not constitute a right to withdraw the Bid subsequent to Bid opening.

5.8. DISQUALIFICATION OF BIDDERS

A. Only One Bid Permitted: The Bidder may submit only one Bid. If the Bidder submits more than one Bid for the work involved, all Bid proposals submitted from the Bidder will be rejected.

B. Collusion: If the City determines that collusion exists among Bidders, the City will reject the Bids of all participants in the collusion.

C. Public Entity Crimes: Failure to submit a correctly completely public entity crimes form.

Pursuant to Section 287.133(12)(a) of the Florida Statutes, a person or affiliate who has been placed on the convicted Supplier list following a conviction for a public entity crime may not submit a Submittal Package (Bid Response) on a contract to provide any goods or services to a public entity, may not submit a bond on a contract with a public entity for the construction or repair of a public building or public work, may not submit an Offer (Bid Response) on leases of real property to a public entity may not be awarded or perform work as a Supplier, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for Category Two ($25,000) for a period of 36 months from the date of being placed on the convicted Supplier list

D. Scrutinized Companies List: If the Bidder is found to have submitted a false certification as provided by F.S. Section 238.175(5), or been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector

List, the City will have the option to immediately terminate this Contract.

5.9. BID OPENING

Bid Opening will be scheduled on the date and time specified in the Timeline section of the

INTRODUCTION for the Bid, or by any applicable Bid Announcement, addenda, or answer that the City may issue. At Bid opening, the City will electronically open the Bid so long as it is proper and has been timely submitted. The Bid Tabulation will state the name of the Bidder and the Bid Price.

The Bidder is solely responsibility to ensure that the Bid is submitted via the Platform prior to Bid

Opening. Late Bids will not be accepted by the Platform.

Construction related bid openings are broadcast live via Teams. Bidders who want to witness a

Construction related Bid Opening may do so by logging on at the link in the Timeline section in the

INTRODUCTION at the Bid Opening date and time.

5.10. BID AS OFFER; FIRM PRICING; NO GUARANTEES AS TO THE QUANTITIES

ORDERED

In submitting the Bid, the Bidder certifies that the Bidder is making a firm offer that will remain open for

60 days following Bid Opening. Extensions of time beyond the 60 day-period will only be by agreement of the City, the Bidder, and the surety for the Bidder.

In addition, if this Solicitation requests submission of unit prices: (i) all unit prices will be deemed to be held firm for the duration of the Contract, including any extension thereof, unless specifically authorized by the Contract Documents; and (ii) quantities stated are an estimate only and no guarantee is given or implied as to quantities that will actually be required during the contract period.

5.11. FEDERAL TAXES

The Bid price will be exclusive of all federal taxes. If the Bidder believes that certain other taxes are properly payable by the City, the Bidder may list such taxes separately in each case directly below the respective item Bid price. Tax exemption certificate will be furnished upon request.

5.12. BID PRICE INCLUSIVE OF COSTS

The Bid Price is inclusive of all of the Bidder’s direct and indirect costs of performing the SCOPE OF

WORK .

https://procurement.opengov.com/portal/codb/projects/32438?section=264563 https://procurement.opengov.com/portal/codb/projects/32438?section=264563 https://procurement.opengov.com/portal/codb/projects/32438?section=264564 https://procurement.opengov.com/portal/codb/projects/32438?section=264564

5.13. BIDS AND PUBLIC RECORDS

Sealed Bids received by the City pursuant to this Solicitation will be temporarily exempt from disclosure in accordance with Florida’s Public Records Laws. Thereafter, Bids will be open for inspection by any person pursuant to Public Records Law.

If the Bidder believes that the Bid or any portion thereof is permanently exempt from disclosure under the public records laws, the Bidder must state the grounds for this position in CAPITAL LETTERS in a certified letter addressed to the Purchasing Agent and received at least 3 days prior to the Bid Opening.

The Bidder will be contacted prior to the opening of the Bid and a determination will be made as to whether or not it is exempt prior to opening. If a determination is made that it is not exempt from disclosure, the Bidder may in writing request the return of the sealed Bid.

