223102 CBJTC Lodging Cart Addendum #1.pdf

Florida Army National Guard

Construction & Facility Management Office

ISSUED ADDENDUM

Rev. 11/2018

Date July 19, 2024

ADDENDUM Number 1

Project Number and Name 223102 CBJTC Lodging Cart Storage Building

Invitation to Bid Date June 28, 2024

Number of Attachments 4

Bid Opening Date and Time July 30, 2024 2:00PM

From: Department of Military Affairs, CFMO Contracting Office

This addendum and the listed attachments forms a part of the contract documents and modifies the original bidding documents. Acknowledgement of this addendum in Exhibit 4 - Bid Proposal form is required.

Concerns with this addendum should be addressed to:

ng.fl.flarng.list.cfmo-contracting@army.mil

Answers to Questions (Q) / Clarifications (C) / Modifications (M)

Q1. Please specify the material and make up of the interior center divider wall.

A1. Both sides of the divider wall are to have the same metal panels that are used on the rest of the building and the wall is to be insulated.

Q2. Are there two bollards at the outside of each roll up door or four bollard two outside and two inside at each roll up door.

A2. 2 on the outside of each rollup door.

Q3. What type of building do you want? Red Iron or light gage tube steel.

A3. 12 gauge tubular steel.

Q4. Can we go with 26 gage metal panels?

A4. 26 gauge is acceptable on wall panels.

Q5. What covering do you want on the dividing wall? Metal panels or drywall?

A5. Metal Panels

Q6. If drywall do you want it painted?

A6. Metal panels same color as exterior panels.

mailto:ng.fl.flarng.list.cfmo-contracting@army.mil

Q7. You are asking for insulated roll up doors. Do you have a manufacture you would like to use? My suppler is saying they cannot get roll up doors insulated unless you go to a conventional garage door with tracks.

A7. No specific manufacturer and a door with roller on a tracks would not be excepted.

Q8. Can we get a slab detail? We need to know how it was built for the anchors that go in it for the building attachment.

A8. Attached “223102 Slab detail.PDF”

M1: Update to Part 1 – Supplemental Conditions

Sentence (pg.5, struck through) has been deleted from the General Terms and Conditions “The receipt of this document must be acknowledged in the space provided on your Proposal”.

Attachment List

1. 223102 CBJTC Lodging Cart Storage Building Pre-Bid Meeting Agenda

2. 223102 CBJTC Lodging Cart Storage Building Pre-Bid Meeting Sign In Sheet

3. 223102 CBJTC Lodging Cart Storage Building Part 1 – Supplemental Conditions

REV

4. 223102 Slab detail

END OF ADDENDUM #1

PRE-BID SITE VISIT MEETING AGENDA

Rev. 12/2018

Date Tuesday, July 9, 2024 10:00AM

Project Number and Name CBJTC Lodging Cart Storage Building

Project Location Camp Blanding Joint Training Center

Last Day for Questions Tuesday, July 16, 2024 12:00PM

Date for Final Addendum Friday, July 19, 2024

Bid Opening Date July 30, 2024 2:00PM (RFE in St. Aug)

1. SIGN IN OF ATTENDEES.

2. INTRODUCTIONS.

3. GENERAL PROJECT DESCRIPTION (see bid documents for complete details).

4. SITE CONDITIONS. Prospective bidders shall examine the site for conditions under which the work is to be done before submitting their bid package. No allowance will be made for extra expenses incurred due to noncompliance with this section.

5. Work Schedule. Monday through Friday _______ to _______. All after-hours work (including weekend and/or holidays) or schedule changes must be coordinated with and approved by the Project Manager.

The Florida National Guard works on an alternate work schedule (AWS) where every other Monday is a scheduled day off. The contractor will / will not be allowed to work on AWS Mondays.

See Non-Technical Specifications C-4 and C-5 for additional information regarding work schedules on observed Federal Holidays.

6. BID BOND. For bids in excess of $100,000.00, including base bid and alternate bid items, the bidder MUST provide a good faith deposit in the amount of 5% of the bid by way of a bid bond from a surety insurer authorized to do business in the state of Florida, a certified check, or cashier’s check with their bid package.

7. PERMITS. The contractor shall obtain all required permits necessary for completion of this project from all authorities having jurisdiction; and shall include the cost of all such permits in their bid package.

