227185-event.pdf

Awarded To: Creative Bus Sales Inc.

Award to Creative Bus Sales Inc, lowest bidder who is responsive and responsible.

Paratransit Upfit Bus w/ 10 Seated & 5 Wheelchair Positions The Dept of Administrative Service, Div of Fleet Operations is needing to purchase One Paratransit Upfit Bus, with ten seated passengers and five wheelchair positions, for the Dept of Veteran's Affair

Open 5/24/2017 3:00 PM MST Type Invitation for Bid Close 6/12/2017 3:00 PM MST Number NS17066

Currency US Dollar

Sealed Until 6/12/2017 3:00 PM MST

Contacts

Nikki Sanchez nsanchez@utah.gov

Phone +1 (801) 538-3342

Commodity Codes

Commodity Code Description

25100 Motor vehicles including passenger vehicles and truck tractors and motorized cycles and recreational vehicles and snow machines

42192 Patient transport products including wheelchairs and patient scooters and accessories

Description

Issuing Procurement Unit State of Utah Division of Purchasing

Conducting Procurement Unit Department of Administrative Services, Division of Fleet Operations

INVITATION FOR BIDS

Paratransit Upfit Bus, Ten Seated Passengers and Five Wheelchair Positions for the Dept of Veteran's Affairs

SOLICITATION #NS17066

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: One Paratransit Upfit

Bus, with Ten Seated Passengers and Five Wheelchair Positions for the Dept of Veteran's Affairs.

This contract will result in one contract award to the lowest cost responsive and responsible bidder.

Length of the ContractThe contract resulting from this IFB will be for a one time purchase.Background Fleet Operations leases vehicles to State agencies. This Paratransit Bus is to be used by a Veteran Affairs Nursing Home for the transportation of clients around the Utah valley. This vehicle is being built to specifications and is not an off-the-lot type of vehicle.

mailto:nsanchez@utah.gov

The pricing extremes can range anywhere from $50,000 to $200,000 depending on the options and size of vehicle.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and Department of Administrative Services, Division of

Fleet Operations is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is

Solicitation #NS17066. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the

State relating to this IFB.

Additional Information

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

We will not accept a bid that makes a statement similar to “meets the specifications of bid request”. Bidders must provide a bid that includes all specifications and drawings for their proposed vehicle.

The successful bidder will provide the State of Utah DAS-Fleet Operations with a paratransit upfit bus that meets the requirements listed in the specifications. They will ask questions during the bid process through the Question and Answer section in a timely manner if any item needs further explanation or if there is something missing that is required to outfit the requested item to make it safe and run properly and as expected.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer

Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.●

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Prerequisites Required to View Event Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments

Section.

5. The Scope of Work has been attached to this IFB. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality.

See Questions Section for uploading a Claim of Business Confidentiality form.

7. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids.

Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Terms and Conditions for Goods (Purchase Orders)

3. NS17066 Attachment B - Scope of Work

4. Attachment C- Drawing

Questions Required Questions

1. Acceptance of Prerequisites

1.1. Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

If yes, Bidder must provide a statement regarding its debarment or suspension.

1.2. Is Bidder an employee of the State of Utah?

If yes, then Offeror must submit an external employment form signed by Offerors manager at the State of Utah.

1.3. Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.4. Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.5. Does Bidder have an outstanding tax lien in the State of Utah? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.6. Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.7. The Attachment C – Drawing is exactly what items are needed in the bus. No additional items or adjustments to those items shown will be accepted unless it is required to meet safety standards.

Any such items must be introduced in the Question and Answer section in SciQuest for approval, prior to acceptance. If timely approved, through the Question and Answer section, items must also be listed in detail on bid.

Do you understand and comply with this mandatory requirement?

2. Vendor Information https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/227185-349604152confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1561825025&Signature=bTfUzpqEYp4m6ONL0j6X10GeoBA%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/227185-485662655termspogoods-1.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1561825025&Signature=hFFyfSJUuiq2BokzeMMDv8yRypU%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/227185-514290751NS17066%20Attachment%20B%20SOW%20Paratransit%20van%20%282%29.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1561825025&Signature=Y5NG6iujboC%2Bb42VSEPofuz5NzI%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/227185-513751021NS17066%20Attachment%20C-%20Drawing.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1561825025&Signature=nPWPgQJxdQR1z4o8khtucFhtjWU%3D

Questions Required Questions

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5. Please provide your firm's State of Utah Sales Tax ID Number.

If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6. Identify your firm's type of business.

Product Line Items Required Product Line Items

# Item Name, Description, Commodity Code Allow Alternates Qty. UOM Requested Delivery

P1 One Paratransit Upfit Bus 1 EA - Each

See Attachment B- Scope of Work for all Mandatory Requirements and Specifications.

See Attachment C for Drawing details.

Chassis specifications listed are for a Ford E-450 DWR cutaway chassis, 208” WB, 14,500 GVWR, 6.8L V-10 Gas Engine (will accept this or any alternate chassis meeting specifications and that can accept the upfitting requirements).

This vehicle is being built to specifications and is not an off-the-lot type of vehicle.

Pricing must include all items needed to meet the attached specifications, including any labor charges and lead-time from receipt of purchase order to when the vehicle will be delivered.

Delivery must be included in price quoted.

29 June 2017