22B0104B-1 REV.pdf

Provide A/C System at Room 113 and 115, Bldg 2053 eProject No. 1666474

TABLE OF CONTENTS PAGE 1

TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

01 11 00.00 33 SUMMARY OF WORK

01 14 00.00 33 WORK RESTRICTIONS

01 20 00.00 33 PRICE AND PAYMENT PROCEDURES

01 30 00.00 33 ADMINISTRATIVE REQUIREMENTS

01 31 23.13 33 ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT CONTRACT

MANAGEMENT SYSTEM

01 32 16.00 33 CONSTRUCTION PROGRESS SCHEDULES

01 33 00.00 33 SUBMITTAL PROCEDURES

01 35 26.00 33 GOVERNMENTAL SAFETY REQUIREMENTS

01 45 01.00 33 QUALITY CONTROL (QC) MINOR CONSTRUCTION

01 50 00.00 33 TEMPORARY FACILITIES AND CONTROLS

01 57 19.00 33 TEMPORARY ENVIRONMENTAL CONTROLS

01 57 19.01 33 SUPPLEMENTAL TEMPORARY ENVIRONMENTAL CONTROLS

01 58 00.00 33 PROJECT IDENTIFICATION

01 74 19.00 33 CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT

01 78 00.00 33 CLOSEOUT SUBMITTALS

01 78 23.00 33 OPERATION AND MAINTENANCE DATA

DIVISION 02 - EXISTING CONDITIONS

02 41 00.00 33 DEMOLITION

02 82 16.00 33 ENGINEERING CONTROL OF ASBESTOS CONTAINING MATERIALS

(FOR STATIONS LOCATED IN JAPAN)

02 83 00.00 33 LEAD REMEDIATION

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 21 16.00 33 INSULATION

DIVISION 09 – FINISHES

09 22 00.00 33 METAL SUPPORT ASSEMBLIES

09 51 00.00 33 ACOUSTICAL CEILINGS

09 90 00.00 33 PAINTS AND COATINGS

DIVISION 23 – HEATING, VENTILATION, AND AIR CONDITIONING

23 00 00.00 33 HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

23 03 00.00 33 BASIC MECHANICAL MATERIALS AND METHODS

23 07 00.00 33 THERMAL INSULATION FOR MECHANICAL SYSTEMS

23 31 13.00 33 METAL DUCTS

DIVISION 26 – ELECTRICAL

26 00 00.00 33 BASIC ELECTRICAL MATERIALS AND METHODS

26 11 16.00 33 CUBICLE TYPE UNIT SUBSTATIONS

26 20 00.00 33 INTERIOR DISTRIBUTION SYSTEM

26 51 00.00 33 INTERIOR LIGHTING

Provide A/C System at Room 113 and 115, Bldg eProject No. 1666474

SECTION 01 11 00.00 33 Page 1

SECTION 01 11 00.00 33

SUMMARY OF WORK

08/20

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following must be submitted in accordance with Section 01 33 00.00 33 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

Utility Outage Requests; G (CME)

Utility Connection Requests; G (CME)

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

The work includes providing A/C system including electrical system, and incidental related works, as described on plans and specifications. Related work is defined as temporary work and relevant work which is required to accomplish this project. This work does not include unforeseen site conditions.

1.2.1.1 Manage and dispose of Asbestos Containing Materials (ACM)

Existing material known to contain asbestos are existing as described in

Section 02 41 00.00 33 DEMOLITION. The Contractor must manage and dispose of the ACM in accordance with applicable codes, rules, and regulations, and

Section 02 82 16.00 33 ENGINEERING CONTROL OF ASBESTOS CONTAINING MATERIALS.

1.2.1.2 Manage and dispose of lead (Material Containing Lead/Paint with

Lead (MCL/PWL)), Cadmium and Chromium (VI)

Existing material known to contain lead (MCL/PWL), cadmium, chromium (VI) are existing as described in Section 02 41 00.00 33 DEMOLITION. The

Contractor must manage and dispose of the lead (MCL/PWL), cadmium, chromium

(VI) in accordance with applicable codes, rules, and regulations, and

Section 02 83 00.00 33 LEAD REMEDIATION.

1.2.2 Location

SECTION 01 11 00.00 33 Page 2

The work must be located at the U.S. FLEET ACTIVITIES, YOKOSUKA, JAPAN, approximately as indicated. The exact location will be shown by the

Contracting Officer.

1.3 CONTRACT DRAWINGS

The following drawings accompany this specification and are a part thereof.

Index of Contract Drawings:

NAVFAC DRAWING NO. TITLE

1725417 TITLE SHEET, GENERAL NOTES AND SYMBOLS

1725418 SCOPE OF WORK, INTERIOR FINISH SCHEDULE AND KEY

PLAN

1725419 FLOOR PLAN AND CEILING PLAN

1725420 SECTIONS

1725421 TYPICAL DETAILS

1725422 GENERAL DESCRIPTION OF WORK AND KEY PLAN

1725423 REMOVAL FLOOR PLAN FOR VENTILATION SYSTEM

1725424 FLOOR PALN FOR HVAC SYSTEM

1725425 SECTIONS AND ELEVATION

1725426 EQUIPMENT SCHEDULE AND DETAILS

1725427 GENERAL DESCRIPTION OF WORK, NOTES, ABBREVIATIONS,

LEGEND

1725428 FEEDER AND HVAC WIRING PLAN

1725429 LIGHTING WIRING PLAN

1725430 REMOVAL PANELBOARD SCHEDULE "P-2"

1725431 REMOVAL SEQUENCE CONTROL FOR "P-2"

1725432 PANELBOARD SCHEDULE "P-2"

1725433 SEQUENCE CONTROL FOR "P-2"

1.4 PROJECT SCHEDULE AND TIME CONSTRAINTS

1.4.1 Commencement, and Completion of Work

The Contractor must be required to complete the entire work, ready for use, not later than 180 calendar days, including the mailing period, after the date of Award. The mailing period includes the days for mailing of the

Notice of Award and the submission of the required bonds, Certificate of

Insurance, and pre-construction activities. The time for completion must include final clean-up of the premises.

1.5 OCCUPANCY OF PREMISES

Building(s) will be occupied during performance of work under this Contract.

Occupancy notifications will be posted in a prominent location in the work area.

Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.6 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

SECTION 01 11 00.00 33 Page 3

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

c. Unless otherwise specified or indicated, existing objects which interfere to accomplish new work must be removed temporarily and reinstall them upon completion of the work.

d. Do not make opening at structural element without approval from 1st grade licensed architect (“1 kyu Kenchiku-shi”) of Government.

1.7 ON-SITE PERMITS

1.7.1 Utility Outage Requests and Utility Connection Requests

Work must be scheduled to hold outages to a minimum. Restrictions to utility outage and/or Government operation are/is specified in section 01 14

00.00 33 WORK RESTRICTIONS.

Utility outages and connections required during the prosecution of work that affect existing systems must be arranged for at the convenience of the

Government.

Contracting Officer may permit utility outages at his/her discretion.

Requests for utility outages and connections must be made in writing to the

Contracting Officer at least 15 calendar days in advance of the time required. Each request must state the system involved, area involved, approximate duration of outage, and the nature of work involved.

1.7.2 Burning Permits

Burning of trash or rubbish is not permitted on project site.

1.8 CONCILIATION CLAUSE

a. Any disagreement arising under this contract which is not resolved by the parties to this contract may be submitted to the U.S.-Japan Joint

Committee for Conciliation in accordance with paragraph 10, Article

XVIII, of the Status of Forces Agreement under Article VI, of the

Treaty of Mutual Cooperation and Security between Japan and the

United States of America.

b. Recourse to the Joint Committee for Conciliation for resolving disputes is available in addition to the procedures set forth in the

Contract Disputes Act of 1978 and the Disputes Clause of this contract, 52.233-1. A request for conciliation by the Joint Committee, however, must not toll the time periods allowed under the Contract

Disputes Act for appealing a contracting officer’s final decision to either the Armed Services Board of Contract Appeals or U.S. Court of

Federal Claims.

SECTION 01 11 00.00 33 Page 4

c. Upon filing a request for conciliation with the Joint Committee, the

Contractor must immediately notify the Contracting Officer in writing of the request.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

3.1 EXISTING CONDITIONS

Before beginning any work, survey the site and examine the drawings and specifications to determine the extent of the work.

-- End of Section --

SECTION 01 14 00.00 33 Page 1

SECTION 01 14 00.00 33

WORK RESTRICTIONS

approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following

SD-01 Preconstruction Submittals:

List of Contact Personnel; G (CME)

Vehicle list; G (CME)

Employee List for Secured Area; G (CME)

1.2 SPECIAL SCHEDULING REQUIREMENTS

a. Permission to interrupt any Activity roads, and/or utility service must be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

b. The Government will perform normal operation at building/area where not scheduled to Contractor’s work during the entire construction period.

Conduct construction so as to cause the least possible interference with normal operations of the activity.

c. The Contractor must complete on-site work for each room as follows.

Working order of each room must be under the direction of the

Room : Completion Date:

114 30 calendar days

Other room 45 calendar days

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including access, safety, environment, fire, traffic and security regulations. Provide written "General

Authorization to Work on Base" to the Security Office. Keep within the limits of the work and avenues of ingress and egress. To minimize traffic

SECTION 01 14 00.00 33 Page 2 congestion, delivery of materials must be outside of peak traffic hours

(6:30 to 8:00 a.m. and 3:30 to 5:00 p.m.) unless otherwise approved by the

Contracting Officer. Ensure allowable maximum vehicle length to carry in elongated material via the Contracting officer. Wear safety gears (such as hard hats, high visibility vest) with the Contractor's name prominently displayed, in construction site and designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry.

The Contractor's equipment must be conspicuously marked for identification.

1.3.1.1 Force Protection

All vehicles, hand carried items, and persons are subject to searches upon entering and/or exiting U.S. Military installations and at any time while on the U.S. military installations. Random searches are conducted at all gates, during increased security or force protection conditions (FPCONs)

1.3.1.2 Subcontractors and Personnel Contacts

Within 15 days after the date of Award, submit a list of contact personnel of the Contractor and subcontractors including the names, job titles, addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.3.1.3 Vehicle List

Submit an original list of vehicles to be utilized at the work site with the following information for each vehicle:

a. Make

b. Year

c. Model

d. License number

e. Registered owner

f. Current BASE pass expiration date.

