215585-event.pdf

INVITATION FOR BIDS

Deer Flat & Birch Creek Lop & Scatter

SOLICITATION #CN17111

Pursuant to the Utah Procurement Code, participation on this solicitation is limited to prequalified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered.

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide for improved wildlife habitat and rangeland improvements by hand cutting (Lop and Scatter) standing live or dead Pinyon Pine and Juniper trees including saplings

BIDDING:

Awarded To: Summitt Forests, Inc

Awarded to Summitt Forest as the lowest responsive and responsible bidder.

Deer Flat & Birch Creek Lop & Scatter Department of Natural Resources, Trees, bushes, cutting, lop and scatter

Open 4/27/2017 2:00 PM MST Type Invitation for Bid Close 5/18/2017 2:00 PM MST Number CN17111

Currency US Dollar

Sealed Until 5/18/2017 2:00 PM MST

Contacts

Cody Nelson codynelson@utah.gov

Phone +1 (801) 538-3141

Commodity Codes

Commodity Code Description

99999 AVL - NOT FOR VENDOR USE

Description

Issuing Procurement Unit State of Utah Division of Purchasing

Conducting Procurement Unit Department of Natural Resources mailto:codynelson@utah.gov

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This contract will be bid on a per-acre price. The per-acre price will be extended based on the quantity of acres to show a total project price. The total price shall include all labor, equipment and materials necessary to complete the job, which includes all mobilization and operating costs. There will be no fuel surcharges or adjustments negotiated.

Location and Description:

SITE SPECIFICS LOCATION #1:

Location and Description: Work under this Contract is located southwest of Marysvale, Utah this project is located within

Federal, and State Property. The total number of acres within the project area is 656 acres. The work locations of all projects are shown on the general location and site maps. Elevations range from 6,200 to 7,200 feet within the project site. Site is

Referred to as the Deer Flat Project

Access to the site: Access onto the project site is provided by a combination of paved highways, county dirt surface roads and jeep trails. Four (4) wheel drive vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

SITE SPECIFICS LOCATION #2:

Location and Description: Work under this Contract is located southwest of Circleville, Utah this project is located within Federal

Property. The total number of acres within the project area is 19 acres. The work locations of all projects are shown on the general location and site maps. Elevations range from 7,200 to 7,400 feet within the project site. Site is Referred to as the Birch

Creek Project

Access to the site: Access onto the project site is provided by a combination of paved highways, county dirt surface roads and jeep trails. Four (4) wheel drive vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

Acreage: 675

SPECIFIC TASKS:

Work Limits: Only areas shown on the Project Map will be treated. The project areas are identified with orange flagging or with verbal communication from project manager or on a contractor provided GPS unit. It will be the contractor’s responsibility to provide a GPS that is capable of loading shapefiles of the project areas from a computer. Measurements of this project were obtained through ArcMap 10.2.2.

Government staff will identify unit boundaries for the work executed under the contract. The Contractor shall immediately upon entering the project area, begin work, locate control points, section corners, and take such action to prevent their destruction

CONTRACTOR FURNISHED EQUIPMENT:

Equipment Requirements:

The Contractor shall furnish equipment on a fully-operational basis, with competent, fully-qualified operators, and shall meet the following specifications:

Must provide a minimum of a 12-man crew.

Be capable of cutting pinyon and juniper trees up to twelve (12”) inches in diameter at eight (6”) inches above ground level on the uphill side, in rocky areas. All other sites will be cut at four inches (4”) above ground.

3. Equipment shall be free of fluid leaks and be in good operating condition.

Equipment shall be washed before entering and exiting state lands. All soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

CONTRACT TIME:

Project Performance Time: _____40_________ calendar days from official Notice-to-Proceed (NTP)

Extended performance window: May 22nd 2017 – June 30th 2017. (either calendar days from NTP or beginning & end dates)

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resourcesis the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation CN17111

This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this

IFB.

Additional Information:

PRE-QUALIFICATION:

Pursuant to the Utah Procurement Code, participation on this solicitation (Invitation for Bid or Request for Quotes) is limited to pre-qualified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered.

SITE VISIT:

A mandatory site visit will be held on May 11th, 2017 at 10:00 am. We will meet at the Texaco Gas Station on the east side of

Main Street in Marysvale Utah. A sign-in sheet will be provided for all attendees to sign in with company name, contact person, phone number and email.

It is recommended that if you have an UTV or ATV that you bring it to the site visit. Although 4 wheel drive will make it, it will be a ruff ride.

PRE-QUALIFICATION:

Pursuant to the Utah Procurement Code, participation on this solicitation (Invitation for Bid or Request for Quotes) is limited to pre-qualified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered.

SITE VISIT:

A mandatory site visit will be held on May 11th, 2017 at 10:00 am. We will meet at the Texaco Gas Station on the east side of

Main Street in Marysvale Utah. A sign-in sheet will be provided for all attendees to sign in with company name, contact person, phone number and email.

While attendance at the pre-proposal conference is mandatory, it is strongly recommended that each potential bidder attend to ensure that he/she has a complete understanding of the requirements of this project. Bidders are otherwise urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to attend the pre-proposal conference, or to otherwise inspect the site, constitute grounds for a claim after contract award.

Mandatory Site visit:

Per Utah Procurement Rule R22-7-201 Pre-Proposal Conferences and Site Visits. Mandatory site visits must be attended in person by an authorized representative of the person or vendor submitting a proposal. You must attend the site visit in order for your bid to be considered. Failure to attend the site visit shall result in the disqualification of any offeror that does not have an authorized representative attend the entire duration of the mandatory site visit. An attendance log will be maintained including the name of each attendee, the entity the attendee is representing, and the attendee’s contact information, minutes of the site visit, and copies of any documents distributed by the conducting procurement unit to the attendees and shall be published as an addendum to the solicitation. Any verbal modifications made to any of the solicitation documents during the mandatory site visit shall be reduced to writing and will be published as an addendum to the solicitation.

QUESTIONS:

All questions related to this solicitation, specifications, or bidding procedures MUST be asked in writing in SciQuest (http://solutions.sciquest.com). There are no exceptions to this.

Shape Files:

For this project shape/KML file(s) [ X ] are [ ] are not available.

If available, files will be provided to any bidder who requests them. To request a shape/KML file, bidder must submit a request for the file(s) by email to _kendallbagley@utah.gov_. Properly submitted requests will be granted and file(s) will be provided by the UDWR representative by return emailas long as the emailed request is sent prior to the question & answer closing time. The

State purchasing agent Cody Nelson codynelson@utah.gov shall be sent a cc: copy of the emailed request. Requests for shape or

KML files submitted by fax or phone will not be honored. The State/DWR is not responsible if said files cannot be delivered by email because of the bidder’s email system limitations. It is the sole responsibility of the bidder to ensure that his/her email capability is adequate. Shape/KML files will not be delivered under any other format or method. No other comments or questions are allowed in an emailed request. Note the “Questions” provision below.

Under no circumstances shall the shape/KML files by considered part of the contractual document. They will be provided for informational purposes only. Any .pdf files provided in this bid document, and the actual physical site location shall govern any contractual interpretation or dispute related to this project

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this

IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB.

Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer

Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Prerequisites Required to View Event Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Rangeland Standard Terms and Conditions that have been attached to this IFB. See Buyer

Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality.

See Questions Section for uploading a Claim of Business Confidentiality form.

7. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Rangeland Terms and Conditions

2. Claim of Business Confidentiality Form

3. Attachment B Scope of Work

4. Attachment C maps

5. Site Visit attendees

Questions Required Questions

1. Acceptance of Prerequisites

1.1. Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/215585-369678606Rangeland%20Terms%20and%20Conditions.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1558537092&Signature=ckpyec1qUpDwfWWI8E%2FPxaFFzf0%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/215585-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1558537092&Signature=yerrgqlml4k%2BKSRXF6pYNH5kIQ0%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/215585-498877763Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1558537092&Signature=u34rB%2BZ1wVSOUOpBAzzC4mm1MmI%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/215585-498878714Attachment%20C%20Maps.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1558537092&Signature=gub%2Ff6Ie42jO7X7GRrCfh02ldvw%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/215585-507758317Deer%20Flat_Birch%20Creek%20Site%20Tour%20Attendees%2005_11_2017%20.PDF?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1558537092&Signature=mduhwM1nRAvbh4Zn6ip62d%2F1Dig%3D

Questions Required Questions

1.2. Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.3. Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract. By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.4. Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.5. Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.6. Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling

(801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.7. Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.8. Does Bidder have an outstanding tax lien in the State of Utah?

2. Vendor Information

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5. Please provide your firm's State of Utah Sales Tax ID Number.

2.6. Identify your firm's type of business.

Product Line Items Required Product Line Items

# Item Name, Description, Commodity Code Allow Alternates Qty. UOM Requested Delivery

P1 Deer Flat &Birch Creek Lop & Scatter 656 AC - Acre

P2 Birch Creek 19 AC - Acre

22 May 2017