#223102

7am 5pm

Rev. 12/2018

8. QUESTIONS FROM BIDDERS. All questions and requests for clarifications related to this solicitation must be submitted in writing to the CFMO at ng.fl.flarng.list.cfmo-contracting@army.mil in accordance with the timeframe shown above. All questions will be answered in an addendum and posted in the same manner as the ITB.

9. REQUIRED BID PACKAGE DOCUMENTS (in this order).

• Bid Proposal Form (include acknowledgement of Addenda)

• Subcontractor List (indicate if “N/A”)

• Bid Bond (if applicable)

• Contractor Qualification FNG 5085 (if requested by the Department)

• Letter of confirmation from bonding company (if applicable)

• Contractor agreement to perform at least 15% of project work

• Florida State contractor license (if applicable)

10. BID SUBMISSION AND BID OPENING. Envelopes containing bid submission must be clearly marked:

“SEALED BID – 223102 CBJTC Lodging Cart Storage Building ATTN: CFMO Contract Management Branch” and submitted to:

Robert F. Ensslin, Jr. Armory 2305 State Route 207 Saint Augustine, FL 32086 Attention: CFMO Contracting

In order to be considered, bids must:

• be submitted on DMA forms

• not be submitted electronically

• not be received after the exact time specified for receipt

• not be received at any location other than specified in the ITB

Bids must be submitted in full accordance with the requirements of this solicitation.

Please contact the CFMO Contract Management Office at 904-823-0256 or 904- 823-0285 to confirm receipt of bid.

Federal or State picture ID is required for entry into the Robert F. Ensslin, Jr.

National Guard Armory. Bids will be accepted until the time of the Bid Opening.

11. NON-TECHNICAL SPECIFICATIONS. The Non-Technical Specifications included with the ITB are incorporated into the forthcoming contract by reference.

.DOCX Bid Form unable to open, will upload again

12. BONDS AND INSURANCE. Performance and Labor and Material Bonds are required from any persons or parties entering into a formal contract with the State of Florida for contracts in total excess of $100,000.00 for construction, additions, renovations, repairs, or demolition of any public building pursuant to Florida Statute 255.05(1). The price for these bonds and their recording fees must be included with each bid package.

The contractor will provide the owner with proof of insurance within 10 days of contract award; the price of all required insurance policies must be included in each bid package. Refer to the Non-Technical Specification for insurance requirements.

All insurance policies shall be with insurers qualified and doing business in Florida through an authorized license Florida Resident Agent.

13. DAVIS BACON ACT. Davis Bacon Act does not apply to this solicitation.

14. DAMAGES. Damages will be assessed in accordance with the Non-Technical

Specifications.

15. CONTRACT AWARD. Per Florida Administrative Code 60D-5.004, the project will be awarded to the responsive and responsible bidder that has submitted the lowest price for the base bid or base bid plus alternate bid item.

NOTE: Award of this contract is contingent upon funding from the State of Florida.

16. MY FLORIDA MARKETPLACE VENDOR INFORMATION PORTAL “VIP”. The

MFMP VIP is the primary source of information relating to this solicitation. Any solicitation information obtained from sources other than the Vendor Information Portal should not be relied on by prospective bidders. Bid solicitations received from other sources should be validated with the official solicitation on the Vendor Information Portal.

17. UNAUTHORIZED ALIENS. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Act 274A of the Immigration and Naturalization Act. Such violation shall be cause for unilateral cancellation of this contract.

18. CAMP BLANDING JOINT TRAINING CENTER PROJECT SECURITY

REQUIREMENT (Post Contract Award and Execution). The Contractor is REQUIRED to submit to the Project Manager a list of all Contractor’s and Sub- Contractors’ employees that could possibly work on the project (Last Name, First Name, Driver’s License Number. (For employees that do not have a driver’s license, a US Passport, State ID card, Government issued Photo ID or Work Visa are acceptable. Note: Non US citizens can not use a foreign passport for work purposes. They must have a work visa or Permanent Resident Card.

All Contractor’s and Sub-Contractors’ employees will have a background check run to pre-authorize their entrance on to Camp Blanding. If they have not been pre-approved, they will not be allowed on base. After contract execution, a form will be provided to the Contractor and the approval process takes approximately 5 business days. The Department will not be responsible for any costs incurred by the Contractor or Subcontractors due to employee approval delays as a result of late, incorrect and/or incomplete forms submitted by the Contractor.

19. CFMO PROJECT MANAGER COMMENTS.

20. UNIT REPRESENTATIVE COMMENTS.

21. A & E COMMENTS.

22. CONTRACTOR QUESTIONS / CONCERNS.

23. SITE VISIT.

NO VERBAL STATEMENTS MADE BY ANY STATE OF FLORIDA EMPLOYEE OR

AGENCY REPRESENTATIVE WILL SUPERSEDE INFORMATION PUBLISHED IN

THE SOLICITATION. ONLY WRITTEN ADDENDA ISSUED BY THE DEPARTMENT

OF MILITARY AFFAIRS CONSTRUCTION AND FACILITY MANAGEMENT OFFICE

WILL AMEND THIS SOLICITATION.

SIGN IN SHEET

Meeting Subject Pre-Bid Meeting

Project Number and Name 223102 CBJTC Lodging Cart Storage Building

Date and Time July 9, 2024 (1 0:00AM)

Name Firm / Directorate Email Address Phone

Kim Herse CFMO Contractin 904-823-0256

Mitchel Poole CBJTC DPW 904-682-2200

Rev. 11/2018

Construction Contract Project Manual for the

NON-TECHNICAL SPECIFICATION

SECTIONS OF DIVISION ONE

LEVELS 4 & 5

(Level 4 - $200,000 - $500,000) (Level 5 – Over $500,000)

Revised June 2023 (All previous revisions are obsolete)

STATE OF FLORIDA

DEPARTMENT OF MILITARY AFFAIRS

2305 STATE ROAD 207

St. Augustine, Florida 32086

INTRODUCTION TO ARCHITECT-ENGINEER

The following Non-Technical Specifications are part of the bidding and contract process for construction of projects over $200,000. These documents are designed to (i) ensure compliance with applicable laws, (ii) protect the State’s interests, and (iii) make the contracting process easier for all parties. Please check with this office to ensure that you have the most current version

The documents are divided into two parts, the first part includes instructions and forms that may be customized by the Architect-Engineer. The second part which is in .pdf format is not to be altered or revised. Part 1 and Part 2 must be included as part of the Technical Specifications in their entirety.

Part 1 – Portions of this section may be customized by the Architect-Engineer as needed.

a. Architect-Engineer Checklist – Verify that all items on this checklist have been completed.

b. Cover Sheet - This form may be customized but must be completed and included in the

Technical Specifications.

c. Supplementary Terms and Conditions – This form MUST be completed and included in the

Technical Specifications as it contains vital information pertaining to bid project.

d. Notice to Bidder Instructions – Please include this notice in the specifications.

e. Advertisement To Bid Form – This form is prepared by the DMA Contract Manager.

f. Bidder Proposal Letter – This form is prepared by the DMA Contract Manager.

Part 2 – General Terms and Conditions and Standardized Forms - (PDF files) - This section MUST be included in the Technical Specifications.

a. General Terms and Conditions

b. Agreement Between Contractor and Owner (Exhibit 1)

c. Performance and Labor and Material Bonds (Exhibits 2 & 3)

d. Owner’s Certificate of Partial Payment (Exhibit 4)

e. Contractor’s Affidavit of Contract Completion (Exhibit 5)

f. Contractor’s Status Report Of Minority & Disabled Veteran's Business Enterprise (Exhibit 6)

ARCHITECT/ENGINEER'S CHECKLIST FOR OBTAINING CONSTRUCTION BIDS

INITIALS ITEM

ADVERTISEMENT FOR BIDS – Advertisements for bids will be managed by Department of Military Affairs (DMA) or by a

Construction Manager in accordance with the terms of its Agreement with DMA.

COVER SHEET – (included in this document) Fill in all blanks. The Cover Sheet must be part of the bound specifications along with the Supplementary Terms and Conditions and the General Terms and Conditions.

SUPPLEMENTARY TERMS AND CONDITIONS - This document must be modified to fit job conditions. Each page shall be initialed and dated by the principal in charge for the Architect/Engineer firm. All Supplementary Terms and Conditions must be approved by the Project Manager before distribution to bidders and must be included in the bound technical specifications.

