215-20260807131311 FGH.pdf

Forrest General Hospital

Bid # 1611

Company Name: _______________________________________________________ Contact Name: ________________________________________________________ Company Address: ____________________________________________________ Phone Number: _______________________________________________________ Email Address: ________________________________________________________

Special Requirements for Bids

Attention: Purchasing Department 125 South 28th Avenue

Suite 100 Hattiesburg, MS 39401

(601) 288-1922

BID MUST BE RETURNED NO LATER THAN

August 25, 2026, at 2:00 p.m.

Return Bid Envelope Must Be Marked on Outside:

BID # 1611 ENCLOSED

“Grade “A” Whole Frozen Turkeys and Bone-In Smoked Ham Portions/Vouchers”

****BIDS MUST BE SUBMITTED VIA MAIL ONLY NO LATER THA

AUGUST 25, 2026, AT 2:00 P.M.****

Bid Opening Date: Friday, August 25, 2026

Bid Opening Time: Immediately after 2:00 p.m.

Bid Opening To Take Place:

Purchasing Department 125 South 28th Avenue

Forrest Health reserves the right to accept or reject any or all bids, as well as waive any and all informalities it deems appropriate.

****THE BID OPENING WILL BE OPEN TO ALL BIDDERS AND

WILL CONSIST OF TWO (2) REPRESENTATIVES FROM THE PURCHASING

DEPARTMENT. THE WINNER WILL BE NOTIFIED VIA TELEPHONE AND/OR MAIL.****

From: Paul DeFreese

Purchasing Department 125 South 28th Avenue

SUBJECT: BID INSTRUCTIONS

You are invited to bid on the attached request for quotation. Please read the information carefully.

The terms and conditions stated in this Request for Quotation shall be considered agreed to, unless specified otherwise. The Board reserves the right to reject any and all bids and to waive irregularities and informalities in the bid.

Please place your Company Name, Contact Name, Address, Telephone Number, and Email Address on the top left of page one (1). Provide the price per pound and complete all information as specified on page six (6). Provide signature of an official of your company at the bottom of page six (6) and on the Standard Contract Addendum on pages eight (8) and nine (9).

Mail your bid as specified on the attached “Special Requirements” page to the above address for the Forrest General Hospital Purchasing Department in a sealed envelope.

Quotation envelope must be marked with “BID #1611 ENCLOSED” and “Grade “A” Whole Frozen Turkeys and Bone-In Smoked Ham Portions/Vouchers” on the outside of the sealed envelope. Quotations received after the specified date, time and/or without bid # on the outside of the envelope, shall not be considered. Faxed copies of bid will only be accepted if faxed to an outside source and delivered to Forrest General Hospital Purchasing Department in a sealed envelope with all required information on outside of envelope.

Thank you, Paul DeFreese Purchasing Analyst

REQUEST FOR QUOTATION/PROPOSAL

FORREST HEALTH

P. O. BOX 16389, HATTIESBURG, MS 39404

(FOR SPECIFIED LOCATIONS)

Forrest Health reserves the right to reject any/or all bids and waive any informalities.

“Grade “A” Whole Frozen Turkeys and Bone-In Smoked Ham Portions/Vouchers”

For all practical purposes in other sections of these bid specifications, the proposing bidder may be referred to as the “Vendor” and Forrest General Hospital may be referred to as the “Hospital.”

Bid Overview

The Awarded Vendor(s) shall Provide Price per Pound for Grade “A”, Whole Frozen Turkeys/Vouchers, Self-Basting, Vacuum Packed with Weight of Ten (10) to Fourteen (14) Pounds Each and for Bone-In Smoked Ham Portions/Vouchers, Vacuum Packed with Weight of approximately 9 Pounds Each. Quantity based on previous year 2025 total of 4,513 each.

Grocery Store/Company awarded will be responsible for providing more or less if needed with no penalty toward Forrest Health if quantity of 4,513 is not met.

Vendor will be responsible for providing Forrest General Hospital with Employee Vouchers that state: “Voucher valid for one (1) Grade “A”, Whole Frozen Turkey ten (10) to fourteen (14) pounds to be picked up beginning Monday, November 2nd, 2026, through Thursday, December 31st, 2026. Voucher and Employee Badge must be presented at Grocery Store/Company in order to receive product” or “Voucher valid for one (1) Bone-In Smoked Ham Portion approximately nine (9) pounds to be picked up beginning Monday, November 2nd, 2026, through Thursday, December 31st, 2026. Voucher and Employee Badge must be presented at Grocery Store/Company in order to receive product”. Voucher to be printed in numerical order and provide a listing of Grocery Stores and Company locations to be redeemed.

Vendor to provide a sample of voucher that provides listing of Grocery Stores and Company locations.

Delivery to Outlying Facilities

Vendor will be responsible for making a one-time delivery of Grade “A”, Whole Frozen Turkeys/Vouchers, Self-Basting, Vacuum Packed with Weight of Ten (10) to Fourteen (14) Pounds and Bone-In Smoked Ham Portions/Vouchers, Vacuum Packed with Weight of approximately Nine (9) Pounds each to the following outlying facilities. Quantity included in the overall total requested is 4,513 more or less. Date, time, and specific location of delivery will be coordinated with Vendor by Forrest General Representative.

Highland Community Hospital Marion General Hospital 130 Highland Parkway 1560 Sumrall Road Picayune, MS 39466 Columbia, MS 39429

Walthall County Hospital Jefferson Davis Community Hospital 100 Hospital Drive 1102 Rose Street Tylertown, MS 39667 Prentiss, MS 39474

Pearl River County Hospital Perry County General Hospital 305 W. Moody Street 206 Bay Avenue Poplarville, MS 39470 Richton, MS 39476

Forrest Health Responsibility

1. The Hospital shall provide one or more representative(s) who will interface with the Vendor’s

Representative to answer questions, verify bid specifications and verify invoice information.

2. The Hospital shall determine the quantity of turkeys and hams/vouchers needed, set dates to be distributed, and coordinate distribution of vouchers.

Vendor Responsibility

1. It is recommended that the Vendor representative contact the Hospital representative to discuss any questions about the bid specifications prior to submitting a bid proposal. All bid documents are to be returned complete per bid specifications in order to be considered.

2. Vendor must provide a copy of a Certificate of Insurance with bid. The amount of Workers’ Compensation coverage required by Mississippi State Law. Commercial General Public Liability with a minimum coverage of $1,000,000.00 per occurrence and $3,000,000.00 in the annual aggregate. Automobile General Liability with a minimum coverage of $1,000,000.00.

3. Vendor is required to register the company and sales team with Forrest Health’s authorized Vendor Credentialing Program, Green Security.

4. The Vendor Representative will be responsible for completing and signing all documents included in the bid packet. Vendors who do not submit all required documents at the time of bid opening will not be considered.

5. Forrest Health will not be responsible for completing credit applications submitted by the awarded vendor. Financial documents are included in the attached documentation.

6. If two or more Vendors quote the same low (tie) bid and meets all bid specifications and the terms in compliance with Section 31-7-15 (1), Mississippi Code 1972, Annotated, the hospital has the option to divide the purchase equally as possible to each low Vendor or select the Awarded Vendor by drawing lots between or among the low (tie) Vendors.

7. Forrest Health reserves the right to reject any or all bids and award one or more of the options, whichever is in the best interest of the Hospital.

BID CHECKLIST

❑ Complete section at top of Page 1 with Company Name, Contact Name, Company

Address, Phone Number, and Email Address.

❑ On Page 7, check Yes or No to certify that you and your company qualify to do business as a resident of the State of Mississippi.

❑ On Page 7, if you are a non-resident person/firm/corporation, check Yes or No to confirm that a copy of your Resident State’s Law pertaining to your state’s treatment of non-resident bidders is attached.

❑ On Page 7, fill in the information requested in the center of the page to include Date, Vendor, Address, Official Signature, and Print Name & Title

❑ On Page 8, Standard Contract Addendum – please enter Vendor’s name in space provided at top of the page

❑ On Page 9, Standard Contract Addendum – please sign Contractor’s name, and date at the bottom left of the page.

Items Required with Bid:

❑ Provide certificate of insurance:

Vendor must provide a copy of certificate of insurance with bid:

• The amount of Worker’s Compensation coverage required by Mississippi State Law.

• Commercial General Public Liability with a minimum coverage of $1,000,000.00 per occurrence and $3,000,000.00 in the annual aggregate.

• Automobile General Liability with a minimum coverage of $1,000,000.00.

❑ Standard Contract Addendum (pages 8 & 9)

Forrest Health requests your price quote for the following items as per bid specifications.

Turkeys:

Grade “A”, Whole Frozen Turkeys, Self-Basting, Vacuum Packed with Weight of Ten (10) to Fourteen (14) Pounds Each. Quantity based on previous year 2025 total of 4,513 each.

Bid price per pound based on 4,513 turkeys: BID: ____.____ ____ /lb.

Hams:

Bone-In Smoked Ham Portions, Vacuum Packed with Weight of approximately Nine (9) Pounds Each. Quantity based on previous year 2025 total of 4,513 each.

Bid price per pound based on 4,513 hams: BID: ____.____ ____ /lb.

Bidders who are non-residents of the State of Mississippi must comply with the provisions of Section 31-3-21(3) of the Mississippi Code of 1972, as amended.

I certify that my company and I qualify to do business as a resident of the State of Mississippi.

Yes _____ No _____

As a non-resident person, firm or corporation, I confirm that a copy of my Resident State’s Law pertaining to my state’s treatment of non-resident bidders is attached.

Confirmed: Yes _____ No _____

We quote/propose you as specified by Forrest Health in this Bid.

Date: ___________________________________________________________________

Vendor: _________________________________________________________________

Address: ________________________________________________________________

Official Signature: _________________________________________________________

Print Name & Title: ________________________________________________________

FORREST COUNTY GENERAL HOSPITAL

STANDARD CONTRACT ADDENDUM

This standard contract addendum (“Addendum”) is an integral part of contracts entered into by Forrest County

General Hospital (“FCGH”) and shall become a part of the following listed Agreements with

___________________________________________ (“Contractor”) as if fully copied into the body of that Agreement.

FCGH owns, leases, operates, and/or does business as the following entities: Jefferson Davis General Hospital, Marion General Hospital, Walthall General Hospital, Pearl River County Hospital, Highland Community Hospital, and Perry County General Hospital.

The following terms shall control over any and all conflicting parts of the Agreement:

1. FCGH is a political subdivision of the State of Mississippi and is afforded the protection of limited sovereign immunity pursuant to the Mississippi Tort Claims Act (Mississippi Code Annotated, Section §11-46-1, et seq.

as amended) and the Mississippi Constitution, including Article 4, Section 100. Any action against FCGH shall be subject to the limitations contained in those and other applicable laws, including interpretations by the Mississippi Attorney General’s Office of the laws applicable to FCGH and/or the Agreement, none of which are waived by FCGH by entering into the Agreement.

2. FCGH contracts (including the Agreement) are governed by and interpreted under the laws of the State of Mississippi and the jurisdiction/venue for any litigation, special proceeding or other proceeding as between the parties that may be brought, or arise out of, in connection with, or by reason of the Agreement shall be in Forrest County, Mississippi.

3. No contract (including the Agreement) may be for a term of more than three (3) years unless it is an agreement regarding physical property (i.e., lease agreement for buildings, property, etc.).

4. Generally, Mississippi law does not allow FCGH to agree to contractual provisions under which it indemnifies or holds harmless another person or entity. Only to the extent permissible by Mississippi law does FCGH agree to any vendor’s references, if any, to limitation of liabilities, damages, and indemnifications.

5. Any references to attorney's fees to be paid by FCGH are deleted. Any reference to FCGH indemnifying or holding harmless the Contractor is deleted; FCGH does not agree to defend any contractor. Each party shall be responsible for its own defense against all claims, liabilities, losses and expenses, including reasonable costs, collection expenses and attorneys' fees, which may arise because of the negligence, misconduct or other fault of its own agents or employees in the performance of its obligations under this Agreement. Mississippi law also does not allow FCGH to agree to mandatory arbitration, choice of law (other than Mississippi), or choice of venue (other than Forrest County, Mississippi), and provisions in the Agreement to the contrary are hereby deleted.

6. All references to interest, penalties, and/or late fees to be paid by FCGH on other than lease-purchase contracts not exceeding five years are deleted. FCGH will pay within forty-five (45) days of invoice, receipt, inspection and approval of goods and services as provided in §31-7-305(3) of the Code.

7. In the event Contractor does not furnish products or services as agreed upon in the Agreement, including any stated time period to cure, FCGH may, at its discretion, declare the Agreement null and void by written notice to the Contractor or may require the Contractor, at Contractor's expense, to make such modification as necessary to make the products or services satisfactory.

8. As a political subdivision of the State, FCGH maintains professional and general liability coverage (or equivalent self-insurance) in the amounts set forth by the Mississippi Tort Claims Act under MS Code Annotated, Section 11-46-1, et seq.) and does not name others as additional insureds.

9. In the event of any conflict between the terms of the Agreement and the terms of this Standard Addendum, the terms of this Addendum shall control. This Addendum and the Agreement constitute the entire agreement of the Parties with regard to the subject matter of the Agreement. In all other respects, the Agreement shall remain unchanged. No modification to the Agreement or any term thereof may be amended except pursuant to in writing signed by an authorized representative of FCGH. Contractor hereby acknowledges that no other person has authority to bind FCGH to any change in any term of the Agreement, and specifically agrees that any Contractor cannot vary the terms of the Agreement by invoice, purchase order, memo or otherwise, unless it secures the signature of an authorized FCGH representative, acknowledging and expressly agreeing to the change. No acceptance or payment of an invoice by FCGH where the terms of that invoice that vary the Agreement shall constitute an amendment to the Agreement, but to the contrary shall be treated as mutual mistake and Contractor shall refund any payment received from FCGH which is not in compliance with the price terms and other provisions of the Agreement.

10. Contractor agrees to abide by the requirements of the Mississippi Employment Protection Act (E-Verify Program), as amended, by registering to do business with the Mississippi Department of Employment Security. Contractor further agrees that it shall only employ persons who are legal citizens of the United States or are legal aliens, properly documented and verified by Contractor in compliance with all applicable statutes, regulations and other laws.

11. If providing on site services, Contractor agrees to comply with fingerprinting and criminal history record checks requirements in accordance with Sections 37-29-232 and 43-11-13, Mississippi Code of 1972, as amended, to the extent applicable to Contractor. Contractor shall be responsible for ascertaining the application of those laws to it and its employees providing services under the Agreement.

12. If providing on-site patient care or on-site services in close proximity to patients, Contractor agrees to ensure its on-site staff have been drug screened no more than thirty (30) days prior to beginning the on-site assignment, using a drug screen procedure that is comparable to the drug screen currently used by FCGH in its post-offer pre-employment drug screening process.

13. Mississippi law limits those who can bind FCGH to any contractual provision and Contractor understands and agrees to this. Any changes in the Agreement, as to price or other terms, shall not be effective unless approved in writing signed by an authorized representative of FCGH.

14. Until the expiration of four (4) years after the furnishing of any Services hereunder, Contractor shall make available upon written request to the Department of Health and Human Services, or upon request to the Comptroller General of the United States, or of their duly authorized representatives this Agreement and the books, documents and records that are necessary to certify the nature and extent of the costs of the Agreement.

COMPLIANCE: As part of FCGH's overall Compliance Program, Contractor shall establish procedures and insure adherence to all applicable state and federal statutes, including but not limited to, the Stark Law (§42 USC 1395), the federal False Claims Act, the Medicare Anti-kickback Statutes, the federal Civil Monetary Penalty Act, the provisions of the Medicare carrier manual, Medicare and Medicaid statutes and regulations, the Emergency Medical Treatment and Active Labor Act (EMTALA), the Balanced Budget Act, and the Patient Protection and Affordable Care Act of 2010. All performance by Contractor pursuant to the Agreement shall be done in compliance with the applicable rules and regulations of the Det Norske Veritas (FCGH’s accreditation entity) and any third party payer.

Contractor certifies that it has not been disqualified in any manner from any federally funded program, is in compliance with all state, federal and local laws applicable to it and to its performance of the Agreement, and Contractor has never been debarred or limited in any manner from participation in the matters relevant to the Agreement.

CONTRACTOR FORREST COUNTY GENERAL HOSPITAL

Signature Signature

Name Name

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