23-739Addendum1.pdf

Addendum 1

Bid Number and Name: 23-739 Commercial Dishwashers and Installation

Please note the following amendment(s) to the ITB indicated above. This addendum answers questions received prior to the question deadline. This addendum must be signed and included with your proposal when submitted.

Questions are formatted in Serif style font with all answers in a Bold.

1. Response Deadline is hereby changed to January 18, 2024, 2:00 PM PT, bids arriving after that date and time will not be considered.

2. When can work begin and on what date must all installations and testing be complete?

Work may begin after school lets out for the summer, June 10, 2024, and must be completed and ready for use no later than August 29, 2024, before students return to campuses. Contractors must anticipate a break of three to five business days between decommissioning equipment and installing new dishwashers to permit time for new floor installations in some locations.

3. Should labor be calculated using BOLI wages?

Yes. Due to the scope of the project contractors should use Prevailing Wages in the labor calculations.

4. Are tradesmen to be licensed?

Plumbers and electricians are to be licensed in the state of Oregon in their trade as well as shown as current in the Oregon Construction Contractors Board. CCB number for each tradesman shall be included in responses.

5. Will locations currently using other brands remain with that brand or switch to Hobart?

Douglas County School District No. 4 Purchasing Department

1419 NW Valley View Drive Roseburg OR 97471

Phone 541-440-4020 Fax 541-440-4000

It is the intention of the district to unify the dishwashing equipment to a single brand, to minimize to the greatest degree the number of differing models in service, and maximize warranty services.

6. Will delivery be to the district’s central warehouse?

All equipment can be delivered to Douglas County School District No.4, Central Warehouse, 1419 NW Valley View Drive, Roseburg, OR 97471. All cartons must clearly identify the school for which dishwasher and parts are intended.

7. Should all machines be quoted separately or on one quote?

All costs associated with decommissioning old equipment; purchasing new equipment; parts, labor, and installation should be submitted in response to this solicitation on a form substantially equivalent to the response form on page 15 of the bid document.

8. Will decommissioning old machines and installation of new equipment happen on the same day?

After award of contract, contractor will need to coordinate removal and installation with District Physical Plant Manager as new flooring will be installed at the time dish machine replacements begin.

9. Is there any additional information regarding the current physical plant conditions?

District staff have completed site investigations. Their handwritten notes are provided in the .pdf file named 23-739 Mechanical Inspections.

10. Are there any known limitations to plumbing?

As advised by the city building inspector, a minimum of a one-inch air gap must be provided in all installations and water discharge temperatures cannot exceed 140 degrees Fahrenheit.

11. Ceiling height at Fullerton IV Elementary School will not permit installation of specified unit, should a different model be bid?

The district will modify the room height to accommodate the installation of the specified unit. The height change will not be part of this bid.

12. Are exhaust vents to be changed?

In locations that may need vent modifications to accommodate the taller form dish machine, the district will make any changes using available staff. Where it may not be possible to change the exhaust vent, a ventless version of the same model machine will be considered. Pricing for a ventless option should be clearly noted on the bid response form.

13. Will any additional time to inspect locations be made available?

Interested parties may make an appointment to inspect any or all sites until the day before bids due date indicated above. To make an appointment, contact Purchasing at 541-440-4020.

14. Is there an opportunity to ask questions?

An additional question deadline is hereby provided, all questions must be received by FAX (541-440-4000) or email (daustin@roseburg.k12.or.us) on or before Friday, January 12, 2024, 3:00 PM. No questions will be accepted by phone.

Only hard copies will be acceptable for this opportunity, electronic submissions will be marked non-responsive and not be considered.

Signing below Proposer acknowledges receipt of this Addendum.

Contractor/Vendor

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