• This document MUST be completed and included in the technical specifications and shall provide the number of days to substantial completion, the amount of liquidated damages, and shall explain any non-typical, non-technical items which, in the opinion of the Architect/Engineer, will require written clarification or instruction. If any of the General Terms and Conditions included on this document will not be applicable, they should be modified or deleted (except Item #1). A sample Supplementary Terms and Conditions form is provided herein.

• Additionally, this form contains language regarding the Davis-Bacon requirements (federal funding). The

Architect/Engineer should consult with the Project Manager to identify whether these provisions should be included.

SPECIFICATIONS - The cover of the specification shall be signed, sealed and dated by the principle-in-charge representing the firm under contract with the Department of Military Affairs. Each technical Table of Contents page shall be signed, sealed and dated by each professional who has any work referenced thereon. The above referenced Non-Technical Specifications Supplemental and General Terms and Conditions must be included in the front of the Technical Specifications.

PLANS - The cover sheet shall be signed, sealed and dated by the principal-in-charge representing the firm under contract with the Department of Military Affairs. Each plan sheet shall be signed, sealed and dated by each professional who did any work on that sheet.

ADDENDA - This document should also be modified to fit job conditions. The cover page of each addendum shall be signed, sealed and dated by the principal in charge of the Architect/Engineer. All addenda must be approved by the Project Manager before distribution to bidders. Addenda must be in document format and not an e-mail unless included as an attached document.

PROPOSAL FORM and LIST OF SUBCONTRACTORS- This form will be prepared and provided to the DMA Contract

Manager and should be updated by putting in actual Alternate Numbers, giving a brief description of each and noting whether to add or deduct alternates. Omit mention of alternates entirely if there are none. Unit prices are to be used only if unit prices are applicable and approved by the Project Manager. Architect/Engineer shall tailor unit prices in Proposal as required by project needs and amplify unit price requirements in Section 1 and Technical Specifications. The Subcontractors list should include only the types of major subcontractors applicable to this job. Architect-Engineer, with Project Manager's approval, shall insert applicable subcontract designations limited to those which require State Licensing by subcontractor discipline pursuant to Florida Statute Chapter 489 (i.e. Sheet Metal, Roofing, Mechanical, Pool, Plumbing, Electrical, and Fire Alarm). No other subcontract designation shall be included without the expressed consent of the Project Manager. This form may be obtained from the from the Contract Manager.

Please return this Checklist to the Project Manager after each item is completed and initialed by the Architect-Engineer.

(USE COVER SHEET)

223102

CBJTC LODGING CART STORAGE BUILDING

CAMP BLANDING JOINT TRAINING CENTER

5629 STATE ROAD 16 W, STARKE, FL 32091

TO BE CONSTRUCTED FOR:

Department of Military Affairs

82 Marine Street St. Augustine, FL 32084

CONTRACT ADMINISTERED BY

Department of Military Affairs

Construction and Facility Management Office 2305 State Road 207

St. Augustine, Florida, 32033

SET NUMBER: (Insert Set Number)

DATE ISSUED: (Insert Date Issued) (A/E modify as necessary for electronically issued sets)

ARCHITECT / ENGINEER

N/A

SUPPLEMENTARY TERMS AND CONDITIONS

June 28, 2024

223102

CBJTC LODGING CART STORAGE BUILDING

OWNER: Department of Military Affairs

ARCHITECT/ENGINEER: N/A

This document forms an integral part of the Request for Proposal Documents and the Contract Documents. The receipt of this document must be acknowledged in the space provided on your Proposal. This General Terms and Conditions are hereby modified as follows: (modify below as it applies to the project requirements; remove or strike through unnecessary items)

1. SUBSTANTIAL COMPLETION AND LIQUIDATED DAMAGES: Section C-7 is amended in part as follows: This Project is to be substantially complete within 90 calendar days after the date of the Notice to Proceed. This date may be extended only in accordance with the Contract Documents. If the project is not substantially completed by the required date, liquidated damages shall be assessed at the rate of $500.00 per calendar day.

2. ARCHITECT/ENGINEER'S FIELD OFFICE. The Contractor shall provide and maintain a watertight office at the Project for the exclusive use of the Architect/Engineer and his representatives, not less than 12' x 12' in size, one room with at least one window in each exterior wall and an independent outside entrance door fitted with hardware and lock, artificial light, a bench with one drawer, a blueprint rack, a heater and a window air conditioner. This office and equipment shall become the property of the Contractor upon completion of the contract.

