23-0124R_RFQ_ Scrap Tire Removal .pdf

RFQ# 23-0124R/ Scrap Tire Removal Page 1

R E Q U E S T F O R Q U O T E

RFQ# 23-0124R / Scrap Tire Removal

BIDBUY BID # B-41443

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Denisse Murgueitio, Contract Negotiator

PHONE: 630-743-8448

EMAIL: DMurgueitio@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED: The Illinois State Toll Highway Authority (ISTHA or Tollway) is seeking an Environmental Protection Agency (E.P.A.) registered vendor to provide scrap tire pick-up and disposal services. The Vendor will be responsible for the pick-up, loading and disposal of the automobile, truck, farm vehicle and off-road vehicle tires described herein.

Removal of all used tires from all ISTHA facilities shall be through its Central Warehouse Facility located at 4S496 Naperville Road, Naperville, IL 60563.

1.1.1. Standards of Performance: The Vendor shall perform, or cause to be performed, all work required of it under the terms and conditions of the Contract with that degree of skill, care and diligence normally exercised by an experienced vendor performing work in projects of a scope and magnitude comparable to this project. The Vendor shall use reasonable efforts to assure timely and satisfactory completion of the work. The Vendor shall always act in the best interest of the Tollway. The Vendor shall perform or cause to be performed, all work in accordance with the terms and conditions of this Contract and to the reasonable satisfaction of the Tollway.

1.1.2. Quantities: It shall be expressly understood by the bidder that the estimated bid quantities specified in the contract documents are for the purpose of determining the lowest bid and to establish unit prices. The Tollway may, over the term of the Contract, request the pick-up of scrap tires for more or less than the estimated quantities stated herein. The Tollway mailto:DMurgueitio@getipass.com

RFQ# 23-0124R/ Scrap Tire Removal Page 2 anticipates pick-up of these tires for recycling shall be requested twice a month or as otherwise needed.

The estimated quantities of tires for the two (2) year term is as follows:

Description Estimated Two (2)

Year Quantity

Auto – up to 16.5” 2,500 Auto – up to 17” 1,500 Auto – up to 18” 1,000 Light Truck 17”-19.5” 2,500 Truck 20” to 24.5” 1,600 Farm Vehicle up to 46" 225 Off Road Vehicle up to 40’’ 28

1.1.3. Safety: The Vendor and its suppliers shall perform the services in a safe and responsible manner. In the performance of the scope of work, the Vendor shall shield all interior areas near the work area as required to protect Tollway personnel and property. The Vendor shall, at their own expense, conform to safety policies and regulations and comply with all specific safety requirements of the Occupational Safety and Health Act (OSHA) of 1970 and the Construction Safety Act of 1969 and all other related acts.

1.1.4. Protection of Property: The Vendor shall conduct the work so as not to interfere with or hinder the daily activity within or around the designated work area that is established by the Tollway. If, in the event, any damages to existing property occur, the Vendor and/or its subcontractor is solely responsible for any expenses. Any scope of work that could impact personnel and/or property inside the building shall be scheduled as required herein. Building personnel shall be consulted whenever work conditions might be affected.

1.1.5. Clean Up: The Vendor shall, during the process of the work, remove and dispose of all materials and debris and keep the worksite and adjacent premises in a clean condition satisfactory to the Tollway. Upon completion of work, the Vendor shall remove all materials, tools and machinery and restore the site to the same condition that existed prior to the commencement of its operation.

1.2. MILESTONES AND DELIVERABLES: N/A

1.3. VENDOR/STAFF SPECIFICATIONS: Vendor or any subcontractors performing the work shall be registered with the Illinois EPA as a tire transporter and provide proof of registration, (including the registration number) with its bid response. Maximum percentage work allowed to be subcontracted is 49% unless it is to another registered Small Business vendor. Failure to provide the aforementioned proof of being registered with the Illinois EPA as a tire transporter shall disqualify Vendor’s quote. The Vendor shall be familiar with and comply with all EPA Universal

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Waste Disposal regulations per http://www.epa.illinois.gov/topics/waste-management/waste-disposal/used-tires/index.

1.4. TRANSPORTATION AND DELIVERY: The Vendor shall pick-up tires between the hours of 8:30 am through 3:00 pm Local Time at the following location: Illinois Tollway Central Warehouse, 4S496 Naperville, Wheaton Rd, Naperville, IL 60563. The Vendor and the Tollway shall agree upon a time for the pick-up of tires within twenty-four (24) hours of a telephone request from the Tollway, unless otherwise authorized by the Tollway. The Vendor shall provide the Tollway’s Inventory Planner with the contact information to arrange for the pick-up of tires

2. TERM AND TERMINATION

2.1 TERM OF THIS CONTRACT: This contract shall be effective for the period of two (2) years. Unless otherwise specified, this Contract shall commence upon the last dated signature of the Parties.