1.3.1.4 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installations under the cognizance of the Government except in designated smoking areas.

This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.3.2 Working Hours

The project site will be available during regular working hours established by the Contracting Officer, between 8:00 a.m. and 4:45 p.m., Monday through

Friday, excluding all U.S. legal holidays.

SECTION 01 14 00.00 33 Page 3

1.3.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

If the Contractor desires to carry on work outside regular hours, including

Saturdays, Sundays, and Government holidays, submit a written justification giving the benefit to the Government, specific dates, hours, location, type of work to be performed, contract number and project title for approval, and submit request outside regular hours 96 hours in advance of the date the work will start. During periods of darkness, light the different parts of the work in an approved manner. All work outside of regular hours is subject to approval by the Contracting Officer. All work outside of regular hours must be able to demonstrate a benefit to the Government. The

Contractor must attach a Safety Brief and the Activity Hazard Analysis (AHA) for work that will be done outside regular working hours. The Safety Brief will be signed by the employees performing the work and submitted to the

Government’s Representative.

1.3.4 Occupied and Existing Building

a. The Contractor must be working in an existing building which is occupied.

Do not enter the building without prior approval of the Contracting

Officer.

b. The existing buildings and their contents must be kept secure at all times. Provide temporary closures as required to maintain security as directed by the Contracting Officer.

c. Provide dust covers or protective enclosures to protect existing work that remains and Government material located in the construction area during the construction period.

d. Construction smell, such as paint, adhesive, asphalt, or chemicals, must be controlled to prevent emission to occupied area.

e. Do not interrupt occupant’s access to entrance during construction. The

Contractor must provide temporary covering, partition, watch man and other protections if necessary for secure occupant/resident safety and convenience. The Contractor must provide 15 days advance notice to the

Contracting Officer of scheduled work for each entrance.

1.3.5 Utility Cutovers and Interruptions

This project will not permit interruptions to any utility services and the

Government’s regular operations, except the following items and restriction items specified herein before;

a. The Government will allow to the Contractor the utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and

Government holidays. Conform to procedures required in the paragraph

"Work Outside Regular Hours."

b. Operation of Station Utilities: The Contractor must not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work, or permit such operation to the contractor. The Contractor must

SECTION 01 14 00.00 33 Page 4 notify the Contracting Officer giving reasonable advance notice when such operation is required.

1.3.6 Restrictions on Equipment

1.3.6.1 Restrictions on Radio Transmitter Equipment

Conform to the restrictions and procedures for the use of radio transmitting equipment, as directed. Do not use transmitters without prior approval.

1.3.6.2 Prohibition of Radiographic Operations on NAVFAC Projects

No radiographic operations including radiographical tests are allowed on

NAVFAC projects. This includes machine and equipment that produce ionizing radiation such as industrial x-ray machines, particle accelerators, electron microscopes, laboratory analytical devices, and all other equipment capable of producing ionizing radiation.

1.4 SECURITY REQUIREMENTS

Contract Clause "FAR 52.204-2, Security Requirements and Alternate II," "FAC

5252.236-9301, Special Working Conditions and Entry to Work Area," and the following apply:

1.4.1 Security area requirement

Bldg.2053 are secured areas. The Contractor must comply with the following security requirements.

1.4.2 Escort for Bldg.2053

For entrance to and work inside the Bldg.2053, the Government personnel will provide escort services. The Contractor will not be allowed to enter the

Bldg.2053 without escort service.

There is no limit to the number of people that one person may escort, but personnel requiring escorts must have an escort present at all times while on the Bldg.2053.

1.4.3 Areas Not Covered by Contract

Contractor personnel will not be permitted to enter buildings, spaces, and areas not covered by this contract except on prior approval of the department/office/shop having jurisdiction of the areas. Coordinate action with the Contracting officer to obtain such entry approval.

1.4.4 Access to Unclassified Information

Access to unclassified conversion, or repair technology and related technical information manuals, documents, drawings, plans, specifications, and other unclassified information is restricted to official need-to-know basis, designated by physical markings to show the appropriate control designations. Handle, control, and safeguard to prevent oral, visual, and documentary disclosure to the public, to foreign sources, and to personnel not having an official need-to-know. Return this information upon completion of contracted work, except when specific retention authorization is granted by the Contracting Officer's Security Representative.

SECTION 01 14 00.00 33 Page 5

1.4.5 Photographs

Unofficial photograph is prohibited in the secured areas. When operationally required, submit a written request containing specific justification and details to the Security Officer prior to release.

1.4.6 Employee List for Secured Area

A list of all employees to be engaged in the performance of work must be furnished to the Security Department.

SECTION 01 20 00.00 33 Page 1

SECTION 01 20 00.00 33

PRICE AND PAYMENT PROCEDURES

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only. The latest version of the publication at time of award must be used.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EP-1110-1-8 Construction Equipment Ownership and

Operating Expense Schedule, Vol 1-12

1.2 SUBMITTALS

approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following

Schedule of Prices; G (CME)

1.3 SCHEDULE OF PRICES

1.3.1 Data Required

Within 15 calendar days of notice of award, prepare and deliver to the

Contracting Officer a Schedule of Prices (construction contract) as directed by the Contracting Officer. Provide a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, unit prices, and extended prices. Costs must be summarized and totals provided for each construction category.

1.3.2 Schedule Instructions

Payments will not be made until the Schedule of Prices has been submitted to and accepted by the Contracting Officer. Identify the cost for site work, SECTION 01 20 00.00 33 Page 2 and include incidental work to the 1.5 m (5 ft) line. Identify costs for the building(s), and include work out to the 1.5 m (5 ft) line. Work out to the

1.5 m (5 ft) line must include construction encompassed within a theoretical line 1.5 m (5 ft) from the face of exterior walls and must include attendant construction, such as pad mounted HVAC cooling equipment, cooling towers, and transformers placed beyond the 1.5 m (5 ft) line.

1.4 CONTRACT MODIFICATIONS

In conjunction with the Contract Clause "DFARS 252.236-7000, Modification

Proposals-Price Breakdown," and where actual ownership and operating costs of construction equipment cannot be determined from Contractor accounting records, equipment use rates must be based upon the applicable provisions of the EP-1110-1-8.

1.5 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.5.1 Content of Invoice

Requests for payment will be processed in accordance with the Contract

Clause FAR 52.232-27 Prompt Payment for Construction Contracts and FAR

52.232-5 Payments Under Fixed-Price Construction Contracts. The requests for payment shall include the documents listed below.

a. The Contractor's invoice, on NAVFAC Form 7300/30 furnished by the

Government, showing in summary form, the basis for arriving at the amount of the invoice. Form 7300/30 shall include certification by

Contractor and Quality Control (QC) Manager.

b. The Estimate for Voucher/ Contract Performance Statement on NAVFAC Form

4330/54 furnished by the Government, showing in detail: the estimated cost, percentage of completion, and value of completed performance for each of the construction categories stated in this contract. Use NAVFAC

Form 43300/54 on NAVFAC contracts when a Monthly Estimate for Voucher is required.

c. Updated Project Schedule and reports required by the contract

d. Contractor Safety Self Evaluation Checklist

e. Other supporting documents as requested

f. Updated copy of submittal register.

g. Invoices not completed in accordance with contract requirements will be returned to the Contractor for correction of the deficiencies.

h. Monthly Work-hour report

i. Solid Waste Disposal Report

1.5.2 Submission of Invoices

Submit invoices in accordance with the Contract Clauses “DFARS 252.232-7003

Electronic Submission of Payment Requests and Receiving Reports” and “DFARS

252.232-7006 Wide Area Workflow Payment Instructions”. The documents listed in paragraph titled "Content of Invoice" above must be provided in their

SECTION 01 20 00.00 33 Page 3 entirety as an attachment in Wide Area Work Flow (WAWF) for each invoice submitted. The maximum size of each WAWF attachment is two megabytes, but there are no limits on the number of attachments. If a document cannot be attached in WAWF due to system or size restriction it must be provided as instructed by the Contracting Officer.

1.5.3 Invoice Frequency

Contractors must invoice monthly for all work completed in accordance with contract requirements during the preceding month. First/Final invoices should only be utilized when the job size is sufficiently small that multiple invoicing must be construed to conflict with paragraph 1.6, “PAYMENT TO THE CONTRACTOR”, or its subparagraphs

1.5.4 Final Invoice

a. A final invoice must be accompanied by the certification required by

DFARS 252.247.7023 TRANSPORTATION OF SUPPLIES BY SEA, and the

Contractor's Final Release. If the Contractor is incorporated, the Final

Release must contain the corporate seal. An officer of the corporation must sign and the corporate secretary must certify the Final Release.

b. For final invoices being submitted via WAWF or as instructed by the

Contracting Officer, the original Contractor's Final Release Form and required certification of Transportation of Supplies by Sea must be provided directly to the respective Contracting Officer prior to submission of the final invoice. Once receipt of the original Final

Release Form and required certification of Transportation of Supplies by

Sea has been confirmed by the Contracting Officer, the Contractor must then submit final invoice and attach a copy of the Final Release Form and required certification of Transportation of Supplies by Sea in WAWF or as instructed by the Contracting Officer.

c. Final invoices not accompanied by the Contractor's Final Release and required certification of Transportation of Supplies by Sea will be considered incomplete and will be returned to the Contractor.

1.6 PAYMENTS TO THE CONTRACTOR

Payments will be made on submission of itemized requests by the Contractor which comply with the requirements of this section, and will be subject to reduction for overpayments or increase for underpayments made on previous payments to the Contractor.

1.6.1 Obligation of Government Payments

The obligation of the Government to make payments required under the provisions of this contract will, at the discretion of the Contracting

Officer, be subject to reductions and suspensions permitted under the FAR and agency regulations including the following in accordance with FAR

32.503-6 Suspension or Reduction of Payments:

a. Reasonable deductions due to defects in material or workmanship;

b. Claims which the Government may have against the Contractor under or in connection with this contract;

SECTION 01 20 00.00 33 Page 4

c. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor; and

d. Failure to provide up to date record drawings not current as stated in

Contract Clause "NFAS 5252.236-9310, Record Drawings."

1.6.2 Payment for Onsite and Offsite Materials

Progress payments may be made to the contractor for materials delivered on the site, for materials stored off construction sites, or materials that are in transit to the construction sites under the following conditions:

a. FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts.

b. Materials delivered on the site but not installed, including completed preparatory work, and off-site materials to be considered for progress payment must be major high cost, long lead, special order, or specialty items, not susceptible to deterioration or physical damage in storage or in transit to the construction site. Examples of materials acceptable for payment consideration include, but are not limited to, structural steel, non-magnetic steel, non-magnetic aggregate, equipment, machinery, large pipe and fittings, precast/prestressed concrete products, plastic lumber (e.g., fender piles/curbs) and high-voltage electrical cable.

Materials not acceptable for payment include consumable materials such as nails, fasteners, conduits, gypsum board, glass, insulation, and wall coverings.

c. Materials to be considered for progress payment prior to installation must be specifically and separately identified in the Contractor's estimates of work submitted for the Contracting Officer's approval in accordance with Schedule of Prices requirement of this contract.

Requests for progress payment consideration for such items must be supported by documents establishing their value and that the title requirements of the clause at FAR 52.232-5 have been met.

d. Materials are adequately insured and protected from theft and exposure.

e. Provide a written consent from the surety company with each payment request for offsite materials.

f. Materials to be considered for progress payments prior to installation must be stored either in Hawaii, Guam, Puerto Rico, or the Continental

United States. Other locations are subject to written approval of the

SECTION 01 20 00.00 33 Page 5

SECTION 01 30 00.00 33 Page 1

SECTION 01 30 00.00 33

ADMINISTRATIVE REQUIREMENTS

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only. The latest version of the publication at time of award must be used.

Ministry of Land, Infrastructure, Transport and Tourism, GOVERNMENT

OF JAPAN (KOKUDO KOTSU-SHO)

Public Building Construction Photography Procedure (“Eizen Koji Shashin

Satsuei Yoryo”)

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 Safety and Health Requirements Manual approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following

Certificate of Insurance; G (Contract Specialist)

Progress and completion pictures;

Limited Authorization for Use of Hardcopy Data and Electronic Data; G

(CME)

1.3 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Provide monthly, and within one month of the completion of work, digital photographs, 1600x1200x24 bit true color minimum resolution in

JPEG file format showing the sequence and progress of work. Take a minimum of 20 digital photographs each week throughout the entire project in accordance with Public Building Construction Photography Procedure (“Eizen

Koji Shashin Satsuei Yoryo”), except specified herein. Submit with the monthly invoice two sets of digital photographs each set on a separate CD-R, SECTION 01 30 00.00 33 Page 2 cumulative of all photos to date. Indicate photographs demonstrating environmental procedures.

1.4 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 Liability, during the entire period of performance under this contract. Provide other insurance coverage as required by Japanese law.

1.5 FIRST TIER CONTRACTOR REQUIREMENTS FOR ASBESTOS CONTAINING MATERIALS

Accomplish all contract requirements of Section 02 82 16.00 33 ENGINEERING

CONTROL OF ASBESTOS CONTAINING MATERIALS assigned to the, Private Qualified

Person, directly with a first tier subcontractor.

1.6 SUPERVISION

1.6.1 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work. In addition, if a Quality Control (QC) representative is required on the contract, then that individual must also have fluent English communication skills.

1.6.2 Superintendent Qualifications

The project superintendent must have a minimum of 10 years experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

For routine projects where the superintendent is permitted to also serve as the Quality Control (QC) Manager as established in Section 01 45 00.00 33

QUALITY CONTROL, the superintendent must have qualifications in accordance with that section.

1.6.2.1 Duties

The project superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project.

The superintendent is required to attend NAVFAC Red Zone meetings, partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.6.3 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the

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SECTION 01 30 00.00 33 Page 3

Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.7 PERFORMANCE EVALUATION

Contractor’s performance will be evaluated using the contractor performance evaluation report entry system located on the website http://www.cpars.gov On-line training for Contractor’s personnel is available on the website.

Prior to commencement of work, the Contractor is required to provide the government with the name, phone number and e-mail address of the

“Contractor’s Representative” that will be responsible for receipt and review of draft performance evaluations prepared by the government. It is the Contractor’s responsibility to keep this contact information current.

After contractor performance evaluation is completed, it will be placed in the Federal Government’s Past Performance Information Retrieval System

(PPIRS) for use by source selection officials when considering contractors for award of new contracts.

1.8 INTERPRETER

The Contractor must furnish the service of an interpreter on the job. This interpreter must have strong knowledge of the English language in terms of writing, listening, speaking and reading skills. Interpreter's English skills must also be well suited to the construction industry. If at any time the Contracting Officer feels the Contractor's interpreter is unable to perform the duties required of him/her, the Contracting Officer will ask for his/her immediate replacement. When the QC manager or the project superintendent talks with the Government representative, on-site or off-site, they must be accompanied by their interpreter.

1.9 PRECONSTRUCTION MEETING

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule of prices or earned value report, shop drawings, and other submittals, scheduling programming, and prosecution of the work. Major subcontractors who will engage in the work must also attend.

1.10 FACILITY TURNOVER PLANNING MEETINGS (NAVFAC RED ZONE - NRZ)

Meet with the Government to identify strategies to ensure the project is carried to expeditious closure and turnover to the Client. Start the turnover process at the Pre-Construction Conference meeting with a discussion of the NAVFAC Red Zone (NRZ) process and convene at regularly scheduled NRZ Meetings. Include the following in the facility Turnover effort:

1.10.1 NRZ Checklist

a. Contracting Officer's Technical Representative (COTR) will provide the

Contractor a copy of the NRZ Checklist template prior to 75 percent completion.

http://www.cpars.gov/cparsmain.htm

SECTION 01 30 00.00 33 Page 4

b. Prior to 75 percent completion add/delete critical activities to the NRZ

Checklist template as necessary to match the project scope, and schedule critical activities and insert planned completion dates in the NRZ checklist for each critical activity. Present the NRZ Checklist to COTR and review during a regularly scheduled QC Meeting.

1.10.2 Meetings

a. Upon Government acceptance of the NRZ Checklist, the Project

Superintendent is required to lead regular NRZ Meetings beginning at approximately 75 percent project completion, or three to six months prior to Beneficial Occupancy Date (BOD), whichever comes first.

b. The Contracting Officer will determine the frequency of the meetings, which is expected to increase as the project completion draws nearer.

c. Using the NRZ Checklist as a Plan of Action and Milestones (POAM) and basis for discussion, review upcoming critical activities and strategies to ensure work is completed on time.

d. Coordinate with the COTR any upcoming activities that require Government involvement.

e. Maintain the NRZ Checklist by documenting the actual completion dates as work is completed and update the NRZ Checklist with revised planned completion dates as necessary to match progress. Distribute copies of the current NRZ Checklist to attendees at each NRZ Meeting.

1.11 PARTNERING

To most effectively accomplish this contract, the Government requires the formation of a cohesive partnership within the Project Team whose members are from the Government, the Contractor and their Subcontractors. Key personnel from the Supported Command, the End User (who will occupy the facility), NAVFAC (Echelon III and IV), the Navy and Marine Corps

Region/Installation, the Contractor and Subcontractors, and the Designer of

Record will be invited to participate in the Partnering process. The

Partnership will draw on the strength of each organization in an effort to achieve a project that is without any safety mishaps, conforms to the

Contract, and stays within budget and on schedule.

The Contracting Officer will provide Information on the Partnering Process and a list of key and optional personnel who should attend the Partnering meeting.

1.11.1 Informal Partnering

The Contracting Officer will organize the Partnering Sessions with key personnel of the project team, including Contractor personnel and Government personnel.

The Initial Partnering session should be a part of the Pre-Construction

Meeting. Partnering sessions will be held at a location agreed to by the

Contracting Officer and the Contractor (typically a conference room provided by the Contracting Officer or the Contractor). The Initial Informal

Partnering Session will be conducted and facilitated using electronic media

(a video and accompanying forms) provided by the Contracting Officer. The

SECTION 01 30 00.00 33 Page 5

Partners will determine the frequency of the follow-on sessions, at no more than 3 to six month intervals.

1.12 LIMITED AUTHORIZATION FOR USE OF HARDCOPY DATA AND ELECTRONIC DATA

The Contractor must sign the “Limited Authorization for Use of Hardcopy

Data” and/or the “Limited Authorization for Use of Electronic Data” attached end of this section, before the AUTOCAD files/request documents are released to the Contractor.

1.13 ELECTRONIC MAIL (E-MAIL) ADDRESS

Establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments in Microsoft, Adobe

Acrobat, and other similar formats. Within 10 days after contract award, the

Contractor must provide the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The

Contracting Officer may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc. Multiple email address will not be allowed.

It is the Contractor's responsibility to make timely distribution of all

Contracting Officer initiated e-mail with its own organization including field office(s). The Contractor must promptly notify the Contracting

Officer, in writing, of any changes to this email address.

SECTION 01 30 00.00 33 Attachment Page 1

CUI//FEDCON[when filled in]

NAVFAC Red Zone (NRZ) Checklist/POAM

The NRZ Checklist/POAM is a tool to track the status of critical activities required for BOD to help ensure their timely completion to prevent delays with the facility acceptance and turnover.

The critical activities are organized by section according to the responsible party (i.e. Contractor, Client, and NAVFAC)

Critical items missing from this list should be added as necessary to ensure the list is comprehensive. Likewise, unnecessary items should be deleted.

Any critical items left off the NRZ Checklist that are later identified after initial NRZ meeting is conducted should be added immediately so their progress can be tracked.

A copy of the NRZ Checklist/POAM must be maintained in the contract file.

Section 1

Contractor Responsibility Critical Activities

Point of

Contact

Sched

Comp

Date

Actual

Comp

Date

Notes

A. Required for Facility Delivery:

Final Electrical Connections

Final Water Connections

Final Gas Connections

Critical System Start-up:

System:

System:

DALT (duct leakage) Testing

TABS (air balancing) Testing

ACATS (controls) Testing

Electrical Systems Testing

Generator Testing

Superchlorination of potable water systems

Plumbing/backflow Testing

Elevator Testing

Boiler Testing

Crane Testing

Fire Alarm/Sprinkler Testing

Keying Plan Meeting

Deliver Lockset Cores

NMCI Connections/IT Systems Testing

IDS & SCIF Testing

Telecommunications Connections & Test

Final Commissioning

System Training of Government Personnel

System:

System:

Pre-Warranty Conference

Contractor’s Pre Final Punch List Complete

Pre Final Inspection

Punch List

Final Inspection

BOD/Use and Possession

SECTION 01 30 00.00 33 Attachment Page 2

Contractor Responsibility Critical Activities

Point of

Contact

Sched

Comp

Date

Actual

Comp

Date

Notes

B. Required for Contract Close-out:

Delivery of O&M Manuals

Delivery of Product Warranties

LEED Documentation

Energy & Sustainability Record Card

Site Restoration

Final Landscaping

Spare Parts, Extra Stock, Special Tools, etc

As-Built Drawings

Final Demobilization and Clean-up

Temp Construction Fence Removed

Project Close-out Meeting

Complete DD1354

Close-out Storm Water Permit

2nd Season TABS

Section 2

Client Responsibility Critical Activities

Point of

Contact

Sched

Comp

Date

Actual

Comp

Date

Notes

A. Required for Facility Delivery:

Keying Plan Meeting

Telecommunication install

Mod service contracts for

Phone/Utilities/ Custodial/Grounds

NMCI Installations or other networks

GFE status/delivery schedule (GFCI, GFGI)

Client provided equipment SELF installed

Client provided equipment KTR installed

Intrusion Detection Systems Test

Secure Network Installations

Attend Training

B. Required for Contract Close-out:

Planned User Move-in

Ribbon-cutting ceremony

SECTION 01 30 00.00 33 Attachment Page 3

Section 3

NAVFAC Responsibility Critical Activities

Point of

Contact

Sched

Comp

Date

Actual

Comp

Date

Notes

A. Required for Facility Delivery:

Coordinate Final Utility Connections

Generator Performance Verification

Transformer Performance Verification

DALT Verification

1st Season TABs Verification

ACATS Performance Verification

Elevator Certification

Crane Certification

Boiler Certification

Fire Alarm/Sprinkler Test

IDS & SCIF Test

Keying plan to contractor

Locket Cores installed

Training Coordinated/Scheduled with FMS

O&Ms to FMS

Client walk-thru Inspection

Pre-Final Inspection

Final Inspection

BOD/Use and Possession

B. Required for Contract Close-out:

BOD Letter to Contractor

Acceptance Letter to Client

DD 1354 Signed & turned over to RPAO

Closeout permits (e.g., NPDES)

Contractor Evaluations (CCASS) Complete

Finalize Outstanding Contract Mods

Process recycled/recovered materials report

BOD (A) entered into eContracts

Inform PM of BOD

Assist PM with AE Evaluation (ACASS)

Warranty documentation to FMS

As-Builts to FMS

2nd Season TABs Report Review

Annual Elevator Maintenance Complete

SECTION 01 30 00.00 33 Attachment Page 4

SECTION 01 30 00.00 33 Attachment Page 5

SECTION 01 31 23.13 33 Page 1

SECTION 01 31 23.13 33

ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT CONTRACT MANAGEMENT SYSTEM

01/22

1.1 CONTRACT ADMINISTRATION

Utilize the Naval Facilities Engineering Command's (NAVFAC's) Electronic

Construction and Facility Support Contract Management System (eCMS) for the transfer, sharing and management of electronic technical submittals and documents. The web-based eCMS is the designated means of transferring technical documents between the Contractor and the Government. Paper media or e-mail submission, including originals or copies, of the documents identified in Table 1 are not permitted, except where eCMS is unavailable, non-functional or specifically requested in addition to electronic submission. When specifically requested to provide documents outside of eCMS, upload all final project documentation (e.g. documents that are signed and/or adjudicated by the Government) mentioned in Table 1 into the subject eCMS document management folders that are associated with that document type. Include the identification number of the document, type of document;

the name/subject or title; and for daily reports the date (day of work) with format YYYY/MM/DD in the filename. For example for RFI’s

0011_RFI_Roof_Leaking.doc; For submittals

0032a_Submittals_Light_Fixture.pdf; For Daily Reports

0132_Daily_Report_20190504.xls. Contact the Contracting Officer's

Representative (COR) regarding availability of eCMS training and reference materials.

1.2 USER PRIVILEGES

The Contractor will be provided access to eCMS. All technical submittals and documents must be transmitted to the Government via the COR. Project roles and system roles will be established to control each user's menu, application, and software privileges, including the ability to create, edit, or delete objects.

1.3 SUBMITTALS

approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following

List of Contractor’s Personnel; G (CME)

1.4 SYSTEM REQUIREMENTS AND CONNECTIVITY

SECTION 01 31 23.13 33 Page 2

1.4.1 General

The eCMS requires a web-browser (platform-neutral) and Internet connection.

