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STATE OF MICHIGAN PROCUREMENT
| Department of Technology, Management, and Budget |
| 320 S. Walnut St., Lansing, Michigan 48933 |
| P.O. Box 30026, Lansing, Michigan 48909 |
Bidder Questions & Answers Request for Proposal No. 220000002425 IT Asset Disposal Services
| Q # |
| Document and Section |
| Page # |
| Bidder Question |
| Answer (to be completed by the State) |
| 1 |
| Proposal Instructions – Delivery of Proposal |
| 3 |
| Are “solicitation documents” the same as “proposal, all attachments, and any modifications”? If not, can you please clarify what would constitute as solicitation documents? |
| Yes, “solicitation documents” is referring to a bidder’s proposal, all attachments, and any modifications. |
| 2 |
| Schedule A, Statement of Work |
| 18 |
| Will the Dell Laptops have any locks on them (DEP)? |
| No. |
| 3 |
| Schedule A, Statement of Work |
| 18 |
| Were the Dell Laptops in cases during their time at the school? |
| Cases are not required. This is a matter of personal preference by the end user. |
| 4 |
| Schedule A, Statement of Work |
| 18 |
| Will the Dell Laptops come with chargers/accessories? |
| Devices may or may not come with chargers and/or accessories. |
| 5 |
| Schedule A, Statement of Work |
| 18 |
| Will a deposit need to be submitted with the bid? |
| No. |
| 6 |
| Schedule A, Statement of Work |
| 18 |
| Will there be an in-person inspection or virtual viewing of the devices? |
| No, there is not a scheduled in-person inspection or virtual viewing. |
| 7 |
| Schedule A, Statement of Work |
| 18 |
| Will a Certificate of Insurance and/or R2 Certificate need to be submitted with the bid? |
| Yes, the bidder is required to provide a copy of these documents. |
| 8 |
| Schedule A, Statement of Work |
| 18 |
| When will the bid be awarded? |
| This is dependent on the number of bids received and how long it takes a review panel to complete a thorough review of each bid. We anticipate awarding the bid prior to October 1, 2022. |
| 9 |
| Schedule A, Statement of Work; Section 1.1 General Requirements, Sub-section 5. |
| 19 |
| Is the “chain of custody” document mentioned, a template that you provide? |
| No, this is a document provided by the Contractor that contains all of the information that is required by the State. The preferred format is Microsoft Excel. |
| 10 |
| Schedule A, Statement of Work; Section 1.2 Pick-up Requirements |
| 21 |
| Is there a loading dock at your facility? |
Is there a forklift available for use at your facility?
Yes, there is a loading dock and a forklift available for use at the facility.
| 11 |
| Schedule A, Statement of Work, Section 1.3. Additional Requirements, Sub-section 3) Licenses and Permits, a. |
| 27 |
| Can you please specify the licenses and permits required? |
| The Contractor is required to be R2/RIOS certified for recycle. Any permits would refer to permits that the Contractor is required to have to conduct their business, not necessarily a permit required by the State of Michigan. |
| 12 |
| Schedule A, Statement of Work; Section 1.3. Additional Requirements, Sub-section 7) Transition, b.(i.) |
| 30 |
| Will pallets be required with the Gaylord boxes, or just the boxes themselves? |
| No, pallets are not required, just the Gaylord boxes themselves. |
| Can you please provide the make and model examples of laptops, desktops and other devices commonly being decommissioned at this time? |
| Models fluctuate greatly across the State, and it is unknown what State agencies will be decommissioning until an agency submits a request to have an asset retired. |
Some examples include but are not limited to: Lenovo (20FRS0F400, 20HAS0JW00, 20HGS17W00), iPhone, Dell Latitude (5000 and 7000 series), Dell Optiplex (7000 series), Dell Precision (7000 series, M4800, Tower 3620), Surface Pro 4, etc.
| Can you please provide memory, processor, and hard drive configuration for laptops and desktops commonly being decommissioned at this time? |
| Models fluctuate greatly across the State, and it is unknown what State agencies will be decommissioning until an agency submits a request to have an asset retired. |
Some examples include but are not limited to: Lenovo (20FRS0F400, 20HAS0JW00, 20HGS17W00), iPhone, Dell Latitude (5000 and 7000 series), Dell Optiplex (7000 series), Dell Precision (7000 series, M4800, Tower 3620), Surface Pro 4, etc.
| What is the average approximate age of the hardware commonly being decommissioned at this time? |
| Models being decommissioned are typically 3 – 4 years old. |
| 16 |
| Schedule D – Sample Report |
| 37 |
| Could you clarify which quantity is for the Laptop Dell D610, please? |
| The Laptop Dell D610 in the Schedule D – Sample Report was only listed as an example. Please refer to the responses for question # 13 and 14 for a list of common decommissioned hardware. |
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