Forest Grove FMS Oil/Water Separator Installation Project - Pre-Bid Sign-In Sheet

This document is a pre-bid sign-in sheet related to the Oregon Military Department's Invitation to Bid for the Forest Grove FMS Oil/Water Separator Installation Project located at 2900 Taylor Way, Forest Grove, Oregon. The project requires a contractor to design, install, and complete an oil/water separator system to service an existing wash rack facility, including site work, grading, drainage improvements, utility coordination, asphalt repaving, erosion and sediment control measures, and rain screen installation utilizing 24-gauge Magna Rib siding on the south side of the overhead wash facility cover. A mandatory pre-bid conference was scheduled for May 27, 2026 at 10:00 AM PT, with attendance required for bid eligibility. The bid submission deadline is June 10, 2026 at 2:00 PM PT, with public bid opening to follow immediately. Project commencement is scheduled for 30 calendar days after Notice to Proceed, with substantial completion required at 90 calendar days and final completion at 120 calendar days.

The project is estimated at $180,000 to $200,000 for bonding purposes and is federally funded. Bid security equal to 10 percent of the total bid amount is required in the form of a surety bond, irrevocable letter of credit, or certified check. Successful awardees must provide performance and payment bonds each equal to 100 percent of the contract amount and proof of insurance within 14 calendar days of Intent-to-Award. The contract includes a $20,000 owner's contingency within the base bid and one additive alternate for metal siding installation, with five percent retainage withheld from progress payments in accordance with Oregon Administrative Rules. Award will be made to the lowest responsive and responsible bidder based on cost evaluation. Contractors must possess current Oregon Construction Contractors Board registration, a Unique Entity Identifier number, and pass an Excluded Parties List System search prior to bid submission.