22-80 Q&A

BID NO. 22-80 DISTRICT WIDE FURNITURE, FIXTURES & EQUIPMENT PAGE 1

QUESTIONS & ANSWERS

Bid No. 22-80 District Wide Furniture, Fixtures & Equipment

Today’s Date: December 17, 2021

RESPONSES MUST BE RECEIVED IN THE PURCHASING DEPARTMENT:

- SUBMISSION DEADLINE TIME - Before 2:00 PM, Tuesday, January 4, 2022

- VIRTUAL PUBLIC BID OPENING - At 3:00 PM, Tuesday, January 4, 2022

RESPONSES TO BE OPENED VIRTUALLY: Beginning 3:00 PM EST, Tuesday, January 4, 2022

DeKalb County School District Purchasing Department

1701 Mountain Industrial Boulevard Stone Mountain, GA 30083

Question #1: Would Dekalb County School Districts consider a Cooperative Agreement for this category?

Answer #1: DCSD will accept Cooperative Pricing. The pricing must be submitted on the Bid Form of the solicitation.

Question #2: 12 month usage for District Wide Furniture, Fixture & Equipment?

Answer #2: Under the Georgia Open Records Act (OCGA §50-18-70 to §50-18-77) all public records are available for inspection including contract documents. All open records requests to inspect or copy records must be made in writing to the Open Records Specialist. The request box can be found at https://www.dekalbschoolsga.org/hr/employee-relations/#tab-9a89bbe921f46756671 Simply, scroll to the bottom of the page and click “Submit an open records request”.

Question #3: Results of the last furniture bid awarded?

Answer #3: Under the Georgia Open Records Act (OCGA §50-18-70 to §50-18-77) all public records are available for inspection including contract documents. All open records requests to inspect or copy records must be made in writing to the Open Records Specialist. The request box can be found at https://www.dekalbschoolsga.org/hr/employee-relations/#tab-9a89bbe921f46756671 Simply, scroll to the bottom of the page and click “Submit an open records

Question #4: we need to submit this bid via a hardcopy and not submit it via Ionwave, correct?

Answer #4: Yes, as stated on page 2 of the solicitation in the second paragraph.

BID NO. 22-80 DISTRICT WIDE FURNITURE, FIXTURES & EQUIPMENT PAGE 2

Question #5: We need to make an appointment to have someone drop the bid off prior to 1/4/22 @ 2:00 PM?

Answer #5: Please see page 2 under Boxes, express carrier packages and any other containers which enclose sealed bid responses must ALSO be clearly labeled as shown above and presented to the DCSD Purchasing Department as stated herein and page 3 under Hand Delivery Submission of Bid.

Question #6: Is this bid going to be used for new construction or existing schools only?

Answer #6: This bid is strictly for existing schools only.

Question #7: Will there probably be an additional furniture bid after a new construction of a new school?

Answer #7: No. Furniture quotes for new construction are requested from vendors that can provide pricing via state contract or a cooperative agreement.

Question #8: Are you able to provide 12 months of usage for the district wide furniture fixtures and equipment?

Answer #8: Under the Georgia Open Records Act (OCGA §50-18-70 to §50-18-77) all public records are available for inspection including contract documents. All open records requests to inspect or copy records must be made in writing to the Open Records Specialist. The request box can be found at https://www.dekalbschoolsga.org/hr/employee-relations/#tab-9a89bbe921f46756671 Simply, scroll to the bottom of the page and click “Submit an open records

Question #9: Because we didn’t see quantities on the bid, we were trying to verify with you what the quantities are and how much are you actually ordering annually?

Answer #9: Under the Georgia Open Records Act (OCGA §50-18-70 to §50-18-77) all public records are available for inspection including contract documents. All open records requests to inspect or copy records must be made in writing to the Open Records Specialist. The request box can be found at https://www.dekalbschoolsga.org/hr/employee-relations/#tab-9a89bbe921f46756671 Simply, scroll to the bottom of the page and click “Submit an open records

Question #10: Are you operating on a current furniture bid that was awarded? How are you currently purchasing furniture?

Answer #10: Bid 17-80 District Wide Furniture, Fixture and Equipment.

Question #11: Are you able to provide 12 moth usage for District Wide Furniture, Fixture & Equipment? Also the results of the last furniture bid awarded?

Answer #11: Under the Georgia Open Records Act (OCGA §50-18-70 to §50-18-77) all public records are available for inspection including contract documents. All open records requests to inspect or copy records must be made in writing to the Open Records Specialist. The request box can be found at https://www.dekalbschoolsga.org/hr/employee-relations/#tab-9a89bbe921f46756671 Simply, scroll to the bottom of the page and click “Submit an open records request”.