23-0100R RFQ Document_Tower Maintenance Repair Services~1.pdf

RFQ# 23-0100R/Tower Maintenance & Repair Services Page 1

R E Q U E S T F O R Q U O T E

RFQ# 23-0100/ Tower Maintenance & Repair Services

BIDBUY BID #B43644

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Nena Snow, Senior Contract Negotiator EMAIL: nsnow@getipass.com

Specifications and Requirements

1. SUPPLIES AND/OR SERVICES REQUIRED: The Tollway is seeking a qualified firm to provide Tower Maintenance and Repair Services. Vendor will provide repairs, removal, and replacement of bulbs, beacon fixtures, side light or obstruction light fixtures, lighting controllers and wiring, antennas, cable, connectors, brackets and miscellaneous tower hardware, on an as-needed basis.

The contract will include the following services:

• Testing, repair, and replacement of all types of Tollway antennas.

• Testing antenna cables being used for radios at tower site.

• Replacement or removal of damaged coax cable.

• Provide lighting maintenance, up to and including removing and replacing defective bulbs, controllers and/or wiring.

• Provide replacement and installation of all lightening protection equipment.

• Emergency repair for loss of lighting or structure damage in the event of any physical damage.

• Ensure the towers are properly grounded to Motorola r56 standard.

• Provide structural repairs up to and including, foundation cracks, loose support, beams, rusted or damaged supports.

• Obsolete equipment removal and disposal. Examples would be obsolete and unused antennas, cables, microwave, lighting, brackets, etc.

Physical Communication Tower inspections must include the following activites:

• Checking tower and guy wire grounding system and repairing or replacing as needed.

mailto:nsnow@getipass.com

RFQ# 23-0100R/Tower Maintenance & Repair Services Page 2

• Checking the condition of all electrical wiring, fixtures, conduits and fittings and making repairs as needed.

• Checking the condition of the transmission lines, connectors, cable ties/wraplock, grounding straps, etc. and repairing as necessary. Particular attention should be given to all connectors to ensure they are sufficiently weatherized to prevent water penetration.

• Checking the condition of all antennas and reporting items, or areas that are in need of repair or replacement to the Tollway’s Field Operations Manager for approval to proceed with work.

• Replacing all tower lamps as needed. The following bulbs are currently being used by the

Tollway.

• Beacon Bulbs, white and red, Flashtube assembly 12S00602

• Obstruction Bulb, red 116 Watt, traffic signal, 8000 hr life, Sylvania 12833

• Trigger Transformer, Red, Honeywell 77-4040R

• White, Honeywell 77-4040R

Replacement parts, if stocked by the Tollway, will be provided by Tollway until current inventory is depleted. Thereafter, replacement parts wil be provided by the vendor.

• Checking for proper operation of photo cell for enabling and disabling lighting systems and proper operation of the beacon flasher and repairing as needed.

• Vendor shall photograph any problems found and provide photograpghs with an estimate of repair.

• Vendor shall provide an estimate, for unexpected repairs identified during an inspection.

Vendor shall not perform any work without advance, written approval by the Tollway.

• Vendor shall provide information regarding the replacement parts’ manufacturer. For example: the model number of the photocell, side light fixtures, top mounted lighting systems, bulbs and other equipment used for repair. This information is to be sent to the Tollway Field Operations Manager upon completion of the work.

Thera are 61 towers throughout the Tollway system to be serviced. See Attachment A for the list of locations.

All communication and scheduling of maintenance and repair services will go through and be approved by John DiCarlo (Jdicarlo@getipass.com) or current Field Operations Manager.

1.1 MILESTONES AND DELIVERABLES: N/A

1.1.1 INVOICES: The Vendor shall present itemized invoices within fifteen (15) calendar days of completion of work, to Susan Verdico, sverdico@getipass.com.

1.2 VENDOR/STAFF SPECIFICATIONS: A certificate of liability insurance shall be provided at the time of bid submittal.

mailto:Jdicarlo@getipass.com mailto:sverdico@getipass.com

RFQ# 23-0100R/Tower Maintenance & Repair Services Page 3

CONTRACTOR’S INSURANCE REQUIREMENTS: In order to comply with the statutes of the

Illinois ISTHA, the Contractor shall furnish insurance coverage of the kind and in amounts stated hereinafter:

• Worker’s Compensation and Occupational Insurance for all prime and subcontractor’s mployees, as required by law

• Employers’ Liability Insurance for all prime and subcontractor's employees:

Each employee ……………………………………$ 500,000.00

• Comprehensive General Liability Insurance Bodily Injury and Property Damage:

Per Occurrence .................................................. $ 1,000,000.00 Annual Aggregate .............................................. $ 2,000,000.00

• Comprehensive Automobile Liability Insurance Bodily Injury and Property Damage:

Combined Single Limit ...................................... $1,000,000.00

The Tollway and WSP USA Engineers along with the GEC must be included as an additional named insured on the policy.

The Permit Number is to be noted on the policy in the Description of Operation/Locations/Vehicles/Special Items area of the policy.

The Vendor shall email an electronic copy (Adobe Acrobat .pdf format) of the insurance policy to:

jkonrath@getipass.com. The Vendor shall send a paper copy of the insurance policy to:

Mr. John Konrath Planning Department The Illinois Tollway 2700 Ogden Avenue Downers Grove, IL 60515

1.3 TRANSPORTATION AND DELIVERY: N/A

2 TERM AND TERMINATION

2.1 TERM OF THIS CONTRACT: The duration of this contract shall be for the period of two (2) years.

Unless otherwise specified, this Contract shall commence upon the last dated signature of the Parties.

2.2 RENEWAL: This Contract does not contain any renewal options and, therefore, cannot be renewed.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or mailto:jkonrath@getipass.com

RFQ# 23-0100R/Tower Maintenance & Repair Services Page 4 noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason.

30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3 STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors will be required to complete a contract along with applicable forms and disclosures. The required forms are as follows, and are not required at the time of bid submission. They may be located on the CPO’s website at:

https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx

FORMS A

Complete this section if you are not using an Illinois Procurement Gateway (IPG) Registration #

OR

FORMS B

Complete this section only if you are using an IPG Registration # https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx

RFQ# 23-0100R/Tower Maintenance & Repair Services Page 5

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Tollway pursuant to statute

605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway

Attention: Accounts Payable P.O. Box 3094

Lisle, Illinois 60532-8094 Email: FinanceInvoices@getipass.com mailto:FinanceInvoices@getipass.com

RFQ# 23-0100R/Tower Maintenance & Repair Services Page 6

Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Tollway is guaranteed to receive the lowest price.

If the Tollway issues an award, the award will be made to the Responsive/Responsible bidder who submits the lowest price for all services within the initial term.

METHOD AND RATE OF COMPENSATION: Vendor shall be compensated by the following: Please see the table below. Hourly labor rate is for the total initial term & not per year.

All pricing must be entered into BidBuy.

Hourly Labor Rate Schedule Estimated Hours Hourly Rate

Total Hourly Rate (Estimated Hours x Hourly

Rate) Monday through Friday

8:00 a.m. – 5:00 p.m. 400 ENTER AMOUNT IN

BID BUY

ENTER AMOUNT

IN BID BUY

Overtime shall mean and refer to any hours worked other than hours stated above.

ENTER AMOUNT IN

BID BUY

ENTER AMOUNT

IN BID BUY

Total: ENTER AMOUNT

IN BID BUY

SUBMITTAL REQUIREMENTS SECTION:

Add a separate section for each submittal requirement in this format.

Yes No Certificate Of Insurance

IPG Registration Number: Expiration Date:

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE:

Common Site name Tollway Route Mile Marker Municipality General location Plaza 1 North-West I-90 75.3/South Bound South Beloit 3.6 miles south of WI/IL State line,1.2 miles east of Il Rt 51 Plaza 2 North-West I-90 66.3/North Bound (ramp) East Riverside East Riverside exit ,I-90 Plaza 3 North-West I-90 61.4/North Bound (ramp) Cherry Valley 6 miles west of Belvidere on entrance rd between Tollway and Rt 20 Plaza 5 North-West I-90 55.6/West-Bound Belvidere 2200 feet east of Stone Quarry Rd on I-90 Plaza 7 North-West I-90 41.1/East -Bound Marengo 1350 feet east of Township Rd #80 Plaza 8 North-West I-90 26.7/East -Bound (ramp) Sleepy Hollow Randal Rd Exit, I-90 Plaza 9 North-West I-90 25.0/West-Bound Elgin 5500 feet west of IL Rt 31. 10,600 feet south of IL Rt 72 Plaza 10 North-West I-90 16.5/West-Bound (ramp) Hoffman Estates North-east quadrant of intersection of Barrington Rd and I-90 Plaza 12 North-West I-90 13.1/West-Bound (ramp) Schaumburg Roselle Rd exit. I-90 Plaza 13 North-West I-90 22.5/East -Bound (ramp) Elgin South-east infield of the interesection of I-90 amd IL Rt 25 Plaza 14 North-West I-90 19.4/West-Bound (ramp) Hoffman Estates On the entrance ramp to west-bound I-90,west of IL Rt 59 Plaza 17 North-West I-90 1.7/West-Bound Orchard Place 500 feet north of IL Rt 72. 1800 feet west of US Rt 45 Plaza 18 North-West I-90 8.2/West-Bound (ramp) Elk Grove Village 1100 feet north-west of the intersection of I-90 and Arlington Heights Rd Plaza 19 North-West I-90 0.3/East-Bound Park Ridge 1000 feet east of River Rd. 1800 feet south of IL Rt 72 M-5 Maintenance Building North-West I-90 10.8/East Bound Arlington Heights 2000 feet south of IL Rt 62. 600 feet west of IL Rt 53 M-6 Maintenance Building North-West I-90 36.8/East & West Bound (ramp) Hampshire 4 miles north of U.S. Rt72. 800 feet south of U.S. Rt 20 M-7 Maintenance Building North-West I-90 63.2/North & South-Bound (ramp) Rockford 2.6 miles north of Cherry Valley and 6 miles east of Rockford.

