221 60 05 Truck MountedHydraulic Broom September 2019~1.docx

Specification No. 221-60-05

Specification No. 221-60-05

Specification for a Truck Mounted, Hydraulic-powered, Rotary Sweeping Broom

State of Illinois Department of Transportation Bureau of Business Services

Specifications and Questionnaire for a Truck Mounted, Hydraulic Powered Broom

September 2019

This specification and questionnaire covers a truck mounted, hydraulic-powered, rotary sweeping broom for use in Department of Transportation highway maintenance operations. The Department of Transportation is specifying acceptable units by required features and accessories as outlined below.

Each bidder shall submit with their bid two sets of descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on other-than-specified equipment must submit with their bid written proof of the following:

1. The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the questionnaire for a period of not less than 5 years.

2. Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed With This Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds

The following accessories and options shall be included with the basic machine:

The broom shall be a minimum of 10'-0" in operating width.

Complies: Yes |_| No |_|

The brush shall be poly/wire type and the diameter shall be 32" minimum.

Complies: Yes |_| No |_|

The broom shall be supported by two tapered bearing, 5 bolt hub caster wheels with pneumatic or semi-pneumatic tires.

The casters shall be mounted behind the broom head and roll in the swept path and rotate freely 360 degrees.

Two stands shall be included to support the broom head when not in use. The stands shall be steel, primed and painted or powder coated black or gray.

Complies: Yes |_| No |_|

The broom must be furnished with all valves, and hardware to mount mechanically to the snowplow hitch of an Illinois Department of Transportation single or tandem axle dump truck.

Complies: Yes |_| No |_| Note: Since the lengths of hose required for mounting can change, IDOT will provide the hydraulic hoses.

The broom shall be capable of a minimum 30° left and right rotating angle.

Complies: Yes |_| No |_| The broom shall have a protective top cover or hood to prevent debris from damaging the frontend of the truck.

Complies: Yes |_| No |_|

The lifting and left-to-right swing of the broom shall be controlled by the operator from the cab, using the existing snow plow hydraulic controls.

Complies: Yes |_| No |_| Markers shall be mounted at the right and left edge of the sweeper. They shall be of sufficient length to be visible to the operator during sweeping operations.

Finish:

All exterior surfaces normally painted or powder coated shall be manufacturer’s standard color.

General:

The vendor shall furnish the unit in first class operating condition with all lubrication completed and the unit ready for operation.

Complies: Yes |_| No |_|

Two (2) copies of all operators’ manuals, parts lists, and warranty information shall be provided at time of delivery. Electronic copies are acceptable in lieu of paper (i.e, CD/DVD or flash drive).

Complies: Yes |_| No |_| One session of instruction and training by qualified factory and dealer personnel covering operation and maintenance of the unit shall be provided at each delivery location.

Complies: Yes |_| No , Requirements Covering Items Detailed Above:

All equipment cataloged as standard shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| Warranties, Coverage and Duration:

Full coverage warranty on all components for a minimum 12 months shall be provided. Attach a copy of your warranty with the bid.

Complies: Yes |_| No |_|

The vendor or manufacturer of the unit which is seriously considered for award shall, at the request of the state of Illinois, demonstrate this or similar equipment at a location chosen by the state and in the presence of authorized state personnel to prove out any features in question.

Does the unit proposed meet the above specifications? If No to any portion, explain:

Complies: Yes |_| No |_|

Bid Package:

If not quoting in BidBuy, bidders will need to send two copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature

Plow hitch reference:

The oscillating channel shall have push lugs to connect to truck push frame 30 1/2" center to center, drilled to accept 1 1/4" pins.

It shall be the responsibility of the manufacturer to ensure that the broom can be raised without contacting truck fenders or other interference.

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