5.14. BID OPENING RESULTS

The Bidder may secure information pertaining to Bid opening results on the Purchasing Division webpage https://www.codb.us/841/purchasing, or by emailing a request to purchasing@codb.us.

Copies of preliminary tabulation sheets will be furnished upon request and receipt of a valid email address.

5.15. BIDDER CAPABILITY/REFERENCES

Prior to Contract award, the City may require Bidder to show that Bidder has the necessary facilities, equipment, ability, and financial resources to perform the work specified in a satisfactory manner and within the time specified.

In addition, the City may require Bidder to demonstrate that Bidder has experience in work of the same or similar nature as the work required herein, and to provide references satisfactory to the City.

5.16. REVIEW; BASIS OF AWARD

Bids will be reviewed in accordance with the procedures set forth in these Instructions to Bidders and the applicable provisions of the Purchasing Code, Chapter 30 of the Daytona Beach Code of Ordinances.

Any Contract awarded pursuant to this Solicitation will be made on the basis of the criteria for award of

Bids provided in the Purchasing Code.

A link to the Code of Ordinances is available on the City’s web site, www.codb.us.

5.17. LOCAL PREFERENCE

The Purchasing Code, Chapter 30, Code of the City of Daytona Beach provides for a preference to Local

Vendors whenever the application of such a preference is reasonable in light of the dollar-value of

Offers received in relation to such expenditures.

As used in City Code, the term, “Local Vendors” means a person or business entity which has maintained a permanent place of business with full-time employees within the City limits of the City of Daytona

Beach for a minimum of six months prior to the date Solicitations were received for the purchase or

Contract at issue, which generally provides from such permanent place of business the kinds of Goods solicited, and which at the time of the Solicitation fully complies with state and local laws, including City zoning and licensing ordinances.

Pursuant to City Code, if the lowest Responsive Offer by a non-Local Vendor, and an Offer by a Local

Vendor is within 10% of the lowest Offer, then these two Bidder’s will each have the opportunity to submit a best and final Offer equal to or lower than the amount of the lowest Offer within five working days after Offer opening. The Contract will be awarded to the Bidder submitting the lowest Responsive

Offer or final Offer. In case of a tie between a Local Vendor and a non-local Vendor the Contract will be awarded to the Local Vendor.

If the Bidder intends to qualify as a Local Vendor, the Bidder must complete and sign the Local Vendor affidavit and submit it as part of the Offer Package. A Bidder who fails to properly complete and sign this affidavit or submit it with the Offer Package, will not be further considered for local preference.

If the Bidder submits a properly completed Local Vendor affidavit as part of its Offer Package, the City reserves the right to verify that the Bidder meets the definition of Local Vendor, including by requiring the Bidder to supply additional documentation. In all instances, the City will be the final arbiter as to whether the Bidder qualifies for local preference.

With certain exceptions, application of local preference is discretionary. For more information on how the Local Preference may apply, see the Purchasing Code.

5.18. IDENTICAL TIE BIDS

If there are two or more low responsive Bids from responsible Bidders that are identical in price and other evaluation criteria, the tie will be awarded to the following in order of preference: a) the Bidder qualifying for local preference under Code 30-86; b) the Bidder in compliance with the drug free workplace certification requirements set forth in Florida Statutes 287.087; or c) the most responsible

Bidder as defined under the City Code 30-82 (9)(c).

5.19. RIGHT TO ACCEPT OR REJECT BIDS

The City will reject Bids which contain modifications, qualifications, or exceptions, or which are incomplete, unbalanced, conditional, obscure, or which contain additions not requested, or irregularities of any kind, or which do not comply in every respect with these Instructions to Bidders and the Contract

Documents, unless the City in its sole discretion determines that the non-compliance is minor.

The City does not bind itself to accept the minimum Bid stated herein, but reserves the right to accept any Bid, which in the judgment of the City will best serve the needs and interests of the City.

5.20. PIGGYBACK AUTHORITY

All Suppliers awarded Contracts pursuant to this Solicitation are required to permit government agencies, cities, counties, and political subdivisions to participate in the Contract under the same prices, terms, and conditions except where allowance are made for differences in delivery costs.

