224 60 05 Rotary Ditching Attachment April 2022.docx

Specification No. 224-60-05

Specification No. 224-60-05

Specifications and Questionnaire for a Rotary Ditching Attachment

State of Illinois Department of Transportation Bureau of Business Services

Specifications and Questionnaire for a Rotary Ditching Attachment

April 2022

This specification and questionnaire covers the furnishing, and the installation of a rotary ditching head on a Department owned boom mower. The rotary ditching head shall be powered by the existing boom mower hydraulics. This machine will be used by the Department of Transportation for highway maintenance projects. In an effort to improve parts and service availability and increase tool life, the Department of Transportation is specifying units and accessories as outlined below.

Each bidder shall submit with their bid descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on equipment may be required to submit prior to award, written proof of the following:

· The equipment proposed equals or exceeds that specified in all respects including capacity, operating features, and accessory items.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the Proposal for a period of not less than 5 years.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds

Scope:

Furnish and install a new rotary ditching head on an existing IDOT Kubota M6-141 with a Terrain King KB2200 boom mower. Installation shall also include converting the original KB2200 cable operated controls to a new single joystick control. All work shall be performed by an Authorized Kubota or Terrain King dealer.

The Department will provide transportation of the tractor to and from the installation facility within a (200) two hundred mile radius of Champaign, IL.

Rotary Ditching Head: Terrain King 34802988854 The ditching head shall be easily removed or remounted with a quick hitch, improving the versatility of the machine. Hydraulic quick connections shall be included.

Complies: |_| Yes |_| No The ditching head shall provide the following:

Note: If ditching head requires storage stand to stabilize when detached it shall be included.

Complies: |_| Yes |_| No Quick Attach:

The operator shall be able to change from ditching head to mower in the field without specialty tools. The quick attachment design shall include a boom “quick hitch” that allows all implements to attach by a simple pin system and will require hydraulic quick connections on both the mower and the ditching head. Hydraulic quick connections shall be designed to retain fluid while disconnecting; push-pull or cam-lock multi-coupler are acceptable.

Complies: |_| Yes |_| No

Joystick Controls:

Remove and replace original cable operated control system with new joystick system. Operator’s controls shall provide easy reach for the operator without limiting access to the cab or other tractor/mower controls. The main control shall be a joystick design with thumb and/or fingertip switches.

Complies: Yes |_| No |_| A safety lockout shall be included for the controls while the mower is in transport mode.

Complies: Yes |_| No |_| The operator controls shall feature a single activation Emergency Stop Safety switch located next to the joystick. This shutdown feature shall stop all boom mower functions when activated.

Complies: Yes |_| No |_| Finish:

All exterior surfaces normally painted or powder coated shall be manufacturer’s standard color.

General:

Two (2) copies of all operators’ manuals, parts lists and warranty information shall be provided at the time of delivery.

Complies: |_| Yes |_| No One (1) copy of the Service Manual for each machine shall be provided upon delivery.

Complies: |_| Yes |_| No

Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on Flash drive in lieu of paper.

Training:

Instruction performed by qualified factory or dealer personnel covering the operation, routine service and maintenance of the machine shall be provided upon delivery. The training shall be for all personnel in the assigned headquarters location of the machine. More than a single day may be required to satisfy this requirement.

Note: This is not a sales call. Training not meeting IDOT expectations will be cause to generate a “Complaint to Vendor”.

Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No

The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for all component parts shall not be exceeded when the unit is so loaded.

Complies: |_| Yes |_| No Full coverage warranty for a minimum 12 months shall be provided for all components and their installation. The bidder shall attach a copy of warranty with the bid.

Warranty and service locations are critical to support equipment used many times during emergency operations. The ability to provide prompt local support for equipment supplied throughout Illinois is critical and will be considered in making award. Please list all service locations within and immediately surrounding Illinois:

Delivery:

This machine is to be completed in first-class operating condition with acceptance subject to Department of Transportation approval.

Complies: |_| Yes |_| No Bid Response:

Bidders will need to send copies of each of the following with their bid response.

1. Bid Document

1. Specification Questionnaire image1.png