Plaza 20 North Tri State I-94 64.5/North Bound (ramp) Libertyville North-east of Libertyville at the intersection of I-294 and Rt 137 Plaza 21 North Tri State I-94 73.4/North-Bound Wadsworth 2.3 miles south of IL Rt173 on I-94 Plaza 22 North Tri State I-94 59.3/North-Bound (ramp) Mettawa At the north-east quadrant of the intersection of I-90 and IL Rt 60 Plaza 23 North Tri State I-94 56.5/North-Bound (ramp) Lincolnshire North-east quadrant of intersection of I-94 and IL Rt 22 Plaza 24 North Tri State I-94 52.7/East-Bound (on Edens spur) Northfield South side of I-94,1 mle east of intersection of I-94 and I-294.(reference Mile marker is on North Tri State) Plaza 25 North Tri State I-94 53.6/South-Bound Deerfield 2000 feet south of Deerfield Rd on I-94,just north of I-94/I-294 junction Plaza 28 North Tri State I-94 45.5/North-Bound (ramp) Glenview West bound Golf Rd entrance ramp onto north bound I-294 Plaza 29 North Tri State I-94 41.7/North-Bound Park Ridge 3000 feet north of IL Rt 72. 4900 feet east of U.S. Rt 12/45 on I-294 Plaza 31 North Tri State I-94 40.9/West-Bound (ramp) Rosemont South-west of I-90 and I-294 intersection on the west bound feeder ramp to O'Hare airport Plaza 32 North Tri State I-94 40.7/est-Bound (ramp) Rosemont 750 feet east of _294. 700 feet south-west of I-90. Tower is located a few hundred feet west of the plaza building Plaza 33 North Tri State I-94 38.9/South-Bound Schiller park 2200 feet north of IL Rt 19 on I-294 M-4 Maintenance Building North Tri State I-94 69.9/North Bound Gurnee 700 feet north of Il Rt 132 on I-294 Willow Tower North Tri State I-94 48.2/North-Bound Northfield 4400 feet south of Willow Rd on I-294 Plaza 34 South Tri State I-294 22.4/South-Bound (ramp) Willow Springs 2200 feet south of I-55. 2400 feet east of Willow Springs Rd on I-294 Plaza 35 South Tri State I-294 30.1/North-Bound Westchester 1000 Feet North of 22nd St on I-294 Plaza 36 South Tri State I-294 19.9/South-Bound Justice 1.6 miles south of U.S. 12/20 on I-294 Plaza 37 South Tri State I-294 24.0/South-Bound (ramp) Western Springs 1500 feet north of U.S. Rt 66. 2100 feet east of Cook/Dupage county line Plaza 38 South Tri State I-294 17.5/North-Bound (ramp) Oak Lawn 500 feet south of 95th street. 400 feet east of I-294 Plaza 39 South Tri State I-294 19.6/North-Bound Justice 1.5 miles north of U.S.Rt12/20 on I-294 Plaza 40 South Tri State I-294 6.6/South-Bound (ramp) Markham North-west quadrant of the intersection of 159th Street/U.S. 6 and I-294 Plaza 41 South Tri State I-294 5.8/North-Bound Markham 3900 feet south of 159th Street/U.S. 6 on I-294 Plaza 47 South Tri State I-294 2.7/North-Bound (ramp) East Hazelcrest 885 feet east of Halsted Sreet 220 feet north of I-294 M-1 Maintenance Building South Tri State I-294 12.4/North-Bound Alsip 3800 feet north of IL Rt 83 on I-294 Plaza 51 East-West (I-88) 138.2/ East-Bound Elmhurst 275 feet north of 22nd Street; .9mile east of IL Rt 38 Plaza 56 East-West (I-88) 133.8/West-Bound (ramp) Downers Grove .3 mile west of Finley Rd ,.3 mile south of Il Rt 56 Plaza 58 East-West (I-88) 125.3/West-Bound (ramp) Warrenville North-east quadrant of the intersection of Winfield Rd and I-88 Plaza 61 East-West (I-88) 117.8/East-Bound Aurora 1900 feet est of RT 25. 4800 feet south of Rt 56 Plaza 63 East-West (I-88) 116.9/East-Bound (ramp) North Aurora In the south-west quadrant of the intersection of Rt 31 and I-88 on the east bound I-88 ramp Plaza 64 East-West (I-88) 114.5/West-Bound ( ramp) Aurora Noth-east quadrant of the intersection of Orchard Rd and I-88 Plaza 65 East-West (I-88) 94.1/West-Bound (ramp) Dekalb 2 miles south of IL Rt 38,1.6 miles east of IL Rt 23 M-8 Maintenance Building East-West (I-88) 127.6/East & West Bound (ramp) Naperville 800 feet south of IL Rt 56; 3.2 miles west of IL Rt 53 M-11 Maintenance Building East-West (I-88) 91.5/East & West Bound (ramp) Dekalb 1.7 miles south of IL Rt83; 1.1 miles west of IL Rt 23 M-12 Maintenance Building East-West (I-88) 54.1/East & West Bound (ramp) Dixon 1000 feet east of IL RT 26,on I -88 Ashton Tower East-West (I-88) 67.4/West-Bound Ashton North-east quadrant of the intersection of I-88 and Midway Rd Dixon Tower East-West (I-88) 50.1/West-Bound Dixon .1 mile east of Atkinson Rd; 4 miles west of IL Rt 26 Lisle Tower East-West (I-88) 131.2/East-Bound Lisle 1 mile east of Il Rt53, on I-88 Rochelle Tower East-West (I-88) 81.7/West-Bound Rochelle .1 mile west of Woodlawn Rd; 2.1 mile south of Il Rt 38; 9 miles south of Il RT 38; 9 miles east of Il Rt 51

Tower Locations

Attachment A

Plaza 73 North-South (I-355) 29.2/South-Bound Addison .7 mile south of Army trail Rd; .3 mile west of Il Rt53 Plaza 89 North-South (I-355) 14.3/South-Bound Woodridge .2 mile south of 83rd street; .2 mile west of Woodward Ave Plaza 93 North-South (I-355) 9.1/South-Bound Lemont 1.5 miles to downtown Lemont,3.1 miles to buisness district of Romeovilee, 5.2 miles to buisness district of Homer Glen Plaza 99 North-South (I-355) 3.2/South Bound Lockport 3.0 miles to downtown lock port,4.8 miles to buisness district of New Lenox, 5.4 miles to downtown Joliet

Attachment A