23-0039 RFQ Getac Rugged Laptop and Accessories.pdf

RFQ# 23-0039 Getac Rugged Laptops & Accessories Page 1

R E Q U E S T F O R Q U O T E

RFQ# 23-0039 / Getac Rugged Laptops & Accessories

BIDBUY BID 23-557THA-INFOT-B-35166

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Connie Ponce, Senior Buyer PHONE: 630-241-6800 ext. 4614

FAX: 630-795-7908

EMAIL: cponce@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED: The Illinois State Toll Highway Authority (ISTHA) is seeking a vendor to provide ten Getac Rugged Laptops with accessories or comparable equipment to:

1..1.1. Getac V110 G6 - 11.6" - Core i5 10310U - vPro - 16GB RAM - 512 GB SSD Must include Windows 11 PRO Must include 3-year “bumper to bumper” warranty Must include 3-year accidental damage coverage

1..1.2. GETAC GAD2X4 (Cigarette Lighter Plug Version) Input Connector Type:

Automobile cigarette lighter Required Voltage:

12 - 32 volt

1..1.3. GETAC GMHDX1

Stylus Type: Notebook carrying handle

GETAC GMPDX4

1..1.4. Description: GETAC digitizer pen

1.1.1. MILESTONES AND DELIVERABLES: INVOICES: Invoices shall be marked to the attention of the Contract Invoice Administrator and delivered to the Illinois Tollway, P.O. Box 3094, in Lisle, IL 60532, or FinanceInvoices@getipass.com.

mailto:cponce@getipass.com

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1.2. VENDOR/STAFF SPECIFICATIONS:

1.2.1. COVID-19 PROTECTIONS: In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.

1.3. TRANSPORTATION AND DELIVERY: Equipment delivered to: ILLINOIS TOLLWAY/CA/Helpdesk ATTN: Scott Nehring Order confirmation, warranty info, invoicing, etc. electronically delivered to:

isoft@getipass.com , thutchin@getipass.com

2. TERM AND TERMINATION

2.1 TERM OF THIS CONTRACT: The estimated duration of this contract shall be for the period of three

(3) years from April 28, 2023, through April 27, 2026. Unless otherwise specified, this Contract shall commence upon the last dated signature of the Parties.

2.2 RENEWAL: This Contract may not be renewed unless the renewal period(s) and any applicable conditions are shown below. The renewal shall be subject to the same terms and conditions as the original Contract unless otherwise stated below. Renewal pricing is shown below. However, the Contract may not renew automatically, nor may the contract renew solely at the Vendor’s option.

This Contract does not contain any renewal options and therefore cannot be renewed.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

mailto:isoft@getipass.com mailto:thutchin@getipass.com

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This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason.

30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors shall be required to complete either a basic ordering agreement (BOA) or contract, along with a Taxpayer Identification Number (TIN) page, and, dependent upon dollar value, Standard Illinois Certifications. These forms can be found on the CPO’s website at the following address:

Solicitation and Contract Templates and Forms (illinois.gov)

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Tollway pursuant to statute

605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway https://cpo-general.illinois.gov/solicitation-and-contract-templates.html

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Attention: Procurement P.O. Box 3094

Lisle, Illinois 60532-8094 Email: FinanceInvoices@getipass.com mailto:FinanceInvoices@getipass.com

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Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Tollway is guaranteed to receive the lowest price.

If the Tollway issues an award, the award will be made to the Responsive/Responsible bidder who submits the lowest price.

METHOD AND RATE OF COMPENSATION: Vendor shall be compensated by the following method: Vendor shall be compensated by the following method: The Tollway is providing the vendor information in the table below for the purpose of determining a low bidder. Vendor shall bid on all items to be considered responsive.

Failure to bid on all items shall result in a disqualified bid. The estimated quantities of this contract shall be based on a period of three (3) years; prices shall remain firm for the term of the contract.

Line # Specifications and Requirements Quantity Unit Price Extension (Estimated

Quantity x Unit Price)

Equipment comparable to:

Getac V110 G6 - 11.6" - Core i5 10310U -vPro - 16GB RAM - 512 GB SSD Must include Windows 11 PRO

Must include 3-year “bumper to bumper” warranty

Must include 3-year accidental damage coverage

10 $ $

Equipment comparable to:

GETAC GAD2X4 (Cigarette Lighter Plug

Version) Input Connector Type:

Automobile cigarette lighter Required Voltage:

12 - 32 volt

10 $ $

Equipment comparable to:

GETAC GMHDX1

Stylus Type: Notebook carrying handle

10 $ $

Equipment comparable to:

GETAC GMPDX4

Description: GETAC digitizer pen

10 $ $

Total Bid $

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COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE: