229 60 02 Shoulder Disc and Drag October 2019.docx

Specification No. 229-60-02

Specification No. 229-60-02

Specifications and Questionnaire for a Shoulder Disc & Drag

State of Illinois Department of Transportation Bureau of Business Services

Specifications and Questionnaire for a Shoulder Disc & Drag

October 2019

This specification and questionnaire covers an attachment for tractors or motor graders in Department of Transportation maintenance operations. The Department of Transportation is specifying acceptable units by required accessories as outlined below.

Each bidder shall submit with their bid two sets of descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on other-than-specified equipment must submit with their bid written proof of the following:

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the questionnaire for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed With This Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

The following accessories and options shall be included with the basic unit:

The disk shall be easily attached to a category II tractor hitch or motor grader moldboard.

Complies: Yes |_| No |_| The attachment shall be an efficient tool to remove the berm from high shoulder or reclaim loose material. The disk shall function in sod, gravel or asphalt and leave a pulverized, level surface.

Complies: Yes |_| No |_| Twelve (12) to Sixteen (16) disk blades, 22” diameter and weigh 25 lbs. each.

The main shaft approximately 2”-3” in diameter and ±83” in length.

The shaft and blades shall be carried in a square box frame of 5” x 5” or larger stress proof high magnesium content steel. Frame shall include lifting eyes.

The shaft bearings shall be pillow block style with locking collars and radial load rating of 6,500 lbs.

Complies: Yes |_| No |_| The equipment operating weight for a tractor mount is a minimum of 1,378 lbs.

Hydraulic swing arm - Unit shall include all hydraulic cylinder(s), hoses and connections to operate with parent piece of equipment.

Finish:

All exterior surfaces normally painted or powder coated shall be manufacturer’s standard color.

General:

The vendor shall furnish the unit in first class operating condition with all lubrication completed and the unit ready for operation.

Complies: Yes |_| No |_| Two (2) copies of all operators’ manuals, parts lists, and warranty information shall be provided at time of delivery.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on CD/DVD or flash drive in lieu of paper.

One session of instruction and training by qualified factory and dealer personnel covering operation and maintenance of the unit shall be provided at each delivery location.

Complies: Yes |_| No |_| Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| Warranties, Coverage and Duration:

Full coverage warranty on all components for a minimum 12 months shall be provided. Attach a copy of your warranty with the bid.

Complies: Yes |_| No |_|

The vendor or manufacturer of the unit which is seriously considered for award shall, at the request of the State of Illinois, demonstrate this or similar equipment at a location chosen by the state and in the presence of authorized state personnel to prove out any features in question.

Does the unit proposed meet the above specifications? If No to any portion, explain:

Complies: Yes |_| No |_|

Bid Package:

If not quoting in BidBuy, bidders will need to send two copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature