Forrest Health Landscaping Bid

Bid #1610

Company Name: __________________________________________________________ Contact Name: ____________________________________________________________ Company Address: ________________________________________________________ Phone Number: ___________________________________________________________ Email Address: ___________________________________________________________

Special Requirements for Bids

Forrest Health

Attention: Purchasing Department

125 South 28th Avenue, Suite 100

Hattiesburg, MS 39401

(601) 288-1922

BID MUST BE RETURNED NO LATER THAN

Tuesday, May 26, 2026, at 2:00 p.m.

Return Bid Envelope Must Be Marked on Outside:

Bid #1610 ENCLOSED

“FH LANDSCAPE MAINTENANCE”

Bid Opening Date: Tuesday, May 26, 2026

Bid Opening Time: Immediately after 2:00 p.m.

Bid Opening To Take Place:

FORREST GENERAL HOSPITAL

Purchasing Department

125 South 28th Avenue

1st Floor – Suite 100

Hattiesburg, MS 39401

FORREST HEALTH reserves the right to accept or reject any or all Bids, as well as waive any and all informalities it deems appropriate.

From: Paul DeFreese

Forrest Health

Purchasing Department

125 South 28th Avenue

Hattiesburg, MS 39401

SUBJECT: BID INSTRUCTIONS

You are invited to respond on the attached services listed. Please read the information carefully.

The terms and conditions stated in this Request for Quotation shall be considered agreed to, unless specified otherwise.

Vendors who are interested in participating in the bid process are strongly encouraged to attend the Pre-Bid Conference on Tuesday, May 19, 2026, at 2:30 p.m. The conference is to be held at the Support Services Building, third floor, in the Forrest Room.

Please place your Company Name, Address, and Telephone number on the top left of page one, and give the unit price and other information for each item listed, verify the shipping terms and provide signature of an official of your company at the bottom of page eight (8).

Return your Bid as specified on the attached “Bid Summary” page to the above address for the

Forrest Health Purchasing Department in a sealed envelope. Quotation envelope must be marked with “Bid #1610 ENCLOSED” and “FH LANDSCAPE MAINTENANCE” on the outside of the sealed envelope. Quotations received after the specified date, time and/or without

Bid #1610 on the outside of the envelope, shall not be considered. Faxed copies of Bid will only be accepted if faxed to an outside source and delivered to Forrest Health Purchasing

Department in a sealed envelope with all required information on outside of envelope.

Thank you, Paul DeFreese

Purchasing Analyst

Supply Chain

BID

FORREST HEALTH

P. O. BOX 16389, HATTIESBURG, MS 39404

(FOR SPECIFIED LOCATIONS)

FORREST HEALTH reserves the right to reject any or all Bids and waive any informalities.

“FH LANDSCAPE MAINTENANCE”

For all practical purposes in other sections of these Bid specifications, the proposing responder may be referred to as the “Contractor” and Forrest Health may be referred to as the “Hospital.”

Forrest Health Responsibility

1. The hospital shall provide one or more representative(s) to clarify Bid specifications, answer questions, receive the Bid proposals, and determine the awarded vendor.

Marty Ward will be the contact to answer questions pertaining to the Bid at 601-288-

2710 or MDWard@forrestgeneral.com.

2. The awarded vendor will be notified after the Bid opening by telephone and letter. Please include your name, mailing address and telephone with your Bid. A single contract shall be left for service described below.

3. The Hospital reserves the right to reject any or all Bids submitted and waive any informalities, whichever is in the best interest of the Hospital.

Right to Terminate:

The Hospital shall have, and hereby reserves and retains, the right and option to terminate the contract with Contractor upon thirty (30) days prior written notice to Contractor, either with or without cause.

SCHEDULE FOR SERVICES

The contract shall begin August 1, 2026, and follow the schedule outlined below:

Landscape Maintenance

Services to Perform

(Times per month) Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total

BASE CONTRACT

Mowing 4 4 4 4 4 4 4 4 3 35

Edging 2 2 2 2 2 2 2 2 2 18

Raking/Leaf Removal 2 2 2 2 2 10

Shrub Trimming/Maintenance 1 1 1 1 1 1 1

Cleanup 4 4 4 4 4 4 4 4 4 4 4 4 48

LAWN MAINTENANCE

Includes: Per Schedule above: Mowing, edging, blowing off, Shrub Maintenance, debris removal

Forrest General Hospital – 6051 US Highway 49; includes the entire site within the border of

US Hwy 49; Adeline Street, 28th Avenue and Camp Street

South Parking – Adeline Street; includes 3 parking lots off the south side of Adeline Street

North Parking – 2707 Camp Street; includes buildings and parking areas bordered by Camp

Street, 28th Avenue and 27 Ave. and the tree line to the North

Grass Lot – 109 S. 27th Avenue; Grass lot between 28th Ave, O’Ferral Street and 27th Avenue

Grass Lot – 2700 Hardy Street; Former Burger King Site on Hardy Street

Grass Lot – 2800 Hardy Street; Corner of 28th Avenue and Hardy Street

Support Services – 125 South 28th Avenue

Neuroscience Center – 2807 Arlington Loop

Cancer Center – 301 South 28th Avenue

The Healing Garden – 301 South 28th Avenue

Asbury Hospice House – 304 S. 40th Avenue

Grass Lots (2) – 2700 Hardy Street & 2800 Hardy Street – One West of Ra Shop & One West of Cellular Shop

Pine Grove Behavioral Health/Next Step – 2255 Broadway Drive; 28th Avenue Ext. Vacant Lot Backside of Pine Grove

Pine Grove Women’s Center 3779 Veterans Memorial Drive

FGH Warehouse Richburg Road – 1291 Richburg Road

Grounds & Service Center (Print Shop) – 608 South 28th Avenue

214, 216, 218, and 220 S. 27th Avenue

2500 Adeline Street

2504 Adeline Street

2506 Adeline Street

2508 Adeline Street

103 Hillendale Drive

100 Hillendale Drive

105 South 28th Avenue (Old LAW building)

Pine Grove Outpatient Services Building – 2117 Broadway Drive

Ortho Institute (OI Side Only)

Labor and Delivery Roof Planters

Ortho Institute Roof Planters

Bid FORM

Forrest Health

Firm / Bidders Name: __________________________________________________________

Signed: ____________________________________________________________________

Title: _______________________________________________________________________

Contact: ____________________________________________________________________

Address: ___________________________________________________________________

Telephone: __________________________________________________________________

Date: ______________________________________________________________________

BASE MONTHLY CONTRACT AMOUNT: $ ____________________________

Prices are to be firm for a period of one (1) year from the award date and may be extended for up to an additional two (2) years if agreed to in writing by both Forrest Health and the

Awarded Vendor sixty (60) days prior to end of each period.

The Hospital reserves the right to reject any/all Bids submitted and waive any informalities, whichever is in the best interest of the Hospital.

Vendor Responsibility

1. It is recommended that the Vendor representative contact the Hospital representative to discuss any questions about the Bid specifications prior to submitting a Bid proposal. All Bid documents are to be returned complete per Bid specifications in order to be considered.

2. Vendor must provide a copy of a Certificate of Insurance with Bid. The amount of Workers’

Compensation coverage required by Mississippi State Law. Commercial General Public Liability with a minimum coverage of $1,000,000.00 per occurrence and $3,000,000.00 in the annual aggregate.

Automobile General Liability with a minimum coverage of $1,000,000.00.

3. Vendor is required to register the company and sales team with Forrest Health’s authorized Vendor

Credentialing Program, Green Security.

4. The Vendor Representative will be responsible for completing and signing all documents included in the Bid packet. Vendors who do not submit all required documents at the time of Bid opening will not be considered.

5. Forrest Health will not be responsible for completing credit applications submitted by the awarded vendor. Financial documents are included in the attached documentation.

6. If two or more Vendors quote the same low (tie) Bid and meets all Bid specifications and the terms in compliance with Section 31-7-15 (1), Mississippi Code 1972, Annotated, the hospital has the option to divide the purchase equally as possible to each low Vendor or select the Awarded Vendor by drawing lots between or among the low (tie) Vendors.

7. Forrest County General Hospital reserves the right to reject any or all Bids and award one or more of the options, whichever is in the best interest of the Hospital.

Bidders who are non-residents of the State of Mississippi must comply with the provisions of Section

31-3-21(3) of the Mississippi Code of 1972, as amended.

I certify that my company and I qualify to do business as a resident of the State of Mississippi.

Yes _____ No _____

As a non-resident person, firm or corporation, I confirm that a copy of my Resident State’s Law pertaining to my state’s treatment of non-resident Bidders is attached.

Confirmed: Yes _____ No _____

We quote/propose you as specified by Forrest Health in this Bid.

Date: ______________________

Vendor: _________________________________________________________________

Address: ________________________________________________________________

Official Signature: _________________________________________________________

Print Name & Title: ________________________________________________________

FORREST COUNTY GENERAL HOSPITAL

STANDARD CONTRACT ADDENDUM

This standard contract addendum (“Addendum”) is an integral part of contracts entered into by Forrest County

General Hospital (“FCGH”) and shall become a part of the following listed

Agreements with _________________________________________ (“Contractor”) as if fully copied into the body of that Agreement.

FCGH owns, leases, operates, and/or does business as the following entities: Jefferson Davis General Hospital, Marion General Hospital, Walthall General Hospital, Pearl River County Hospital, Highland Community Hospital, and Perry County General Hospital.

The following terms shall control over any and all conflicting parts of the Agreement:

1. FCGH is a political subdivision of the State of Mississippi and is afforded the protection of limited sovereign immunity pursuant to the Mississippi Tort Claims Act (Mississippi Code Annotated, Section §11-46-1, et seq.

as amended) and the Mississippi Constitution, including Article 4, Section 100. Any action against FCGH shall be subject to the limitations contained in those and other applicable laws, including interpretations by the Mississippi Attorney General’s Office of the laws applicable to FCGH and/or the Agreement, none of which are waived by FCGH by entering into the Agreement.

2. FCGH contracts (including the Agreement) are governed by and interpreted under the laws of the State of

Mississippi and the jurisdiction/venue for any litigation, special proceeding or other proceeding as between the parties that may be brought, or arise out of, in connection with, or by reason of the Agreement shall be in

Forrest County, Mississippi.

3. No contract (including the Agreement) may be for a term of more than three (3) years unless it is an agreement regarding physical property (i.e., lease agreement for buildings, property, etc.).

4. Generally, Mississippi law does not allow FCGH to agree to contractual provisions under which it indemnifies or holds harmless another person or entity. Only to the extent permissible by Mississippi law does FCGH agree to any vendor’s references, if any, to limitation of liabilities, damages, and indemnifications.

5. Any references to attorney's fees to be paid by FCGH are deleted. Any reference to FCGH indemnifying or holding harmless the Contractor is deleted; FCGH does not agree to defend any contractor. Each party shall be responsible for its own defense against all claims, liabilities, losses and expenses, including reasonable costs, collection expenses and attorneys' fees, which may arise because of the negligence, misconduct or other fault of its own agents or employees in the performance of its obligations under this Agreement.

Mississippi law also does not allow FCGH to agree to mandatory arbitration, choice of law (other than

Mississippi), or choice of venue (other than Forrest County, Mississippi), and provisions in the Agreement to the contrary are hereby deleted.

6. All references to interest, penalties, and/or late fees to be paid by FCGH on other than lease-purchase contracts not exceeding five years are deleted. FCGH will pay within forty-five (45) days of invoice, receipt, inspection and approval of goods and services as provided in §31-7-305(3) of the Code.

7. In the event Contractor does not furnish products or services as agreed upon in the Agreement, including any stated time period to cure, FCGH may, at its discretion, declare the Agreement null and void by written notice to the Contractor or may require the Contractor, at Contractor's expense, to make such modification as necessary to make the products or services satisfactory.

8. As a political subdivision of the State, FCGH maintains professional and general liability coverage (or equivalent self-insurance) in the amounts set forth by the Mississippi Tort Claims Act under MS Code

Annotated, Section 11-46-1, et seq.) and does not name others as additional insureds.

9. In the event of any conflict between the terms of the Agreement and the terms of this Standard Addendum, the terms of this Addendum shall control. This Addendum and the Agreement constitute the entire agreement of the Parties with regard to the subject matter of the Agreement. In all other respects, the Agreement shall remain unchanged. No modification to the Agreement or any term thereof may be amended except pursuant to in writing signed by an authorized representative of FCGH. Contractor hereby acknowledges that no other person has authority to bind FCGH to any change in any term of the Agreement, and specifically agrees that any Contractor cannot vary the terms of the Agreement by invoice, purchase order, memo or otherwise, unless it secures the signature of an authorized FCGH representative, acknowledging and expressly agreeing to the change. No acceptance or payment of an invoice by FCGH where the terms of that invoice that vary the Agreement shall constitute an amendment to the Agreement, but to the contrary shall be treated as mutual mistake and Contractor shall refund any payment received from FCGH which is not in compliance with the price terms and other provisions of the Agreement.

10. Contractor agrees to abide by the requirements of the Mississippi Employment Protection Act (E-Verify

Program), as amended, by registering to do business with the Mississippi Department of Employment

Security. Contractor further agrees that it shall only employ persons who are legal citizens of the United

States or are legal aliens, properly documented and verified by Contractor in compliance with all applicable statutes, regulations and other laws.

11. If providing on site services, Contractor agrees to comply with fingerprinting and criminal history record checks requirements in accordance with Sections 37-29-232 and 43-11-13, Mississippi Code of 1972, as amended, to the extent applicable to Contractor. Contractor shall be responsible for ascertaining the application of those laws to it and its employees providing services under the Agreement.

12. If providing on-site patient care or on-site services in close proximity to patients, Contractor agrees to ensure its on-site staff have been drug screened no more than thirty (30) days prior to beginning the on-site assignment, using a drug screen procedure that is comparable to the drug screen currently used by FCGH in its post-offer pre-employment drug screening process.

13. Mississippi law limits those who can bind FCGH to any contractual provision and Contractor understands and agrees to this. Any changes in the Agreement, as to price or other terms, shall not be effective unless approved in writing signed by an authorized representative of FCGH.

14. Until the expiration of four (4) years after the furnishing of any Services hereunder, Contractor shall make available upon written request to the Department of Health and Human Services, or upon request to the

Comptroller General of the United States, or of their duly authorized representatives this Agreement and the books, documents and records that are necessary to certify the nature and extent of the costs of the

Agreement.

COMPLIANCE: As part of FCGH's overall Compliance Program, Contractor shall establish procedures and insure adherence to all applicable state and federal statutes, including but not limited to, the Stark Law (§42 USC 1395), the federal False Claims Act, the Medicare Anti-kickback Statutes, the federal Civil Monetary Penalty Act, the provisions of the Medicare carrier manual, Medicare and Medicaid statutes and regulations, the Emergency Medical Treatment and Active Labor Act (EMTALA), the Balanced Budget Act, and the Patient Protection and Affordable Care Act of 2010. All performance by Contractor pursuant to the Agreement shall be done in compliance with the applicable rules and regulations of the Det Norske Veritas (FCGH’s accreditation entity) and any third-party payer.

Contractor certifies that it has not been disqualified in any manner from any federally funded program, is in compliance with all state, federal and local laws applicable to it and to its performance of the Agreement, and Contractor has never been debarred or limited in any manner from participation in the matters relevant to the Agreement.

CONTRACTOR

Signature

Name

Title

Date