230-20250408132600 TALLAHATCHIE.pdf
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- Attached to
- 230-20250408132600 Tallahatchie
- Solicitation number
- 3170032525
- Issued by
- Tunica County, Mississippi
About this file
This document is an advertisement for bid solicitation issued by the Tallahatchie County Board of Supervisors in Mississippi for the purchase and/or lease purchase of one (1) or more new tandem-axle dump trucks. The bid will be accepted until 10:00 a.m. on Tuesday, April 29, 2025, at the Tallahatchie County Courthouse in Charleston, Mississippi, with bids to be opened on the same day. The county is seeking new dump trucks with specific requirements including manufacturer warranty, delivery time, parts and service location details, and a municipal lease/purchase option with three-, four-, and five-year payment terms.
The bid solicitation includes detailed instructions for bidders, requiring comprehensive submissions that cover unit pricing, F.O.B. delivery to Tallahatchie County, pre-delivery charges, title fees, and inspection fees. A critical component of the bid process is the guaranteed buy-back provision at the end of three, four, and five years, with the county reserving the right to determine the lowest and best bid. Bidders must provide lease/purchase quotes without early payoff penalties, and the county may also solicit pricing guarantees from auction companies. The Board of Supervisors maintains the discretion to accept or reject any bids based on their determination of the most advantageous proposal.
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Text version
ADVERTISEMENT FOR THE PURCHASE
AND/OR LEASE PURCHASE OF ONE OR MORE,
NEW TANDEM-AXLE DUMP TRUCKS
Notice is hereby given that the Board of Supervisors of Tallahatchie County, Mississippi will accept bids for the purchase, and/or lease purchase of one (1) or more, new tandem axle dump trucks, until the hour of 10:00 o’clock a.m. on Tuesday, the 29th day of April 2025, at the
Tallahatchie County Courthouse in Charleston, Mississippi, or by mail at P. O. Drawer 350, Charleston, Mississippi, 38921, and said bids shall be opened thereafter, on Tuesday, the 29th of
April, 2025, at the Tallahatchie County Courthouse in the First Judicial District of Tallahatchie
County, Mississippi, in Charleston, Mississippi. The specifications will be reviewed by the
County, and the 3, 4, and 5 year buy-backs must be included. All buy-backs must be guaranteed by the selling dealer, NO 3RD PARTY BUY-BACKS will be accepted.
Detailed specifications may be obtained by contacting Anita Mullen Greenwood, Chancery Clerk of Tallahatchie County, Mississippi at (662) 647-5551 or by mail to Anita Mullen Greenwood at
P. O. Drawer 350, Charleston, MS 38921.
INSTRUCTIONS TO BIDDERS:
1. Following receipt of said proposals, and review by the Board of Supervisors of
Tallahatchie County, Mississippi will notify proposers, whose proposals meet the specifications advertised herein, with the date and time for the REVERSE AUCTION.
Only qualified proposers shall be allowed to participate in the reverse auction which shall be held in the office of the Chancery Clerk of Tallahatchie County, at the Tallahatchie
County Courthouse in the First Judicial District in Charleston, Mississippi.
2. No responsibility will be attached to any person employed by the Board of
Supervisors of Tallahatchie County, Mississippi, for the premature opening of any bid not properly addressed and identified as stipulated below:
BID FOR: ONE (1) OR MORE, NEW TANDEM-AXLE DUMP TRUCKS
OPENING DATE/TIME: TUESDAY, APRIL 29, 2025 AT 10:00 A.M.
3. Any exceptions to the specifications must be listed in the bidders bid with justification. Failure to do so will disqualify the bid.
4. Price bid shall be for F.O.B. Tallahatchie County, Mississippi, and must include any pre-delivery and/or setup charges, title fees and inspection fees.
5. The bidder shall complete the unit price bid with no further calculations required in order to determine the firm unit price.
6. Bids must be signed and dated by the bidders authorized agent.
7. All bids must state Manufacturer Warranty.
8. All bids must state approximate delivery time.
9. Location for parts and service must be included in the bid and will be a factor in determining the best bid.
10. All bids must include a municipal lease/purchase quote with terms of three (3), four
(4) and five (5) year annual payment in arrears. Lease must not have an early payoff penalty clause.
11. All bids must offer a guaranteed buy-back provision at the end of three (3), four (4) and five (5) years. All bidders must list any conditions and/or limitations to their buy-back offer.
Pricing guarantees from outside sources / Auction Companies may also be solicited and be made a part of this bid process. The buy-back offer and/or the pricing guarantee from the Auction
Company(s) may be a factor in determining the lowest and best bid.
12. It shall be incumbent upon each bidder to understand the specifications on the bid form and to obtain clarification when necessary. It is not the intent of the specifications to limit the bidding process to any make or manufacturer, but to fill a specific need and to perform a specific task.
13. The Board of Supervisors of Tallahatchie County, Mississippi reserves the right to determine which is the lowest and best bid and to accept or reject any or all bids based on that determination.
Given by order of the Tallahatchie County Board of Supervisors on this the 7th day of April
2025.
/s/ Anita Mullen Greenwood
ANITA MULLEN GREENWOOD
CHANCERY CLERK
Publish: April 10th and April 17th, 2025.
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