2.2 RENEWAL: This Contract does not contain any renewal options.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason. 30 ILCS 500/20-60.

http://www.epa.illinois.gov/topics/waste-management/waste-disposal/used-tires/index http://www.epa.illinois.gov/topics/waste-management/waste-disposal/used-tires/index

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The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors shall be required to complete either a basic ordering agreement (BOA) or contract, along with a Taxpayer Identification Number (TIN) page, and, dependent upon dollar value, Standard Illinois Certifications. These forms can be found on the CPO’s website at the following address:

Solicitation and Contract Templates and Forms (illinois.gov)

3.2 INVOICING INFORMATION:

The Tollway shall provide the Vendor with an Authorization To Ship Inventory (ASI) form at the time of pick-up and the Vendor shall complete the form with the type of tires and quantity of tires that are being removed from the Tollway’s property. The Vendor shall submit itemized invoices within fifteen (15) calender days of each pick-up to the Tollway. Invoices shall be sent to the following address:

Illinois Tollway Attention: Accounts Payable

P.O. Box 3094 Lisle, Illinois 60532-8094

Email: FinanceInvoices@getipass.com

3.3 INSURANCE: The Vendor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work by the Vendor, its agents, representatives, employees, or subcontractors.

Minimum Scope and Limits of Insurance: Coverage shall be at least as broad as:

1. Commercial General Liability coverage on an unmodified, Insurance Service Office “Occurrence” form, current edition or an alternative form providing equivalent protection, with limits of liability of not less than $1,000,000 each occurrence for bodily injury, personal injury, and property damage and $2,000,000 general aggregate, and $2,000,000 products/completed operations aggregate.

2. Automobile Liability on an unmodified, Insurance Service Office form, current edition or an alternative form providing equivalent protection, with limit of liability of not less than $1,000,000 combined single limit per accident for bodily injury and property damage. The automobile liability policy shall be endorsed to include Transportation Pollution Liability insurance covering materials to be transported by Vendor pursuant to the contract.

3. Workers Compensation insurance as required by the State of Illinois providing statutory benefits, and Employers’ Liability of not less than $1,000,000 each accident, $1,000,000 https://cpo-general.illinois.gov/solicitation-and-contract-templates.html mailto:FinanceInvoices@getipass.com

RFQ# 23-0124R/ Scrap Tire Removal Page 5 disease each employee, and $1,000,000 disease policy limit, including voluntary compensation.

The Illinois State Toll Highway Authority together with its officials, directors, and employees, shall be named “Additional Insured” as part of the commercial general liability and automobile liability coverage. The policies shall be primary for the Additional Insured and not contributing with any other insurance or similar protection available to the Additional Insured, whether said other coverage be primary, contributing or excess. Policies shall contain a waiver of subrogation waiving any rights of recovery that the insurer(s) may have against the Illinois Tollway and its officials, directors, and employees.

Each insurance policy required above shall not be canceled, except with prior written notice to the Illinois Tollway.

All deductibles or self-insured retentions must be declared to and accepted by the Illinois Tollway.

The insurance companies providing coverage shall be rated by A.M. Best Company with a Financial Strength rating of “A-” or better and a financial size category of not less than “VII”.

Insurance coverage shall not limit Vendor’s obligation to indemnify, defend or settle any claims.

Work shall not commence until insurance required by this section has been obtained and documentation has been submitted to and accepted by the Illinois Tollway. Proof of insurance shall include copies of the applicable “additional insured” endorsements for the review of and approval by the Illinois Tollway. Any failure by the Illinois Tollway to request proof of insurance will not waive the requirement for procuring and maintaining the minimum insurance coverages specified.

Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Tollway is guaranteed to receive the lowest price.

If the Tollway issues an award, the award will be made to the Responsive, Responsible bidder who submits the lowest price.

Pricing shall be submitted in the following format: Unit Price.

The Tollway is providing the vendor information in the table below for the purpose of determining a low bidder.

The Vendor shall bid on all items in order to be considered responsive. Failure to bid on all items shall result in a disqualified bid. The estimated quantities of this contract shall be based on a period of two (2) years; prices shall remain firm for the term of the contract.

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The Vendor shall enter their unit prices in BidBuy. Vendor’s failure to enter its unit prices in BidBuy may disqualify Vendor’s quote.

METHOD AND RATE OF COMPENSATION: Vendor shall be compensated per the following:

Description Estimated

Two (2) Year Quantity

Unit Price Extension (Unit

Price x Estimated Quantity)

Auto – up to 16.5” 2,500 $ Enter in BidBuy Enter in BidBuy Auto – up to 17” 1,500 $ Enter in BidBuy Enter in BidBuy Auto – up to 18” 1,000 $ Enter in BidBuy Enter in BidBuy Light Truck 17”-19.5” 2,500 $ Enter in BidBuy Enter in BidBuy Truck 20” to 24.5” 1,600 $ Enter in BidBuy Enter in BidBuy Farm Vehicle up to 46" 225 $ Enter in BidBuy Enter in BidBuy Off Road Vehicle up to 40" 28 $ Enter in BidBuy Enter in BidBuy

Total Bid Enter in BidBuy

Bidder shall provide their Illinois EPA Registered Commercial Used Tire Transporter Number. Failure to provide this number shall deem Vendor’s quote non-responsive.

EPA Registered Commercial Used Tire Transporter Number: _______________

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE: