23-044 addendum 1.pdf
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- Solicitation number
- 23-044
- Issued by
- Berrien County, South Haven City, Michigan
About this file
This document is an Addendum #1 for the City of Southfield's solicitation for Collection and Disposal of Residential Solid Waste and Other Municipal Services (File #23-044). The addendum provides detailed responses to 22 questions from potential bidders regarding the proposal. Proposers are required to submit electronic proposals through the MITN (Michigan InterGovernmental Trade Network) website by the specified due date, with pricing to be included. The city is seeking proposals for residential solid waste collection services, with options for an "As-Is" service and three alternate service models. Proposers are encouraged to submit pricing for all options, and alternative proposals are allowed with certain guidelines.
Key details include the city's current waste collection volumes (17,816 tons of refuse, 5,443 tons of yard waste, and 2,155 tons of recycling in 2022), service provisions for private roads, and specifications for recycling and potential trash carts. The city owns existing recycling carts and plans to deploy approximately 7,000 additional recycling carts under certain service alternatives. There are no limits on the amount of refuse, bulky items, or white goods residents can place for collection. The performance bond will be calculated as one-fourth of the annual contract value, and recyclable materials must be delivered to the RRRASOC Materials Recovery Facility. Contract negotiations will focus on selecting the most qualified, responsible, and capable proposer who can implement the services at a reasonable cost.
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Text version
To: All Bidders
From: City of Southfield Purchasing
Date: September 27, 2023
Re: CollecƟon and Disposal of ResidenƟal Solid Waste and Other Municipal Services in Southfield, Michigan, File #23‐044
AƩached are the responses to quesƟons received.
All other terms and condiƟons remain unchanged. Sign and return this document with your response.
Company Name: ____________________________________
Authorized Signature: ____________________________________
City of Southfield – CollecƟon and Disposal of ResidenƟal Solid Waste and Other Municipal Services
Addendum #1
Q.1. Are proposers required to submit proposals electronically uploaded to the MITN (www.mitn.info) website?
A.1. As specified in SecƟon 1.2.3 paragraph 1, proposers shall submit proposals electronically uploaded to the MITN (www.mitn.info) website by the due date and Ɵme.
Q.2. Will proposals be publicly opened on the due date?
A.2. The City will establish and provide noƟce of a virtual opening.
Q.3. Should pricing be submiƩed along with proposals?
A.3. Yes.
Q.4. Are proposers required to submit proposals for As‐Is Service and Alternates #1 – #3?
A.4. No. However, proposers are encouraged to submit pricing for all opƟons.
Q.5. Are alternaƟve proposals allowed?
A.5. In accordance with SecƟon 4.3.2, proposed alternaƟves to As‐Is service or Alternates #1 – #3 may be evaluated and must be submiƩed in the format used in the format used in the CollecƟon Cost Proposal Form.
Q.6. How is the performance bond in SecƟon 1.2.19 calculated?
A.6. The performance bond shall be equal to one‐fourth of the amount of annual value of the contract during the then current City fiscal year, unless otherwise sƟpulated by agreement between the City and the selected vendor.
Q.7. Does the City currently plan to direct yard waste and recyclables to specific faciliƟes as allowed under SecƟon 2.12?
A.7. The City currently has no plans to direct yard waste to a specific facility. Should the City do so in the future, disposal/processing fees and any addiƟonal hauling costs would be part of necessary amendments to any agreement between the City and the selected vendor.
In accordance with SecƟon 3.1.8, recyclable materials shall be delivered to the RRRASOC Materials Recovery Facility at 20000 W. Eight Mile Road in Southfield. Proposals should not include recycling processing fees.
Q.8. Are the proposers responsible for designaƟng the refuse disposal locaƟon, recycling processing facility, and yard waste composƟng site and including all Ɵp fees as indicated in SecƟon 1.1.1?
A.8. Proposers should designate properly licensed and permiƩed refuse disposal and yard waste composƟng sites and include all fees as part of any proposal. Proposers do not need to designate a recycling processing facility or associated Ɵp fees other than the RRRASOC Materials Recovery Facility. In accordance with SecƟon 3.1.8, recyclable materials shall be delivered to the RRRASOC Materials Recovery Facility at 20000 W. Eight Mile Road in Southfield.
Q.9. Are there limits on the total amount of refuse a resident may place at the curb for collecƟon?
A.9. No
Q.10. Are there limits on the total amount of bulky items a resident may place at the curb for collecƟon?
A.10. No.
Q. 11. Are there limits on the total number of white goods a resident may place at the curb for collecƟon?
A.11. No.
Q.12. May Christmas trees collected in accordance with SecƟon 3.1.6 be collected with refuse?
Q.12. Yes.
Q.13. What color are the carts referenced in SecƟon 3.1.8?
A.13. Red with the City name and logo imprinted.
Q.14. Who owns the currently deployed recycling carts, who will own any addiƟonally deployed recycling carts, and how many addiƟonal recycling carts are projected to be deployed under As‐ Is Service and Alternates #1‐#3?
A. The City owns the exisƟng recycling carts and any recycling carts deployed in the future.
Under As‐Is Service, exisƟng carts will remain in place and new carts will be deployed only to those residents that request a recycling cart. Under Alternates #1 ‐ #3, approximately 7,000 new recycling carts will be deployed, with the actual number being subject to more precise determinaƟon and incorporated as necessary into any agreement between the City and the selected vendor.
Q.15. Can residents conƟnue to use recycling bins?
A.15. Under As‐Is service, yes.
Q.16. Who is the manufacturer of the currently deployed recycling carts?
A. 16. Cascade and Rehrig Pacific.
Q.17. What is the age of the currently deployed recycling carts?
A. 17. Variable, between one and seven years.
Q.18. If carts for trash are deployed as provided for in Alternates #2 and #3, what color shall the trash carts be and who will own them?
A.18. Unless otherwise sƟpulated by agreement between the City and the selected vendor, the carts may be similar to those typically uƟlized by the vendor and will remain under ownership of the vendor.
Q.19. How were the 8,880 labor hours for branch and brush chipping services during yard waste season referenced in SecƟon 3.1.7 calculated?
A.19. The City currently deploys two sets of three worker crews for five eight‐hour days per week for thirty‐seven weeks each year.
Q.20. Will the proposer’s ability to provide branch and brush chipping service and the associated price be a factor in the selecƟon process?
A. 20. Contract negotiations will be undertaken with the responsive Proposer(s) found by the City to be the most qualified, responsible, and capable of implementing the scope of services at a reasonable cost. The service agreement to be executed with the selected Vendor(s) will be that which is most advantageous to the City as determined by the City.
Q.21. How many tons of material were collected curbside in 2021 and 2022?
A.21.
Collected Tons 2021 2022
Refuse 19,402 17,816
Yard Waste 5,368 5,443
Recycling 2,426 2,155
Q.22. Are there private roads in the City that currently receive service?
A.22. Yes, as follows: Farmbrook Road, Tyler Street, Pebblebrook Street, Pebblestone Street, Ormond Drive, North Norwood, South Norwood, West Norwood, Hunters Lane, Outwood Drive, Congress Court, North & South Monroe, Princeton Court, Pembrook Drive, Mulberry Court, Rose Hollow Drive. The City is not aware of any waivers in place.
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