22-0073 RFQ Contract Chains Hooks and Links 1.pdf

RFQ# 22-0073 Chains, Hooks, and Links Page 1

R E Q U E S T F O R Q U O T E

RFQ# 22-0073 / Chains, Hooks, and Links

BIDBUY BID #22-557THA-PROCU-B-30080

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Brian Chillmon, Senior Buyer PHONE: 630-241-6800 ext. 4604 EMAIL: BChillmon@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED: The Illinois State Toll Highway Authority (ISTHA) is seeking a vendor to furnish and deliver the Tollway’s estimated quantities of chains, hooks, and links, as detailed below:

Chains

Description

Manufacturer

Part # Chain Size Working

Load Limit

Overhead Lifting Chain, High Tensile Heat Treated Alloy Grade 100 Proof Tested, Self-Colored To be cut to various lengths as specified with each order

Campbell or Approved Equal

0405212

9/32”

3,500 lbs.

Overhead Lifting Chain, High Tensile Heat Treated Alloy Grade 100 Proof Tested, Self-Colored To be cut to various lengths as specified with each order

Campbell

0405412

3/8”

7,100 lbs.

Overhead Lifting Chain, High Tensile Heat Treated Alloy Grade 100 Proof Tested, Self-Colored To be cut to various lengths as specified with each order

Campbell

0405512

1/2"

12,000 lbs.

mailto:BChillmon@getipass.com

RFQ# 22-0073 Chains, Hooks, and Links Page 2

Chains

Chain Size Working

Load Limit

Overhead Lifting Chain, High Tensile Heat Treated Alloy Grade 100 Proof Tested, Self-Colored To be cut to various lengths as specified with each order

Campbell

0405612

5/8”

18,100 lbs.

Hooks

Chain Size

Working Load Limit

Diagram

Dimensions

Heat Treated McMaster- Carr

34645T23 3/8” 8,800 lbs.

A: 1/2”

Tempered Forged or Approved B: 3-7/16”

Alloy Steel Grab Hook Equal

D: 13/16” with Eye for Use with Diameter:

Grade 100 Alloy 3/8” 9/16”

Chain Heat Treated McMaster-

34645T24 1/2" 15,000 lbs.

A: 5/8”

Tempered Forged or Approved B: 3-13/16”

Alloy Steel Grab Hook Equal D: 15/16” with Eye for Use with Diameter:

Grade 100 Alloy 1/2” 11/16”

Chain

Heat Treated McMaster-

34645T25 5/8” 22,600 lbs.

A: 11/16”

Tempered Forged or Approved B: 5-1/16”

Alloy Steel Grab Hook Equal D: 1-1/4” with Eye for Use with

Diameter:

7/8”

Grade 100 Alloy 5/8” Chain Slip Hook with Eye, McMaster-

3547T26 3/8” 5,500 lbs.

A: 1-1/4”

Grade 63 Alloy Steel or Approved B: 3-11/16”

Equal D: 3/4”

Diameter:

7/16”

RFQ# 22-0073 Chains, Hooks, and Links Page 3

Links

Description Manufacturer Part # Chain Size

Working Load Limit

System Diagram

Grade 100 Quik- Alloy Coupling Link

Campbell or Approved Equal

5779225 9/32” 4,300 lbs. 10

Grade 100 Quik- Alloy Coupling Link

Campbell or

5779235 3/8” 8,800 lbs. 10

Campbell or

5779245 1/2” 15,000 lbs. 10

Campbell or

5779255 5/8” 22,600 lbs. 10

1.2. MILESTONES AND DELIVERABLES:

1.2.1. INVOICES: Vendor shall supply itemized invoices within fifteen (15) days of each delivery to the Tollway. Invoices shall be marked to the attention of the Contract Invoice Administrator and delivered to the Illinois Tollway, P.O. Box 3094, in Lisle, IL 60532 or FinanceInvoices@getipass.com.

1.3. VENDOR/STAFF SPECIFICATIONS:

1.3.1. COVID-19 PROTECTIONS: In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.

mailto:FinanceInvoices@getipass.com

RFQ# 22-0073 Chains, Hooks, and Links Page 4

1.4. TRANSPORTATION AND DELIVERY: Delivery shall be FOB (Freight on Board) destination to the Illinois Tollway M-14 site: I-355 and I-88, I-355 Milepost 21.9 Northbound, Downers Grove, IL 60515 or [3460 Finley Road, Downers Grove, Il 60515] Monday through Friday, except State holidays, between 8:30 a.m. and 2:00 p.m.

CDT. The vendor is responsible for transportation and delivery of all items and Unit Prices should reflect the associated costs when generating the bid.

NOTE: This facility does not have a loading dock. Large items shall ship on a flat-bed trailer. If an enclosed trailer is utilized, the driver shall be required to move the material to the end of the trailer for unloading.

2. TERM AND TERMINATION

2.1 TERM OF THIS CONTRACT: The estimated duration of this contract shall be for the period of two (2) years from August 29, 2022 through August 28, 2024. Unless otherwise specified, this Contract shall commence upon the last dated signature of the Parties.

2.2 RENEWAL: This Contract may not be renewed unless the renewal period(s) and any applicable conditions are shown below. The renewal shall be subject to the same terms and conditions as the original Contract unless otherwise stated below. Renewal pricing is shown below. However, the Contract may not renew automatically, nor may the contract renew solely at the Vendor’s option.

This Contract does not contain any renewal options and therefore cannot be renewed.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason. 30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

RFQ# 22-0073 Chains, Hooks, and Links Page 5

3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors will be required to complete a contract along with applicable forms and disclosures. The required forms are as follows, and are not required at the time of bid submission.

They may be located on the CPO’s website at:

https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx

FORMS A

Complete this section if you are not using an Illinois Procurement Gateway (IPG) Registration #

OR

FORMS B

Complete this section only if you are using an IPG Registration #

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Tollway pursuant to statute 605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway

Attention: Procurement P.O. Box 3094

Lisle, Illinois 60532-8094 Email: FinanceInvoices@getipass.com https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx mailto:FinanceInvoices@getipass.com

RFQ# 22-0073 Chains, Hooks, and Links Page 6

Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Tollway is guaranteed to receive the lowest price.

If the Tollway issues an award, the award will be made to the Responsive/Responsible bidder who submits the lowest price.

Vendors shall bid on all groups to be considered responsive.

METHOD AND RATE OF COMPENSATION: Vendor shall be compensated by the following method:

Initial 2 Year Term Group 1

Line # ISTHA # Description Estimated Quantities

Unit Price (Per Foot: Unit

Price must include Shipping)

Extension (Est. Qty. x Unit

Price)

1 108192 Overhead Lifting Chain 9/32” Campbell # 0405212 or Approved Equal

300 Feet

Specify Manufacturer Name: Specify Product #:

2 35191 Overhead Lifting Chain 3/8” Campbell # 0405412 or Approved Equal

1,100 Feet $ $

Specify Manufacturer Name:

3 35167 Overhead Lifting Chain 1/2" Campbell # 0405512 or Approved Equal

100 Feet $ $

Specify Manufacturer Name: Specify Product #:

4 180261 Overhead Lifting Chain 5/8” Campbell # 0405612 or Approved Equal

100 Feet $ $

Specify Manufacturer Name: Specify Product #:

5 35173 Eye Hook for 3/8” Chain McMaster – Carr # 34645T23 or Approved Equal

150 Each $ $

RFQ# 22-0073 Chains, Hooks, and Links Page 7

Line # ISTHA # Description Estimated Quantities

Unit Price (Per Foot: Unit

Price must include Shipping)

Extension (Est. Qty. x Unit

Price)

6 35174 Eye Hook for 1/2" Chain McMaster-Carr #34645T24 or Approved Equal

15 Each $ $

Specify Manufacturer Name: Specify Product #:

7 35175 Eye Hook for 5/8” Chain McMaster-Carr #34645T25 or

10 Each $ $

8 120910 3/8” Eye Type Slip Hook McMaster – Carr # 3547T26

12 Each

9 124129

Quik–Alloy Coupling Link for 9/32” Chain Campbell # 5779225 or Approved Equal

120 Each $ $

Specify Manufacturer Name: Specify Product #:

10 124130

Quik–Alloy Coupling Link for 3/8” Chain Campbell # 5779235 or Approved Equal

150 Each $ $

Specify Manufacturer Name:

11 124131

Quik–Alloy Coupling Link for 1/2” Chain Campbell # 5779245 or Approved Equal

40 Each $ $

Specify Manufacturer Name: Specify Product #:

12 124132

Quik–Alloy Coupling Link for 5/8” Chain Campbell # 5779255

25 Each $

Total Bid for Group 1 $

RFQ# 22-0073 Chains, Hooks, and Links Page 8

Initial 2 Year Term GROUP 2: MANUFACTURER’S CATALOG PRICING

The Illinois Tollway is also seeking a percent discount from manufacturer’s list price for all other items that the Tollway may purchase throughout the contract term. Bidder shall enter the discount from manufacturer’s list price in the pricing table below. Bidder shall determine the amount of discount from the manufacturer’s published list price they are willing to provide the Tollway. This price shall be applied to all items and parts other than those detailed in Group(s) 1a and 2 purchased utilizing this contract. To complete the Pricing Table below the Bidder shall multiply the “Estimated Usage” by “Percent Discount from Manufacturer’s List Price” to obtain the “Dollar Value of Percent Discount from Manufacturer’s List Price.” To obtain the “Extension,” subtract the “Dollar Value of Percent Discount” from the “Estimated Usage.” For example; $60,000.00 (“Estimated Usage”) x 1% (“Percent Discount”) = $600.00 (“Dollar Value of Percent Discount”). To obtain the “Extension,” $60,000.00 (“Estimated Usage”) - $600.00 (“Dollar Value of Percent Discount”) = $59,400.00 (“Extension”).

When bidder is not able to provide a discount in the “Percent Discount from Manufacturer’s List Price” column, bidder shall enter “0%” for “Percent Discount from Manufacturer’s List Price,” “$0.00” for “Dollar Value of Percent Discount,” and enter the “Estimated Usage” amount in the “Extension” column.

Line # Manufacturer’s

Catalog or Price List

Estimated Usage

Percent Discount from

Manufacturer’s List Price

Dollar Value of Percent Discount from

Manufacturer’s List Price (Estimated Usage x Percent

Discount from Manufacturer’s List Price)

Extension (Estimated Usage – Dollar Value of Percent Discount from Manufacturer’s List Price)

13 McMaster-Carr $5,000.00 % $ $

14 Campbell Chain $5,000.00 % $ $

15 ACCO $5,000.00 % $ $

Initial 2 Year Term GROUP 2: Manufacturer’s Catalog Pricing Total: $

Initial 2 Year term Group 1 – Line Items Total: $

Initial 2 Year Term GROUP 2: Manufacturer’s Catalog Pricing Total: $

2 Year Initial Term Total Bid: $

IPG Registration Number: Expiration Date:

COMPANY NAME:

PRICE(S) QUOTED BY:

RFQ# 22-0073 Chains, Hooks, and Links Page 9

DATE:

SIGNATURE: