224019 OMD Seismic Retrofit BID SET PM 080924.pdf

OMD OWEN SUMMERS READINESS CENTER

SEISMIC UPGRADE

1776 Militia Way Salem, Oregon 97301

PROJECT MANUAL

Bid Set

Project Number: 224019 August 9, 2024

Oregon Military Department 1776 Militia Way

Salem, Oregon 97309

720 NW Davis Suite 300 Portland, Oregon 97209

503.221.1121 503.221.2077

OMD Owens Summers Readiness Center Seismic Upgrade Table of Contents: 00 0110 August 9, 2024 Page 1

LRS Architects, Inc.

DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS

INTRODUCTORY INFORMATION

00 0110 Table of Contents

AVAILABLE INFORMATION

00 3132 Geotechnical Data

Geotechnical Report

DIVISION 01 GENERAL REQUIREMENTS

01 1100 Summary of Work

01 2500 Substitution Procedures

Substitution Form

01 2600 Contract Modification Procedures

01 2900 Payment Procedures

01 3100 Project Management and Coordination

01 3300 Submittal Procedures

01 3516 Alteration Project Procedures

01 3573 Delegated Design Procedures

01 4200 Definitions and Reference Standards

01 4500 Quality Control

01 5000 Temporary Facilities and Controls

01 6000 Product Requirements

01 7329 Cutting and Patching

01 7400 Cleaning

01 7410 Construction Waste Management

01 7700 Closeout Procedures

DIVISION 02 EXISTING CONDITIONS

02 4100 Demolition

DIVISION 03 CONCRETE

03 3100 Cast-In-Place Concrete Accessories

DIVISION 04 MASONRY

04 2200 Unit Masonry

DIVISION 05 METALS

05 5000 Metal Fabrications

05 5100 Metal Stairs

DIVISION 06 WOOD, PLASTICS, AND COMPOSITES

06 2100 Finish Carpentry

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DIVISION 07 THERMAL AND MOISTURE PROTECTION

07 1416 Cold Fluid-Applied Waterproofing

07 2100 Thermal Insulation

07 4110 Metal Roof and Wall Panels

07 6200 Sheet Metal Flashing and Trim

07 6500 Self-Adhered Membrane Flashing

07 8400 Firestopping

07 9200 Joint Sealants

DIVISION 08 DOORS AND WINDOWS

08 1113 Hollow Metal Doors and Frames

08 1416 Wood Doors

08 3100 Access Doors and Panels

08 7100 Door Hardware

08 8000 Glazing

08 9513 Soffit Vents

DIVISION 09 FINISHES

09 2116 Gypsum Board Assemblies

09 3100 Tiling

09 5100 Acoustical Ceilings

09 6500 Resilient Flooring

09 6813 Tile Carpeting

09 9113 Exterior Painting

09 9123 Interior Painting

09 9600 High-Performance Coatings

DIVISION 10 SPECIALTIES

10 2113 Metal Toilet Compartments

10 2613 Corner Guards

10 2813 Toilet Accessories

10 4400 Fire Protection Specialties

DIVISION 12 FURNISHINGS

12 3600 Countertops

DIVISION 32 EXTERIOR IMPROVEMENTS

32 1313 Concrete Paving

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DELEGATED DESIGN SCOPE

DIVISION 21 FIRE SUPPRESSION

DIVISION 22 PLUMBING

DIVISION 23 HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

DIVISION 26 ELECTRICAL

END OF TABLE OF CONTENTS

OMD Owen Summers Readiness Center Geotechnical Data 00 3132

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PART 1 GENERAL

1.1. GEOTECHNICAL DATA

A. A copy of a geotechnical report, with respect to the building site is included herewith and is titled as follows:

1. " Geotechnical Engineering Design Report -Owen Summers Building Seismic Retrofit" dated July 31, 2024, and prepared by Central Geotechnical Services.

B. This report identifies properties of below grade conditions and recommendations for the design of foundation systems, but is not a warranty of subsurface conditions.

C. The recommendations described shall not be construed as a requirement of this Contract, unless specifically referenced in the Contract Documents. This document and its attachments are not part of the Contract Documents.

D. This report, by its nature, cannot reveal all conditions that exist on the site. Should subsurface conditions be found to vary substantially from this report, changes in the design and construction of foundations will be made, with resulting credits or expenditures to the Contract

Sum accruing to the Owner.

PART 2 PRODUCTS (NOT APPLICABLE)

PART 3 EXECUTION (NOT APPLICABLE)

END OF DOCUMENT

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Summary of Work 01 1100

1.1. SUMMARY

A. Section Includes:

1. Project Information.

2. Contract Description.

3. Work Covered by Contract Documents.

4. Work of Other Contracts.

5. Owner furnished products installed by Contractor.

6. Use of premises.

7. Work restrictions.

8. Specification formats and conventions.

1.2. PROJECT INFORMATION

A. Project Identification: OMD Owen Summers Readiness Center - Seismic Upgrade

1. Project Location: 1776 Militia Way, Salem, Oregon 97301

B. Owner: Oregon Military Department

1. Address: 776 Militia Way, Salem, Oregon 97301

2. Contact Person: Scott Mansfield.

C. Architect: LRS Architects, Inc., 720 NW Davis, Suite 300, Portland, Oregon 97209.

D. Contractor: To be determined.

E. Construction Management Software Program: Construction Management Software Program may be administered by the Contractor will be used for purposes of managing communication and documents during the construction stage.

1. See Section 01 3100, “Project Management and Coordination” for requirements for establishing, administering and using the Construction Management Software Program.

1.3. CONTRACT DESCRIPTION

A. Contract Type: A single prime contract as described in the Owner-Contractor Agreement.

1.4. WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of the Contract consists of a voluntary seismic upgrade to an existing Oregon

National Guard Headquarters and Armory. Work includes maintenance of the exterior soffits, August 9, 2024 fixing a portion of the roof overframing to mitigate water intrusion and leaking, and architectural finishes associated with the seismic upgrades.

B. The Work of the Contract includes new construction as indicated in the Drawings and as specified in this Project Manual, including Modifications incorporated into the Contract

Documents.

1. Existing building consists of a two story, Type II-B construction, tilt-up concrete building, A-2, A-3, B, H-1, S-1 and S-2 Occupancies, with fire sprinklers.

1.5. WORK UNDER OTHER CONTRACTS

A. Concurrent Work:

1. Owner has or will award separate contract(s) for the following construction operations at

Project site. Those operations will be conducted simultaneously with work under this

Contract:

a. Equipment identified as OFOI.

b. Furniture.

c. Telecommunication system.

d. Security system.

2. Products furnished by Owner and installed by Owner are identified as OFOI (Owner

Furnished, Owner Installed).

3. Cooperate fully with separate contractors so that work under other contracts may be carried out smoothly, without interfering with or delaying work of this Contract.

4. Provide access to site and coordinate work according to the General Conditions of the

Contract.

B. If Work of other contractors in any way interferes with the Contractor's Work, notify party sufficiently in advance to give reasonable time to make necessary adjustments.

C. If the Contractor's Work in any way interferes with the work of other contractors, notify other party and Owner as soon as possible and modify schedule to accommodate the other party's work, or make other arrangements to accommodate other contractors work as agreed to by

Owner.

D. Contractor recognizes that Owner is entitled, under the Contract Documents, to perform Work on site during the course of Contractor's performance, whether by Owner's forces, consultants, or separate contractors.

1.6. OWNER FURNISHED PRODUCTS INSTALLED BY CONTRACTOR

A. Products furnished by Owner for installation by Contractor are identified as OFCI (Owner

Furnished, Contractor Installed), and include the following:

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1. Equipment, identified as OFCI.

B. Work of this Contract includes providing support systems to receive Owner’s equipment, and mechanical and electrical connections.

C. Owner Responsibilities:

1. To arrange for and deliver necessary shop drawings, product data, and samples to

Contractor.

2. To arrange and pay for delivery of Owner furnished items according to Contractor’s

Construction Schedule.

3. To inspect delivered products for damage and arrange for replacement of Owner furnished items found to be damaged, defective, or missing.

4. To arrange for manufacturer’s field services and delivery of manufacturer’s warranty to

Contractor.

5. To furnish Contractor the earliest possible delivery dates for OFCI products.

D. Contractor Responsibilities:

1. To designate delivery dates of OFCI products in the Contractor’s Construction Schedule, using Owner furnished earliest possible delivery dates for OFCI products.

2. To review shop drawings, product data, and samples and return them to Architect noting discrepancies or problems anticipated in use of product.

3. To be responsible for receiving, unloading, and handling Owner furnished items at the site.

4. To be responsible for protecting Owner furnished items from damage, including damage from exposure to the elements, and to repair or replace items damaged as result of

Contractor’s operations.

5. To install and otherwise incorporate Owner furnished items into the Work.

1.7. USE OF PREMISES

A. General: Contractor shall confine construction operations, including storage of materials and equipment, to within the staging area established by the Owner.

1. Contractor’s use of area established for construction operations is limited only by Owner’s right to perform work or to retain other Contractors for portions of Project.

2. Use of Owner's property outside staging area will not be permitted except under unusual circumstances for limited periods of time as approved by Owner.

B. Maintain clear access to project at all times for emergency vehicles, delivery of materials, and

Owner and Owner’s employees access.

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C. Contractor shall make arrangements with city and county agencies for use of public property for construction purposes and pay all fees required for such use.

D. Contractor is responsible for necessary cleaning and repair of adjacent streets resulting from

Contractor's operations.

E. Use of Existing Building:

1. Maintain existing building in a weather tight condition throughout the construction period.

2. Allow for Owner occupancy and use by the public.

a. Cooperate with Owner to minimize conflict, and to facilitate Owner’s operations.

b. Schedule Work to accommodate this requirement.

3. Repair damage caused by construction operations.

4. Take all precautions necessary to protect the building and its occupants during the construction period.

1.8. WORK RESTRICTIONS

A. On Site Work Hours: Work shall be generally performed inside the existing building during normal business working hours of 8 AM to 5 PM, Monday through Friday, except as otherwise indicated.

1. Weekend Hours: To be determined by OMD.

2. Early Morning Hours: To be determined by OMD and Authorities Having Jurisdiction

(AHJ).

3. Hours for Utility Shutdowns: To be determined by OMD and Authorities Having

Jurisdiction (AHJ).

B. Existing Utility Interruptions: do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Owner’s written permission.

C. Noise, vibration, and odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruptions to Owner occupancy with Owner.

1. Notify Owner not less than 2 working days in advance of proposed disruptive operations.

2. Do not proceed with disruptive operations without Owner’s written permission.

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1.9. SPECIFICATION FORMAT AND CONVENTIONS

A. Specification Format: Specifications are organized into Divisions and Sections using the 50

Division format and The Construction Specifications Institute’s (CSI) “MasterFormat” 2018

Edition, or later, numbering system.

1. Division 01 - General Requirements: Sections in this Division govern the execution of

Work of all Specifications Sections.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations, as follows:

1. Abbreviated Language:

a. Language used in the Specifications and other Contract Documents is abbreviated.

b. Words and meanings shall be interpreted as appropriate.

c. Words implied, but not stated, shall be inferred as the sense requires.

d. Singular words shall be interpreted as plural, and plural words as singular, where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

a. Requirements expressed in the imperative mood are to be performed by Contractor.

b. Subjective or indicative language may be used for clarity to describe responsibilities that must be fulfilled indirectly by the Contractor, or by others when so noted.

c. The words “shall,” “shall be,” or “shall comply with,” depending on the context, are implied where a colon (:) is used within a sentence or phrase.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION

July 17, 2024

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Substitution Procedures 01 2500

A. This Section includes procedures for the following:

1. Contractor’s responsibilities concerning substitutions.

2. Substitution requirements during the bidding/negotiating period.

3. Substitutions requested after award of Contract.

4. Substitutions not permitted.

B. Related Sections:

1. Section 01 4200: Definitions and Reference Standards, for applicability of industry standards to products specified.

2. Section 01 6000: Product Requirements, for requirements governing Contractor’s selection of products and product options.

1.2. DEFINITIONS

A. Substitutions: Contractor proposals for changes in products, materials, equipment, and methods of construction required by the Contract Documents made during bidding/negotiating and after award of Contract are considered to be requests for substitution.

1. The following are not considered to be requests for substitution:

a. Revisions to the Contract Documents requested by Owner or Architect.

b. Specified options of products and construction methods included in the Contract

c. Contractor’s determination of and compliance with regulations and orders issued by governing authorities.

B. Substitutions accepted during the bidding/negotiating period are accepted by Addendum prior to award of Contract, and thereafter are included in the Contract Documents.

C. Substitution requests that affect cost and/or time accepted after award of contract are accepted only by Change Order, and thereafter are included in the Contract Documents.

1.3. CONTRACTOR’S RESPONSIBILITIES

A. Contractor’s responsibilities for substitution requests made during the bidding/negotiation period after award of Contract are as follows:

1. Fully investigate proposed substitution and determine to be equal or superior in all respects to specified product.

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2. Verify substitutions don’t affect dimensions and functional clearances.

3. If applicable, confirm maintenance service and source of replacement parts is available locally or readily obtainable for proposed substitution.

4. Make changes in, and coordinate, the Work as may be required to incorporate and install accepted substitutions.

5. Any changes to building design, including engineering design, detailing, and construction costs caused by proposed substitution to be paid by Contractor.

6. Confirm substitution will have no adverse effect on other trades, construction schedule, or specified warranty.

7. Waive all claims for additional costs that subsequently become apparent which are related to substitutions.

1.4. SUBSTITUTION SUBMITTAL PROCEDURES

A. Acceptability of different materials or products shall be determined by methods set forth in this

Section.

B. Architect will be sole judge of acceptability of any proposed substitution, and the Owner’s acceptance or denial of any substitution will be final.

PART 2 PRODUCTS

2.1. SUBSTITUTION REQUIREMENTS DURING THE BIDDING/NEGOTIATING PERIOD

A. Submit request for approval of a substitution on LRS Architect, Inc. Substitution Request Form;

Copy included at the end of this Section.

B. All substitution requests must be received in the Architect’s office no less than 10 working days prior to established Bid Date, unless otherwise stipulated in the bidding/negotiating instructions.

2.2. SUBSTITUTIONS REQUESTED AFTER AWARD OF CONTRACT

A. Substitutions will normally not be considered after award of Contract, except due to unforeseen circumstances.

B. Architect will receive and consider Contractor’s request for substitution after award of Contract when one or more of the following conditions are satisfied, as determined by the Architect. If the following conditions are not met, Architect will return the requests without action except to record noncompliance with these requirements.

1. The specified product cannot be provided within the Contract time.

a. Architect will not consider the request if the product cannot be provided as a result of failure to pursue the Work promptly or coordinate activities properly.

2. The specified product cannot receive necessary approval by a governing authority, and the requested substitution can be approved.

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3. The specified product cannot be coordinated with other materials and the Contractor certifies that the proposed substitution can be coordinated.

4. The specified product cannot provide the required warranty and the Contractor certifies that the proposed substitution provides the warranty.

5. The requested substitution offers the Owner a substantial advantage in cost, time, or other considerations after deducting additional Owner’s cost of compensation to the Architect for redesign and evaluation services, increased cost of other construction, and similar considerations.

C. Submit request for approval of a substitution on LRS Architects, Inc. Substitution Request

Form; Copy included at the end of this Section.

D. Contractor’s submittal and Architect’s acceptance of Shop Drawings, Product Data, or Samples for construction activities not complying with the Contract Documents do not constitute an acceptable or valid request for substitution, nor do they constitute approval.

2.3. SUBSTITUTIONS NOT PERMITTED

A. Substitutions indicated or implied on submitted Shop Drawings or Product Data without first requesting approval in accordance with requirements of this Section.

B. Where manufacturers, products, or systems listed in the Specifications are not followed with “or approved” or “Substitutions: Provide in accordance with requirements of Section 01 2500,” it is intended that substitutions are not permitted.

SUBSTITUTION REQUEST LRS Architects, Inc.

TO:

PROJECT:

SPECIFIED ITEM:

Section Page Paragraph Description

PROPOSED SUBSTITUTION:

Attached data includes product description, specifications, drawings, photographs, performance and test data adequate for evaluation of request including identifying applicable data portions.

Attached data also includes description of changes to Contract Documents and proposed substitution required for its proper installation.

Undersigned certifies following items, unless modified by attachments, are correct:

1. Proposed substitution does not affect dimensions shown on drawings.

2. Undersigned pays for changes to building design, including engineering design, detailing, and construction costs caused by proposed substitution.

3. Proposed substitution has no adverse effect on other trades, construction schedule, or specified warranty requirements.

4. Maintenance and service parts available locally or readily obtainable for proposed substitution.

Undersigned further certifies function, appearance, and quality of proposed substitution are equivalent or superior to specified item.

Undersigned agrees, if this page is reproduced, terms and conditions for substitutions found in

Bidding Documents apply to this proposed substitution.

Submitted by:

Name (printed or typed) General Contractor (if after award of Contract)

Signature For use by LRS

Firm Name Approved Approved as Noted Not Approved Received Too Late Address By City, State, Zip Date Remarks Date

Telephone Fax

2007 Edition

If After Award of Contract:

Reason for Substitution Request: _______________________________________________________________

List of Attachments:

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Contract Modification Procedures 01 2600

A. This Section specifies administrative and procedural requirements for handling and processing the following Contract modifications:

1. Requests for Interpretation.

2. Architect’s Supplemental Instructions.

3. Proposal Requests.

4. Construction Change Directives.

5. Change Orders.

B. Related Documents and Sections:

1. OMD Contracting Documents and General Conditions.

2. Section 01 2500: Substitution Procedures, for administrative procedures for handling request for substitutions made after Contract award.

3. Section 01 7700: Closeout Procedures, for requirements for inclusion of contract modifications in record documents.

1.2. RESPONSIBLE PARTIES

A. Immediately following Contract execution, Owner and Contractor to identify each person who is responsible for executing Change Orders and other modifications to the Contract.

1.3. DEFINITIONS

A. Request for Interpretation (RFI):

1. Written request submitted by Contractor or Owner to Architect on standard form requesting interpretation of Contract documents.

2. An RFI shall only be used as a vehicle for confirming or verifying an issue through an interpretation of the Contract Documents; responses that result in change to Contract

Documents and adjustment to Contract Sum and/or Contract Time must be documented in a Change Order.

B. Architect’s Supplemental Instructions (ASI):

1. Architect’s written order of instruction to Contractor, signed by Architect, that authorizes minor changes in Work that do not change Contract Sum or Contract Time.

C. Proposal Request (PR) / Change Order Request (COR):

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1. Proposal Request (Initiated by Architect): Written request by Architect to Contractor, as directed by Owner, to quote change to Contract Sum and/or Contract Time for proposed change to Contract Documents.

2. Change Order Request (initiated by Contractor): Written request by Contractor to Architect and Owner proposing change to Contract Documents accompanied with quotation for change to Contract Sum and/or Contract Time.

D. Construction Change Directive (CCD):

1. Written order prepared by Architect, signed by Owner and Architect, directing Contractor to proceed with change to Contract Documents which affect Contract Sum and/or Contract

Time, for subsequent inclusion in a Change Order after change to Contract Sum and/or

Contract Time has been determined.

E. Change Order (CO):

1. Prepared by Contractor and signed by Owner, Contractor, and Architect stating their agreement to a change to Contract Documents and adjustment to Contract Sum and/or

Contract Time.

1.4. REQUEST FOR INTERPRETATION (RFI):

A. Submit RFIs numbered in sequential order, reviewed by Contractor with respect to Construction

Documents, with the following information:

1. Project name and address.

2. Architects name.

3. Contractors name.

4. Date of RFI.

5. Drawing and/or Specification reference.

6. Signature of Contractor’s reviewer.

7. Indicate “URGENT” on RFIs that may cause impact to the project schedule.

B. Architect will receive RFIs only from the Contractor or Owner; Architect will not accept RFIs directly from subcontractors, suppliers, or other entities.

C. Architect will receive only legible, properly prepared RFIs.

1. Illegibly written RFIs, or RFIs with incomplete information, will be returned promptly without action.

2. Architect will review RFIs with respect to Contract Documents and return response within

7 calendar days.

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a. RFIs marked “URGENT” will take precedence, in order received, over outstanding

RFIs and be answered by Architect as soon as possible.

D. Contractor, in being fully familiar with Construction Documents, shall not be relieved of responsibility to coordinate the Work to prevent adverse impact to Project schedule when submitting RFIs to Architect for interpretation of Contract Documents.

1.5. ARCHITECT’S SUPPLEMENTAL INSTRUCTIONS (ASI)

A. Architect’s Supplemental Instructions may include supplementary or revised Drawings and/or

Specifications to describe minor changes to Contract Documents.

1. Proceeding with the Work as indicated in the ASI, indicates acknowledgment that there will be no adjustment in the Contract Sum or Contract Time.

2. If the Contractor believes a change in Contract Sum or Contract Time is required, the

Contractor shall notify the Architect and Owner, prior to proceeding with the stated Work.

3. If there is an adjustment in Contract Sum or Contract Time, then a Change Order Request and approval shall be completed in order to proceed with the change.

B. Architect’s Supplemental Instructions will be executed on AIA Form G710, or other similar form designated by Architect.

1.6. PROPOSAL REQUEST (PR)

A. Proposal Request Initiated by Architect:

1. Proposal Request is a request for information only, and is not an instruction or authorization to execute the change, or an order to stop Work in progress.

2. Proposal Request may include supplementary or revised Drawings and/or Specifications to describe a proposed change to Contract Documents.

3. Contractor shall submit cost and/or time quotations to Architect within 10 working days following receipt of Proposal Request.

B. Change Order Request Initiated by Contractor:

1. Change Order Request is for a change in the Work accompanied by a detailed quotation of impact on Contract Sum and/or Contract Time.

2. Change Order Request is a request for information and review only, and does not authorize the Contractor to execute the change or stop Work in progress without the

Architect’s and Owner’s authorization.

3. Contractor initiated Change Order Requests may take the form of a “Claim”, where

Contractor finds it necessary for proper execution of the Work, to propose a change in the

Work that is not shown or indicated in Contract Documents, and may affect Contract Sum and/or Contract Time, which for which no Proposal Request or Construction Change

Authorization has been issued by the Architect.

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a. Contractor’s determination that Architect’s response to an RFI that affects Contract

Sum and/or Contract Time may be addressed in a Proposal Request.

4. Architect and Owner shall respond to Contractor initiated proposals within 10 working days following receipt of Change Order Request.

1.7. CONSTRUCTION CHANGE DIRECTIVE (CCD)

A. A Construction Change Directive is issued in lieu of a Proposal Request when time is of the essence and change to Contract Sum and/or Contract Time cannot be determined prior to start of the work.

B. A Construction Change Directive is executed on AIA Form G714 or other similar form approved by Owner and Architect, and may include supplementary or revised Drawings and/or

Specifications to describe change to the Contract Documents.

C. Both Owner and Architect will sign and date a Construction Change Directive that directs the

Contractor to proceed with change to the Contract Documents prior to determination of cost and/or time.

D. Contractor shall submit to Architect itemized change to Contract Sum and/or Contract Time within 10 working days when possible, and no more than 30 calendar days, except for the following conditions:

1. Unit prices have been agreed upon and quantities cannot be determined until work described in the CCD has been completed.

2. Owner has agreed that Contract Sum and/or Contract Time of can be determined at completion of work described in the CCD.

3. When Owner, Architect, and Contractor concur on change to Contract Sum and/or

Contract Time, as described in the General Conditions for “Construction Change

Directives,” the change to Contract Sum and/or Contract Time will be included in a

Change Order.

1.8. CHANGE ORDERS

A. Contractor will prepare each Change Order utilizing AIA Document G701, or other similar form acceptable to Owner.

B. Changes to Project Contract Sum and/or Contract Time listed or indicated in Change Orders shall include or be determined by methods described in the General Conditions, and as follows:

1. Proposal Request/Change Order Request approved for change to Contract Documents by Owner and Architect that have not been converted to a Construction Change Directive.

2. Construction Change Directives where Owner, Architect, and Contractor have agreed to change in Project Contract Sum and/or Contract Time.

3. Changes to Project Contract Sum and/or Contract Time that have not been documented by Proposal Request, Change Order Request or Construction Change Directive, but have

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1.9. DOCUMENTATION FOR CONTRACT MODIFICATIONS

A. Cost and Time Quotations: Support quotation for changes in the Work with sufficient substantiating data to allow Architect to evaluate quotation, to include the following:

1. Labor expended in hours and unit cost.

2. Equipment cost.

3. Products, with quantities used and unit cost, including purchase source.

4. Taxes, Insurance, and Bonds.

5. Credit for deleted work where applicable with same documentation as required for cost increases for additional work.

6. Overhead and profit, determined after credits have been deducted from additions.

7. Justification for change in Contract Time.

B. Document requests for Product substitutions according to requirements of Section 01 2500.

1.10. CORRELATING CHANGE ORDERS WITH OTHER REQUIREMENTS

A. Revise Schedule of Values and Applications for Payment to record each Change Order as separate item of work with adjustment to Contract Sum and Contract Time as described in

Section 01 2900, “Payment Procedures.”

B. Revise Construction Schedule to reflect each change in Contract Time.

C. Revise Subschedules to show changes for other items of work affected by modifications to

Contract Documents.

D. Record modifications in Record Documents.

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Payment Procedures 01 2900

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

1. Section 01 2600: Contract Modification Procedures, for administrative procedures for handling changes to the Contract.

1.2. SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of the

Contractor’s Construction Schedule.

1. Coordinate line items in the Schedule of Values with other required administrative schedules and forms, including:

a. Application for Payment forms with Continuation Sheets.

b. List of Subcontractors, principal suppliers, and fabricators.

c. Submittals Schedule.

d. Items required to be indicated as separate activities in Contractor’s Construction

Schedule.

2. Submit the Schedule of Values to Architect at earliest possible date but no later than 7 days before date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one-line item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location.

b. Name of the Architect.

c. Architect’s project number.

d. Contractor’s name and address.

e. Date of submittal.

2. Arrange Schedule of Values consistent with format of AIA Document G703.

a. Electronic media printout including equivalent information will be considered in lieu of standard form specified.

b. Forms filled out by hand will not be accepted.

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Payment Procedures 01 2900

3. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value.

1) Percentage of Contract Sum to nearest one-hundredth percent, adjusted to total

100 percent.

4. Provide a breakdown of the Contract Sum in sufficient detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project

Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate.

5. Round amounts to nearest whole dollar; the total to equal the Contract Sum.

6. Provide a separate line item for each part of the Work where Applications for Payment may include materials or equipment, purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. Include evidence of insurance or bonded warehousing for items stored off-site.

7. Each item in the Schedule of Values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items or distributed as general overhead expense, at Contractor’s option.

8. Update and resubmit the Schedule of Values before the next Application for Payment when Change Orders or Construction Change Directives result in a change in the Contract

Sum.

1.3. APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. The initial Application for Payment, the Application for Payment at time of Substantial

Completion, and the final Application for Payment involve additional requirements.

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Payment Procedures 01 2900

B. Payment Application Times: The date for each progress payment date is as agreed to by the

Owner and the Contractor. The period of construction Work covered by each Application for

Payment is the period indicated in that Agreement.

C. Payment Application Forms: Use AIA Document G702 and Continuation Sheets G703.

1. Electronic media printout including equivalent information will be considered in lieu of standard form specified; Submit form to Owner and Architect for approval.

2. Forms filled out by hand will not be accepted.

D. Application Preparation: Complete every item of form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Match entries with data on the Schedules of Values.

2. Include amounts for Work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for Work completed at time of

Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount required with amounts indicated on documentation; do not include overhead and profit on stored materials.

F. Transmittal: Submit one electronic and signed and notarized original copies, if required by

Owner, of each application for payment to Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

G. Waivers of Mechanic Lien: With each Application for Payment, submit waivers of mechanic’s lien from subcontractors, sub-subcontractor, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for the amount requested in previous applications, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

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Payment Procedures 01 2900

4. Submit final Application for payment with or preceded by final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Submit waivers of lien on forms, executed in a manner acceptable to Owner.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. Schedule of Values.

2. Contractor’s Construction Schedule.

3. Submittals Schedule.

4. Initial progress report.

5. Report of preconstruction conference.

6. Certificates of insurance and insurance policies.

7. Performance and payment bonds.

8. Data needed to acquire the Owner’s insurance.

I. Application for Payment at Substantial Completion: After issuance of the Certificate of

Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

3. Administrative actions and submittals that must precede or coincide with this application include the following:

a. Occupancy permits and similar approvals.

b. Warranties (guarantees) and maintenance agreements.

c. Test/adjust/balance records.

d. Maintenance instructions.

e. Final cleaning.

f. Application for reduction of retainage and consent of surety.

g. Advice on shifting insurance coverages.

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Payment Procedures 01 2900

h. List of incomplete Work recognized as exceptions to Architect’s Certificate of

Substantial Completion.

4. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

a. Evidence of completion of Project closeout requirements.

b. Completion of items specified for completion after Substantial Completion.

c. Updated final statement, accounting for final changes to the Contract Sum.

d. Evidence that claims have been settled.

e. AIA Document G706, “Contractor’s Affidavit of Payment of Debts and Claims.”, or similar documentation approved by Owner.

f. Assurance that incomplete Work not accepted, if applicable, will be completed without undue delay.

g. Evidence that taxes, fees, and similar obligations were paid.

h. Removal of temporary facilities and services.

i. Removal of surplus materials, rubbish, and similar elements.

PART 2 PRODUCTS (NOT APPLICABLE)

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Project Management and Coordination 01 3100

A. This Section includes administrative provisions for coordinating construction operations on

Project including, but not limited to, the following:

1. General Project coordination procedures.

2. Construction Management Software Program.

3. Project meetings.

4. Construction schedule.

5. Submittal schedule.

1. Section 01 3300: Submittal Procedures.

2. Section 01 6000: Product Requirements, for coordinating selection of products.

3. Section 01 7400: Cleaning, for coordinating progress and final cleaning.

4. Section 01 7700: Closeout Procedures, for coordinating Contract closeout requirements, procedures and documentation.

1.2. GENERAL PROJECT COORDINATION PROCEDURES

A. Coordinate construction operations included in various Specification Sections to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Coordinate storage or staging areas for all trades.

B. If necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Prepare similar memoranda for Owner and separate Contractors if coordination of their Work is required.

D. Administrative Procedures:

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1. Coordinate scheduling and timing of required administrative procedures with other construction activities, activities of the Owner, and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

a. Preparation of Contractor’s construction Schedule.

b. Preparation of the Schedule of Values.

c. Installation and removal of temporary facilities and controls.

d. Delivery and processing of submittals.

e. Progress meetings.

f. Preinstallation conferences.

g. Startup and adjustment of systems.

h. Project closeout activities.

E. Conservation: Coordinate construction operations to assure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Owner’s property.

F. Coordination of Key Personnel: Within 15 days of commencement of construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site.

1. Identify individuals, their duties and responsibilities.

2. List addresses and telephone numbers, including office and cellular telephone numbers, and e-mail addresses.

3. Post copies of list in Project meeting room, and temporary field office and on

Construction Management Software Program. Keep list current at all times.

1.3. CONSTRUCTION MANAGEMENT SOFTWARE PROGRAM

A. A Construction Management Software Program may be used for purposes of hosting and managing project communication and documentation until Final Completion. Construction

Management Software Program shall include the following functions:

1. Project directory.

2. Project correspondence.

3. Meeting minutes.

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4. Contract modifications forms and logs.

5. RFI forms and logs.

6. Task and issue management.

7. Photo documentation.

8. Schedule and calendar management.

9. Submittals forms and logs.

10. Payment application forms.

11. Drawing and specification document hosting, viewing, and updating.

12. Online document collaboration.

13. Reminder and tracking functions.

14. Archiving functions.

1.4. PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise instructed or directed.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute agenda to all invited attendees.

3. Minutes: Record significant discussions, and agreements achieved. Distribute meeting minutes to everyone concerned, including Owner and Architect, within 72 hours after each meeting.

B. Preconstruction Conference:

1. Schedule a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but not later than 15 days after execution of Agreement.

a. Hold conference at Project site or other location agreeable to Owner and Architect.

b. Conduct meeting to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Owner, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties deemed necessary.

3. All participants shall be familiar with Project and authorized to conclude matters relating to the Work.

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4. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

1) Format.

2) Critical work sequencing and long-lead items.

b. Designation of key personnel and their duties.

c. Routing of correspondence.

d. Distribution of Contract Documents, including addenda, valued engineering (VE) items and substitutions included in Construction Contract.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for requests for interpretations (RFIs).

g. Submittal procedures.

h. Procedures for testing and inspection.

i. Procedures for processing Applications for Payment.

j. Procedures for delegated design work.

k. Procedures for substitutions.

l. Responsibility for temporary facilities and controls.

m. Use of premises and Owner’s Utilities.

n. Work restrictions.

o. Site access, traffic, and parking availability and rules.

p. Office, work, and storage areas.

q. Security.

r. Progress cleaning.

s. Construction waste management and recycling.

t. Owner’s occupancy requirements.

u. Closeout Procedures.

5. Minutes: Contractor will record and distribute meeting minutes.

C. Preinstallation Conferences:

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1. Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

2. Attendees: Contractor and its superintendent, installer and representatives of manufacturer’s and fabricator’s involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow. Include code enforcement personnel if required by local codes.

3. Advise Architect of scheduled meeting dates.

4. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. The Contract Documents.

b. Related Change Orders.

c. Related Requests for Interpretation (RFI’s).

d. Submittals.

e. Possible conflicts or compatibility problems.

f. Time schedules.

g. Weather limitations.

h. Manufacturer’s written recommendations.

i. Warranty requirements.

j. Acceptability of substrates.

k. Temporary Facilities and Controls.

l. Regulations of authorities having jurisdiction.

m. Testing and inspecting requirements.

n. Installation procedures.

o. Coordination with other work.

p. Required performance results.

q. Protection of adjacent work.

5. Record significant conference discussions, agreements, disagreements, and required corrective measures and actions.

6. Do not proceed with installation if conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of Work and reconvene conference at earliest feasible date.

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7. Minutes: Contractor will record and distribute meeting minutes to each party present and to parties who should have been present.

D. Progress Meetings:

1. Conduct progress meetings at Project site at regular scheduled intervals.

a. Coordinate meeting dates with preparation of payment request.

2. Attendees: Authorized representatives of Owner, Architect, Contractor, and each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of immediate future activities.

a. Participants shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that affect progress, including topics for discussion as appropriate to status of Project.

a. Contractor’s Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule in relation to Contractor’s Construction Schedule. Determine how construction behind schedule will be expedited. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract

Time.

b. Review schedule for next period.

c. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Progress cleaning.

5) Quality and Work standards.

6) Status of correction of deficient items.

7) Field observations.

8) Requests for interpretation (RFIs) status.

9) Status of Proposal Requests.

10) Status of Change Orders.

11) Project administration issues.

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4. Minutes: Contractor will record and distribute meeting minutes to Owner and Architect.

Contractor shall be responsible for distribution to subcontractors, suppliers, or other entities concerned with current progress.

5. Schedule Updating: Revise Contractor’s Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

1.5. CONTRACTOR’S CONSTRUCTION SCHEDULE

A. Bar-Chart Schedule: Submit a comprehensive, fully developed, horizontal bar-chart type

Contractor’s Construction Schedule within 30 days after date established for commencement of

Work.

B. Indicate each significant construction activity separately. Identify first working day of each week with a continuous vertical line.

1. Include start-up, finish, duration, slack time, approval dates, material ordering, delivery dates, anticipated shutdowns, partial occupancy and Owner use, Completion Date and other such information required to allow Owner's monitoring of progress of project and identifying critical path of events required to meet Completion Date.

2. Use same breakdown of units of Work as indicated in Schedule of Values.

C. Distribution: Following response to initial submittal, print and distribute copies to Architect, Owner, subcontractors, and other parties required to comply…