3. TELEPHONE. A telephone shall be installed in the Architect/Engineer's office and it shall remain until the full completion of the project. Charges for long distance calls shall be paid by the person making the calls. All other telephone charges shall be paid by the Contractor.

4. WATER. Water necessary for construction of the building and testing its plumbing and mechanical systems shall be furnished by the Contractor. He shall make all connections, install a meter, take out and pay for all permits necessary, do all piping and clear away all evidence of same after the job is completed.

5. ELECTRICITY. All electricity usage for light and power necessary for the construction of the building and testing of its electrical and mechanical systems shall be paid for by the CBJTC. The Contractor shall make all necessary arrangements for temp service and perform all required work. (CBJTC will make connection from utility transformer to temp pole weatherhead.)

6. PROJECT SIGN. A sign shall be erected at the site by the Contractor and shall be 3/4"- 4' X 8' exterior grade plywood mounted on 4 x 4 wood posts (p.t.), located in a prominent location approved by the Architect/Engineer and Owner. Sign shall conform to the size, colors and design specifications provided by Architect/Engineer or owner.

7. INITIAL CONSTRUCTION CONFERENCE. Immediately prior to starting construction or as soon as possible after the construction has started, the Owner will arrange a meeting with the project stakeholders. The purpose of this meeting shall be to discuss requirements and responsibilities of the various parties involved with the objective of expeditious handling of the construction contract. The Owner's Contract Manager and Project Manager will chair this meeting.

8. SITE SECURITY. The Contractor shall pay for and be responsible to secure the site and the project against theft, vandalism, fire and for public safety at all times (24 hours per day) from Notice to Proceed until Substantial Completion.

9. DAVIS-BACON REQUIREMENTS. If Davis-Bacon and related laws apply, they will be addressed in Section D of the General Terms and Conditions. If applicable, then all applicable federal labor standards clauses are incorporated into the Contract Documents. The Contractor agrees to familiarize itself with “Making Davis-Bacon Work – A Contractor’s Guide to Prevailing Wage Requirements for Federally-Assisted Construction Projects” and to comply with all applicable regulations.

10. (Insert other provisions, as needed)

EXCEPT AS SPECIFICALLY PROVIDED HEREIN, ALL OTHER TERMS AND CONDITIONS OF THE BIDDING

DOCUMENTS AND CONTRACT DOCUMENTS REMAIN UNCHANGED.

[END]

Date Issued:

A/I Initials:

NOTICE TO BIDDERS

The following General Terms and Conditions and the Supplemental Terms and Conditions are part of the bidding and contract process for construction projects in excess of $200,000. These non-technical documents are designed to (i) ensure compliance with applicable laws, (ii) protect the State’s interests, and (iii) make the contracting process easier for all parties. Please review carefully all sections in the non-technical specifications including the following items:

1. All Bidders must submit a bid bond with their bid proposal if the bid exceeds $100,000.00. For details please refer to Section B-11 of the General Terms and Conditions.

2. All Bidders must submit bids in accordance with the publicized Invitation to Bid (ITB). If prequalification to bid is required, it will be stated within the ITB along with instructions.

3. Criminal History Background Checks, if included in the General Terms and Conditions, must be obtained for all employees and agents of the Contractor and its subcontractors, their agents and employees, and all other persons performing any of the work under a contract to the Contractor working within buildings or facilities either owned or managed by the Department of Military Affairs.

Details of this responsibility are outlined in Article C-38 of the General Terms and Conditions.

4. All Bidders are responsible for the cost of insurance and bonds. Please refer to Sections C-1 through

C-3 of the General Terms and Conditions for required types of insurance and Exhibits 2 and 3 to review the requirements on the bond forms.

5. Proposal Form may be obtained with the ITB or as instructed in the ITB.

6. Samples of some Forms required by the Department of Military Affairs (DMA) are shown in the

General Terms and Conditions. Forms for use during contract performance will be provided by DMA after contract award.

(GENERAL TERMS AND CONDITIONS BEGIN HERE)

Remove this page and add the Division One Non-Technical General Terms and Conditions for Levels 4 & 5. Ensure any items requiring selection to be included have been addressed. These items are highlighted in the text.

Please confirm that the completed “Bid Cover Sheet” and “Supplemental Terms and Conditions” are inserted in the front of this section.