5.21. CRA MAY AWARD PURCHASE ORDERS ISSUED PURSUANT TO CONTRACT

In the case of a continuing/term supply or service contract awarded pursuant to this Solicitation, if the funds to be used to pay for a portion of the supply or service are from redevelopment trust funds, the

Community Redevelopment Agency (CRA) is authorized to issue the purchase order corresponding to the supply or service instead of the City.

5.22. BIDDER RESPONSIBILITY FOR PREPARATION COSTS

Neither the City nor the City’s officers or agents will be liable for the costs incurred by the Bidder in reviewing or responding to this Solicitation.

5.23. POST-AWARD SUBMITTAL REQUIREMENTS

Within 15 business days after the City’s issuance of a notice of award, the Successful Bidder must submit each of the following:

A. A signed Contract, using the form provided with or referenced by the notice of intent to award.

B. Proof of insurance, in accordance with the requirements of the Contract. See the Contract form for more information regarding insurance requirements.

C. Performance Security, as further described below, in an amount equal to 100% of the Contract Price.

The award is subject to cancellation and the Bid Security subject to forfeiture if this deadline is not met.

5.24. PERFORMANCE SECURITY

Performance Security is required unless the contract award amount is less than $100,000.00. Payment and performance bonds may be submitted or an alternative form of security as specified in Florida

Statutes § 255.05(7) may be provided upon the City’s prior written approval.

If the Successful Bidder elects to use payment and performance bonds for required Performance

Security, the Successful Bidder will use forms provided by the City. Copies of the City’s current form bonds will be provided with the Notice of Award. Completed bonds must be originals, not copies, with raised corporate seals included where applicable. The bonds must be accompanied by sufficient evidence of the authority of the issuing agent, including a certified copy of the power of attorney of the person signing the bond on the surety’s behalf. The surety company executing the bonds must be must be rated “A” or better by A.M. Best Key Rating Guide, authorized to do business in the State of Florida, and must be listed by the United States Treasury Department Treasury Fiscal Service, Bureau of

Government Financial Operations, Federal Register, Part V, latest revision, entitled: “Companies Holding

Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring

Companies,” as being approved for writing bonds for federal projects on its current list in an amount not less than the required bond amount.

5.25. E-VERIFY

Pursuant to section 448.095, Florida Statutes, beginning January 1, 2021, Contractor shall register with and use the U.S. Department of Homeland Security’s E-Verify system, https://e-verify.uscis.gov/emp.

Contractor must provide evidence of compliance with section 448.095, Florida Statutes. Evidence shall consist of an affidavit from the Contractor stating all employees hired on and after January 1, 2021 have had their work authorization status verified through the E-Verify system and a copy of their proof of registration in the E-Verify system.

5.26. PUBLIC RECORDS

(a) To the extent applicable, CONSULTANT will comply with the requirements of Florida Statutes Section

119.0701, which include the following:

(1) Keeping and maintaining public records that the CITY requires for performance of the service provided herein.

(2) Upon the request of the City Clerk of the CITY, (i) providing the City Clerk with a copy of requested public records or (ii) allowing inspection or copying of the records, within a reasonable time after receipt of the City Clerk’s request, at a cost that does not exceed the cost provided in Ch. 119, Florida Statutes, or as otherwise provided by law.

(3) Ensuring that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law until completion of this Contract, and following such completion if CONSULTANT fails to transfer such records to the CITY.

(4) Upon completion of the work required by a specific work authorization, keep and maintain public records required by the CITY to perform the service. CONSULTANT will meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CITY upon request from the CITY Clerk, in a format that is compatible with the CITY’s information technology systems.

IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA

STATUTES, TO THE CONSULTANT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONSULTANT MUST CONTACT THE CITY CLERK, WHOSE CONTACT INFORMATION IS AS FOLLOWS:

(Phone) 386 671-8023

(Email) clerk@codb.us

(Address) 301 S. Ridgewood Avenue

Daytona Beach, FL 32114

(b) Nothing herein will be deemed to waive CONSULTANT’s obligation to comply with Section

119.0701(3)(a), Florida Statutes.

6. VENDOR QUESTIONNAIRE

6.1. Fill out all documents that apply*

Please download the below documents, complete, and upload.

• Submittal_Package_ITB-no_no...

*Response required

7. PRICING PROPOSAL

EXHIBIT A - PRICING PROPOSAL

https://government-project.s3.us-west-2.amazonaws.com/32438/c0cb050e-aff4-4a71-b78d-26dd900bb83a_Submittal_Package_ITB-no_notary_with_Local_Vendor_Preference.pdf?AWSAccessKeyId=AKIAJX4CP36AEOP5JL2A&Expires=1671184801&Signature=XTPcEckIak6r%2BXVE6DNojEzRXJQ%3D&response-content-disposition=attachment%3B%20filename%3D%22Submittal_Package_ITB-no_notary_with_Local_Vendor_Preference.pdf%22

Line Item DESIGNATED AREA DESCRIPTIONS Number of services/annually Total Area

Square

Foot

Price Per

Service Total Hours of

Operation Anticipated

Schedule

1 A1A - Seabreeze to ISB - Sidewalks and

Curbs (Both Sides of Street)

8 113833 2 AM - 8

AM

Once Every

6 weeks

2 Beach Street Plaza: ISB & Beach Street

Between Bill Reed Jewelers & Carousel

Antiques

12 4230 2 AM - 8

AM

Monthly

3 Auditorium Blvd - Between Ocean Center

& Peabody - Paved Road Areas &

Roundabouts To The East & West of

Peabody Auditorium. Including Pavers &

Sidewalks in front of Peabody

4 19932 2 AM - 8

AM

Once Every

3 Months

4 Bandshell 24 35000 2 AM - 8

AM

2 times a month

5 Boardwalk, Pier to N Ocean Ave 12 124225 2 AM - 8

AM

Monthly

6 Breakers Park - Entire Park - Pavers, sidewalks/walls

12 26000 2 AM - 8

AM

Monthly

7 Breakers Park- Restroom Areas 52 2000 2 AM - 8

AM

Weekly

8 Breakers Park - Just The Decorative

Walkways in front of Park (West of the

Park)

24 25535 2 AM - 8

AM

2 times a month

9 Beach St (Both sides) Sidewalks/Pavers from Orange Avenue to Bay Street

Parking spots westside only

12 95500 2 AM - 8

AM

Monthly

10 City Island Bridge from Beach to Library -

Sidewalks and Curbs

4 2118 2 AM - 8

AM

Once Every

3 Months

11 Pier Bridge, Main Street Entry 12 4500 2 AM - 8

AM

Monthly

12 Magnolia Ave. - Beach St. to US1 -

Sidewalks and Curbs (both sides)

6 31000 6 AM - 10

AM

Every 2

Months

13 Grandview from Seabreeze to Glenview -

Sidewalks and Curbs (Both Sides)

2 8358 2 AM - 8

AM

2 times annually

14 ISB Pedestrian Bridge -The one that says welcome to Daytona

2 27040 2 AM - 8

AM

2 times annually

15 Seabreeze - A1A to Halifax - Sidewalks and Curbs (both sides)

12 43561 2 AM - 8

AM

Monthly

Line Item DESIGNATED AREA DESCRIPTIONS Number of services/annually Total Area

Square

Foot

Price Per

Service Total Hours of

Operation Anticipated

Schedule

16 Mary McLeod Bethune Blvd From MLK to

US-1 - Sidewalks and Curbs (both sides)

6 43263 6 AM - 10

AM

Once Every

2 Months

17 Main St. - A1A to Peninsula - Sidewalks and Curbs (both sides)

12 27884 2 AM - 8

AM

Monthly

18 Main St. From A1A to Boardwalk -

Sidewalks and Curbs (both sides)

12 3683 2 AM - 8

AM

Monthly

19 OCEAN AVENUE FROM Auditorium Blvd to A1A - Sidewalks and Curbs (both sides)

4 16989 2 AM - 8

AM

Once Every

3 Months

20 Auditorium Blvd - A1A to N. Ocean Ave -

Sidewalks and Curbs (both sides)

4 2674 2 AM - 8

AM

Once Every

3 Months

21 Miscellaneous 1 50000 TBD As Needed

[*] Denotes item is taxable

Sales Tax (@ 6.5%)

TOTAL