21LPCKQ Addendum 2.pdf

707 North Calvert St., Baltimore, MD 21202 | 410.545.8604 | 1-800-446-5962 | Maryland Relay TTY 800.735.2258 | roads.maryland.gov

ADDENDUM

TO: ALL HOLDERS OF CONTRACT DOCUMENTS

FROM: OED DIRECTOR SONAL RAM, P.E.

SUBJECT: 21LPCKQ ADDENDUM NO. 2

F.A.P. NO. N/A

MANAGEMENT OF LANDSCAPE ASSETS IN CECIL, KENT AND QUEEN ANNE

COUNTIES (DISTRICT 2)

DATE: JANUARY 19, 2021

Please be advised that the Maryland Department of Transportation State Highway Administration

(MDOT SHA) has issued an addendum for Contract No. 21LPCKQ. The Bid Opening for this contract is still scheduled for January 22, 2021.

The attention of prospective bidders is directed to the following revisions, additions and/or deletions to the Invitation for Bids booklet.

Invitation for Bids Booklet

Page No. Description vi REMOVE AND REPLACE page from Table of Contents

58-59 REMOVE AND REPLACE page from Category 700 – Landscaping – Landscape Planting

Management. Added herbicide as acceptable method for weed control. Herbicides will be incidental to the Landscape Planting Management item. Corrected date of inspections to read 2021.

The attention of prospective bidders is directed to the following responses to Contractor inquiries.

Contractor Questions

Included in this response are questions received as of January 14, 2021.

Q1: Will an opportunity be provided to the Contractor to make up any lost rotations caused by a possible delay in Notice to Proceed?

A1: That will be at the discretion of the State. Per IFB Section 2.1 Summary Statement the following statement is included: “All construction items and quantities in the Special

Provisions are provided for use when and as directed by the Engineer. The quantities for these items are established for the purpose of obtaining a bid price. The quantities for these items may be increased, decreased, or deleted entirely from the Contract by the Engineer.”

All Holders of Contract Documents Page Two

While we do not anticipate any delays in Notice to Proceed, circumstances sometimes affect the process that are out of our control.

Q2: Can you let me know which documents are required to be submitted with the bid form? How are bids to be submitted for this solicitation?

A2: All bid documents for this contract are to be uploaded to the solicitation page on eMarylandMarketplace Advantage (eMMA).

Per IFB Section 5.4 Required Bid Submission, the following documents are required to be included with the bid submittal:

• Completed Bid Form (Attachment B-2)

• Bidder Information Sheet (Appendix 2)

• Acknowledgment of all addenda to this IFB. The acknowledgment(s) can be found at the end of the addendum document. There have been 2 Addenda issued for this solicitation. Both acknowledgments should be included with the bid submittal.

• Additional Document If Required. For all Small Business Reserve solicitations this would include the Small Business Contract Affidavit (Appendix 5)

All documents must be completed and signed, as required. The bid will be rejected as incomplete if all documents are not included with the bid submittal.

Q3: We noticed that herbicides were mentioned in the additional items as a method of weed control. Are herbicides approved for use in all areas? We didn't see it mentioned in the overall item.

A3: Yes, herbicides are approved for use in all areas. We have modified the specification for clarification.

Q4: Can you let us know when the inspections will begin? We saw they were scheduled to start in

2020.

A4: Inspections will begin on or around the 25 th of March, 2021. We have modified the specification to make this adjustment.

All Holders of Contract Documents Page Three

Questions relating to this Addendum No. 2 may be directed in writing to:

Ms. Sonal Ram, P.E.

Director, Office of Environmental Design

707 North Calvert Street, C-303 Baltimore MD 21202

ATTN: Mr. Andrew Shoffner

If time is of the essence, written questions may be emailed to Mr. Andrew Shoffner, MDOT SHA Office of Environmental Design - Landscape Programs Division Chief, at AShoffner@mdot.maryland.gov. The

Contractor must identify the source of the question and the contract number.

Ms. Sonal Ram, P.E.

Director, Office of Environmental Design

This Addendum is issued to clarify, add to, delete from, correct and/or change the bid documents to the extent indicated and is hereby made part of the said bid documents on which the contract will be based. COMAR 21.05.02.08 requires that all addenda issued be acknowledged prior to submitting your bid. We are requesting the below Addendum Receipt form be returned with your bid documents.

ADDENDUM RECEIPT FORM:

I acknowledge receipt of Addendum No. 2 for Contract No. 21LPCKQ.

Signature Company Date

Management of Landscape Assets in Cecil, Kent and Queen Anne’s Counties (District 2) - Solicitation #: 21LPCKQ

IFB Document

IFB for Maryland Department of Transportation State Highway Administration

Addendum No. 2 01-19-2021 Page vi of 69

Attachment G. Federal Funds Attachments

Attachment H. Conflict of Interest Affidavit and Disclosure

Attachment I. Non-Disclosure Agreement (Contractor)

Attachment J. HIPAA Business Associate Agreement

Attachment K. Mercury Affidavit

Attachment L. Location of the Performance of Services Disclosure

Attachment M. Sample Contract

Attachment N. Contract Affidavit

Attachment O. DHS Hiring Agreement

Appendix 1. – Abbreviations and Definitions

Appendix 2. – Bidder Information Sheet

Appendix 3.1 – Category 100 – Maintenance of Traffic

Appendix 3.2– Category 300 –Erosion and Sediment Control

Appendix 3.2 – Category 700 -- Landscaping

Appendix 4. – Vendor Qualification Statement

Appendix 5. – Small Business Contract Affidavit

Management of Landscape Assets in Cecil, Kent and Queen Anne’s Counties (District 2) - Solicitation #: 21LPCKQ

IFB Document

IFB for Maryland Department of Transportation State Highway Administration

Addendum No. 2 01-19-2021 Page 58 of 69

(1) Control and remove weeds within mulched areas listed in Table LA using herbicide and manual methods in conformance with the IPM Program and Schedule.

(2) Ensure that weeds are not visible within the limits of the managed area, or within paver areas, curbs and sidewalks adjacent to the managed area.

(3) Refer to (p) and (q) and control weeds as Additional Work when directed.

(o) Litter and Debris. Litter and debris consist of organic and inorganic materials over 1 in.

diameter in any dimension including leaves, branches and other plant debris, plastic bags, newspapers, beverage cans, food waste, etc. within the limits of the managed areas, or within curbs, pavers, sidewalks and pavements adjacent to the managed areas. Remove and dispose of litter and debris within mulched areas listed in Table LA.

(p) Additional Work Pre-Emergent. Refer to (k) and (n). Apply pre-emergent herbicides in conformance with the IPM Program when directed as Additional Work.

(q) Additional Work Post-Emergent. Refer to (k) and (n). Apply post-emergent herbicides in conformance with the IPM Program when directed as Additional Work.

(r) Additional Work 2 Inch Mulch. Refer to (k). Apply shredded hardwood bark mulch to a depth of 2 inches above the soil surface when directed as Additional Work.

(s) Inspection Schedule. The Engineer will conduct inspections on or about the 25th of March, April, May, June, July, August, September, October, November of 2021. The date of the first inspection will be provided at the Preconstruction Meeting. The Contractor will be invited to participate at inspections, but attendance will not be required.

MEASUREMENT AND PAYMENT. One or more of the following will be measured and paid for at the Contract unit price for Management of Landscape Areas.

Management of Landscape Areas will be measured and paid for at the contract unit price per each monthly inspection. The payment will be full compensation for all labor, equipment, herbicides, materials, tools, disposal fees and incidentals necessary to complete Management Activities (m), (n) and (o) within Landscape Areas listed in Table LA.

Additional Work Pre-Emergent will be measured and paid for at the contract unit price per square yard when directed as Additional Work. The payment will be full compensation for all labor, pesticides, water, equipment, tools, disposal fees and incidentals necessary to complete Management Activity (p) in areas as directed.

Additional Work Post-Emergent will be measured and paid for at the contract unit price per square yard when directed as Additional Work. The payment will be full compensation for all labor, pesticides, water, equipment, tools, disposal fees and incidentals necessary to complete Management Activity (q) in areas as directed.