_219544_D3B_Baxter_truck_Repair_RFB.pdf
PDF 26 KB Posted
- Attached to
- #219544 D3B Baxter truck Repair RFB
- Solicitation number
- 2000018416
- Issued by
- Dakota County, Minnesota
About this file
This is a Request for Bid (RFB) issued by the Minnesota Department of Transportation (MnDOT) for mechanical and body repair services on a Western Star 4700 Tandem Axle plow truck (Unit #219544) equipped with a Detroit Diesel DD13 Engine and Allison 4500 RDS Transmission with PTO. The vehicle sustained accident damage affecting multiple components. All bids must be submitted electronically through the SWIFT Supplier Portal by July 1, 2026, at 1:00 PM. The repair work is scheduled for delivery/completion by July 6, 2026. No in-person bidder's meeting or site visit information is specified in the solicitation. MnDOT reserves the right to award the contract to the lowest responsible bidder meeting all specifications and terms and conditions, with the option to award items separately, by grouping, or by total as deemed most advantageous to the State.
Bidders must submit a completed Exhibit D Price Schedule detailing the repair costs, with the bid amount entered into the solicitation system. The solicitation encourages participation from small businesses and disadvantaged-owned enterprises certified under Minnesota's Small Business Procurement Program, though this is not a set-aside. The award will be based on lowest price from a responsible bidder meeting all technical and contractual requirements. Bidders must be registered as either a bidder or supplier in the SWIFT system to participate. All required attachments, including Terms and Conditions (last updated December 24, 2018), must be reviewed and uploaded with the response. The Contractor Assistance Helpdesk is available at 651.201.8100, Option 1, for registration and submission support.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Exhibit_D_Price_Schedule.xlsx | XLSX spreadsheet | |
| Document_3_of_3_Contract_.pdf | ||
| Document_1_of_3_.Request_for_Bid_pdf.pdf | ||
| Request_for_Bid_2_of_3_Declarations_.pdf |
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Text version
Event Description The Minnesota Department of Transportation (MnDOT) intends to accept offers and contract with a vendor to provide mechanical and body repairs on MN DOT Unit #219544 Western Star 4700 Tandem Axle plow truck with a Detroit Diesel DD13 Engine, Allison 4500 RDS Transmission with PTO. This vehicle was involved in an accident causing damage to multiple components on the truck.
THIS IS A FORMAL EVENT/SOLICITATION. Responders must submit their bids on the Supplier Portal. No non-electronic or e-mail responses will be accepted. The response must be submitted no later than the date and time called for in the Finish Time in the Event Details.
Your bid is not submitted until you select the ‘Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation.
SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors needing help with registration and/or completing their response to this Event in the Supplier Portal may contact the Contractor Assistance Helpdesk: 651.201.8100, Option 1.
If your response does not comply with the solicitation requirements, it will be rejected. MMB will award the event to the lowest responsible bidder that meets the specifications and all terms and conditions. The State of Minnesota reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.
Thank you for your interest and participation.
Note: Suppliers who are registered only as bidders must register as suppliers before being awarded an event.
General Comments
- **ATTENTION BIDDERS**
You must submit all responses electronically through the SWIFT portal. See line items for specifications. MMB does not accept email or faxed responses. Please be aware there may be attachments included in this event.
The supplier is responsible for reviewing all attachments, including the Event Details and the Responders Declarations Documents.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your
Event Details
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Schultz,Gregory Phone:
Email: gregory.schultz@state.mn.us
Event ID Format Type Page T7901-2000018416 Sell RFx 1 Event Round Version 1 1 Event Name #219544 D3B Baxter truck Repair RFB Start Time Finish Time 06/05/2026 14:30:00 07/01/2026 13:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Schultz,Gregory Phone:
Email: gregory.schultz@state.mn.us
Event ID Format Type Page T7901-2000018416 Sell RFx 2 Event Round Version 1 1 Event Name #219544 D3B Baxter truck Repair RFB Start Time Finish Time 06/05/2026 14:30:00 07/01/2026 13:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Schultz,Gregory Phone:
Email: gregory.schultz@state.mn.us
Event ID Format Type Page T7901-2000018416 Sell RFx 3 Event Round Version 1 1 Event Name #219544 D3B Baxter truck Repair RFB Start Time Finish Time 06/05/2026 14:30:00 07/01/2026 13:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: Truck repair Comments:
- Once you have completed and uploaded your Exhibit D: Price Schedule you will be asked to place a bid dollar amount into the solicitation. At this time you must enter a certain dollar amount to save and continue. At this point responders can enter a response of 1 dollar, so the system will allow you to continue with the price schedule. This amount will not be used in the evaluation process, only the approved Exhibit D price schedule will be evaluated.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Schultz,Gregory Phone:
Email: gregory.schultz@state.mn.us
Event ID Format Type Page T7901-2000018416 Sell RFx 4 Event Round Version 1 1 Event Name #219544 D3B Baxter truck Repair RFB Start Time Finish Time 06/05/2026 14:30:00 07/01/2026 13:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Schultz,Gregory Phone:
Email: gregory.schultz@state.mn.us
Event ID Format Type Page T7901-2000018416 Sell RFx 5 Event Round Version 1 1 Event Name #219544 D3B Baxter truck Repair RFB Start Time Finish Time 06/05/2026 14:30:00 07/01/2026 13:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Truck repair
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 07/06/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Schultz,Gregory Phone:
Email: gregory.schultz@state.mn.us
Event ID Format Type Page T7901-2000018416 Sell RFx 6 Event Round Version 1 1 Event Name #219544 D3B Baxter truck Repair RFB Start Time Finish Time 06/05/2026 14:30:00 07/01/2026 13:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Schultz,Gregory Phone:
Email: gregory.schultz@state.mn.us
Event ID Format Type Page T7901-2000018416 Sell RFx 7 Event Round Version 1 1 Event Name #219544 D3B Baxter truck Repair RFB Start Time Finish Time 06/05/2026 14:30:00 07/01/2026 13:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .