22-497 Q&A Final

BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 1

QUESTIONS & ANSWERS

Custodial Supplies

Today’s Date: October 7, 2021

RESPONSES MUST BE RECEIVED IN THE PURCHASING DEPARTMENT:

- BID SUBMISSION DEADLINE TIME - Before 2:00 PM, Tuesday, October 19, 2021

- VIRTUAL PUBLIC BID OPENING - At 3:00 PM, Wednesday, October 19, 2021

RESPONSES TO BE OPENED: Beginning 3:00 PM EST, Wednesday, October 19, 2021

DeKalb County School District Purchasing Department

1701 Mountain Industrial Boulevard Stone Mountain, GA 30083

Question #1: Due to the volatility of the trash can liner industry, would Dekalb County School’s consider 90 day pricing/review options? At this time raw material suppliers won’t commit to 1year contract pricing.

Answer #1: See page 3, Price Provision.

Question #2: Will this bid be awarded as sole source or a multiple vendor award?

Answer #2: See page 16, Purpose and Objective & Award.

Question #3: As the manufacturer's representative for product listed in BID NO. 22-497 posted on September 16, 2021 for Custodial Supplies for DeKalb County School District, I am writing asking for clarification on the product requested that is listed on page 26 under Group 8, Skin Care - Specifications.

"Packaged Hand Soap: Foam antimicrobial, enriched with vitamins and moisturizers. GoJo. 10,000 No equivalent accepted."

Can you please provide the specific GOJO item number requested by DeKalb County School District in this bid so we may provide our distribution partners with the correct soap cartridge currently being used within your district for quoting/supplying product for this bid.

Answer #3: Gojo #516104.

BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 2

Question #4: Group 1, line item 9 - What is the case count on what you are expecting?

• Microfiber Cloths- New cloths with option for color code system.

• Separate cloths for glass.

Answer #4: 50 lb box. Please see revised bid form, Addendum No. 1.

Question #5: Under Group 6 – Specifications: Item #4 - Vinyl Stretch Work Rubbers: Lab Safety Supply #4BQ-16236 or DCSD approved equivalent. 50 pr. Please supply size(s).

Answer #5: S, M, L and XL. Please see revised bid form, Addendum No. 1.

Question #6: Under Group 6 – Specifications: Item # 10 - Putty Knife: Steel blade, Coated with clear protectant to resist corrosion, red handle for comfort or DCSD approved equivalent. 100 Each. Please stipulate the size.

Answer #6: 6 inch. Please see revised bid form, Addendum No. 1.

Question #7: Under Group 2 – Specifications: Can, Sanitary Waste - This items stand-alone waste can. 75 Each. What size can?

Any specifics or dimensions?

Answer #7: Please see revised bid form, Addendum No. 1.

Question #8: Can you provide the award pricing per item and winning vendor from the previous bid and the date of the previous award. Can you also provide the pricing that the awarded vendor put for subsequent years for the Liners and Gloves?

Answer #8: Contact Open Records Department at https://www.dekalbschoolsga.org/hr/employee-relations/#tab-9a89bbe921f46756671

Question #9: Based on previous ordering history and purchase orders, about how often are the Liners ordered (Monthly, quarterly or other) and what is an approximate case order?

Answer #9: Quarterly, approximately 1200 cases.

Question #10: Based on previous ordering history and purchase orders, about how often are the gloves ordered (Monthly, quarterly or other) and what is an approximate case order?

Answer #10: Due to the demand gloves will be ordered on an as needed basis.

Question #11: Are the Latex Gloves 100 per Box, 10 boxes per case? The Specification says 10 Gloves per Box.

Answer #11: 100 gloves per box, 10 boxes per case.

Question #12: Are electronic signatures acceptable?

Answer #12: Yes.

BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 3

Question #13: Are we required to hand deliver the bid response or has that changed per Covid guidelines?

Answer #13: See Pages 2 & 3 for delivery instructions.

Question #14: For the Gojo soap, Group 8, Item 1, Can you please provide the manufacturer product number?

Answer #14: Gojo #516104.

Question #15: Please provide the mfgr # for the below, as the number does not appear to be valid -

Mop Pail: Rubbermaid 8780-88 or DCSD approved equivalent.

Answer #15: Please see revised bid form, Addendum No. 1.

Question #16: Will an electronic signature be acceptable?

Answer #16: Yes.

Question #17: Are the estimated quantities for a 12 month period?

Answer #17: The quantities listed are estimates ordered annually, actual quantities purchased may vary.

Question #18: Page 4 states INSIDE DELIVERY REQUIRED but if we are delivering to the central warehouse, wouldn’t we be delivering dock-to-dock? Please confirm.

Answer #18: Deliveries will be made dock-to-dock.

Question #19: Group 1

a. Item 5 – What is the “melt to point”? 20 degrees, 0 degrees, -15 degrees, etc

b. Item 9 – What size microfiber cloths and how many per case?

Answer #19: a. 20 degrees

b. Please see revised bid form, Addendum No. 1.

Question #20: Group 2

a. Are these the correct part #? Or can we get more description?

i. Mop Pail: Rubbermaid 8780-88 or DCSD approved equivalent.

ii. Dust Pan: Rubbermaid Lobby-Pro 59521 or DCSD approved equivalent.

Group #20: Group 3

a. Item 1 & 3 – What is the difference between these two “stripping pads”?

b. Item 3 -- What size square pad do you need?

c. Item 6 -- What size is the floor disc?

BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 4

Answer #20: Group 2 ai. Please see revised bid form, Addendum No. 1.

Group 2 aii. Lobby-Pro 2531 Group 3a. Please see revised bid form, Addendum No. 1.

3b. 14 x 20 3c. 20 inch

Question #21: Group 5

a. Item 7 & 8 -- Must spray bottles and spray triggers be 16 ounce. Can they be 32 ounce?

Answer #21: Must be 16 oz.

Question #22: Group 6

a. Item 10 – What is the width of the putty knife?

Answer #22: 6 inch. Please see revised bid form, Addendum No. 1.

Question #23: Group 8

a. What is the GoJo manufacturer number?

b. If this is a soap refill for a dispenser

i. Will we be required to provide dispensers at no charge?

ii. Will we be required to provide installation?

iii. Is there a program established with another supplier where a buy-out would be necessary?

Answer #23: a. Gojo #516104.

b.i. Yes b.ii. No b.iii. No

Question #24: Group 10

a. Item 3 – Description states 10 gloves per box. Most gloves are packaged 100 per box. Is this acceptable?

Answer #24: 100 gloves per box, 10 boxes per case.

Question #25: What is the difference between Group 5/Item 1 and Group 7/Item 4?

Answer #25: Please see revised bid form, Addendum No. 1.

Question #26: Will responding with a cooperative or state contract be acceptable in bid responses? What would deem it non-responsive?

Answer #26: DCSD accepts all responses. Pricing must be submitted on the cost sheet.

BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 5

Question #27: Are we able to provide additional specs for line items (even with exact item) to emphasize the additional features provided by that item (I.e. warranty, etc)?

Answer #27: If any additional information is required for an item, it will be requested from the awarded vendor as needed.