Obtain from an approved vendor an External Certification Authority (ECA), Primary Key Infrastructure (PKI) certificate, or other similar digital identification to support two-factor authentication and access to eCMS.

Provide and maintain computer hardware and software for the eCMS access throughout the duration of the contract for all Contractor-designated users.

Provide connectivity, speed, bandwidth, and access to the Internet to ensure adequate functionality. Neither upgrading of the Contractor's computer system nor delays associated from the usage of the eCMS will be justification or grounds for a time extension or cost adjustment to the

Contract.

1.4.2 Contractor Personnel List

Within 20 calendar days of contract award, provide to the Contracting

Officer a list of Contractor's personnel who will have the responsibility for the transfer, sharing and management of electronic technical submittals and documents and will require access to the eCMS. Project personnel roles to be filled in the eCMS include the Contractor's Superintendent, Quality

Control (QC) Manager, and Site Safety and Health Officer (SSHO). Personnel must be capable of electronic document management. Notify the COR immediately of any personnel changes to the project. The Contracting Officer reserves the right to perform a security check on all potential users.

Provide the following information:

First Name

Last Name

E-mail Address

Office Address

Project Role (e.g. Project Manager, QC Manager, Superintendent)

1.5 SECURITY CLASSIFICATION

In accordance with Department of Navy guidance, all military construction contract data are unclassified, unless specified otherwise by a properly designated Original Classification Authority (OCA) and in accordance with an established Security Classification Guide (SCG). Refer to the project's OCA when questions arise about the proper classification of information.

The eCMS must only be used for the transaction of unclassified information associated with construction projects. In conformance with the Freedom of

Information Act (FOIA), DoD INSTRUCTION 5200.48 CONTROLLED UNCLASSIFIED

INFORMATION (CUI), and DoD requirements, any unclassified project documentation uploaded into the eCMS must be designated either "U -

UNCLASSIFIED" (U) or "CUI - CONTROLLED UNCLASSIFIED INFORMATION"

(CUI).

1.6 ECMS UTILIZATION

Establish, maintain, and update data and documentation in the eCMS throughout the duration of the contract.

Personally Identifiable Information (PII) transmittal is not permitted in the eCMS.

SECTION 01 31 23.13 33 Page 3

1.6.1 Information Security Classification/Identification

The eCMS must be used for the transmittal of the following documents. This requirement supersedes conflicting requirements in other sections), however, submittal review times in Section 01 33 00.00 33 SUBMITTAL PROCEDURES remain applicable. Table 1 - Project Documentation Types provides the appropriate U and FOUO designations for various types of project documents. Construction documents requiring FOUO status must be marked accordingly. Apply the appropriate markings before any document is uploaded into eCMS. Markings are not required on U documents.

Table 1 also identifies which eCMS application is to be used in the transmittal of data (these are subject to change based on the latest software configuration). If a designated application is not functional within 4 hours of initial attempt, defer to the Submittal application and submit the required data as an uploaded portable document (e.g. PDF), word processor, spreadsheet, drawing, or other appropriate format. Hard copy or e-mail submission of these items is acceptable only if eCMS is documented to be not available or not functional or specifically requested in addition to electronic submission. After uploading documents to the Submittal application, transmit the submittals and attachments to the COR via the

Transmittal application. For Submittals, select the following:

Preparation by = Contractor personnel assigned to prepare the submittal

Approval by = Contracting Officer Representative (COR)

Returned by = Design Lead/Manager

Forwarded to = Contractor project manager

Table 1 - Project Documentation Types

SUBJECT/NAME DESIG REMARKS ECMS APPLICATION

As-Built Drawings U Locations of sensitive areas must be labeled as either "Controlled

Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site

Security Manager

Submittals and

Transmittals

Building

Information

Modeling (BIM)

U 1. Locations of sensitive areas must be labeled as either

"Controlled Area" or "Restricted

Area" and may be shown on unclassified documents with the approval from Site Security Manager

2. Design reviews will be performed in existing "Dr Checks"

Submittals and

Transmittals

Construction

Permits

U Refer to rules of the issuing activity, state or jurisdiction

Submittals and

Transmittals

SECTION 01 31 23.13 33 Page 4

Construction

Schedules

(Activities and

Milestones)

U After the schedule submittal is approved by the COR, import the schedule file into the scheduling application, and select "Approve" to establish a new schedule baseline

Submittals, Transmittals and

Scheduling App

Construction

Schedules (Cost-

Loaded)

CUI After the schedule submittal is approved by the COR, import the schedule file into the scheduling application, and select "Approve" to establish a new schedule baseline

Submittals, Transmittals and

Scheduling App

Construction

Schedules (3-Week

Lookahead)

U Import the schedule file into the scheduling application, and select

"Approve" to establish a new schedule baseline

Scheduling App

DD 1354 Transfer of

Real Property

U Submittals and

Transmittals

Daily Production

Reports

CUI Provide weather conditions, crew size, man-hours, equipment, and materials information

Daily Report

Daily Quality

Control (QC)

Reports

CUI Provide QC Phase, Definable

Features of Work

Identify visitors

Daily Report

Designs and

Specifications

U 1. Locations of sensitive areas…