2131464 - Redacted J and A.pdf

Justification for Other than Full and Open Competition:

Brand-Name at or Below the Simplified Acquisition Threshold Project Title: Building 10/8C400 AV equipment

I . Identification of the agency and contracting activity

II. Description of the project, and supplies or services required to meet the agency’s needs (including the estimated value)

A. Type of action. Check the appropriate box:

New requirement Follow-on

Name of the previous contractor(s): Washington Professional System, Conference Technologies, Audio Visual Innovations, Inc., MidPoint Techonology Group

Sequence number(s), if available: 1883198, 1847992, 1768478, 1883205, 1970950, 1975446, 2028212 Was the initial and any subsequent awards competed? Yes No

B. AMBIS Sequence number for this requirement: 2131464 C. Total estimated dollar value of the requirement (including options, if applicable):

D. Period of performance, inclusive of options: N/A E. Project Background

The National Institute of Allergy and Infectious Diseases' (NIAID) Operations and Engineering Branch (OEB) of the Office of Cyber Infrastructure and Computational Biology (OCICB) manages and develops the technology infrastructure that supports Intramural research, Extramural investments and Administrative management. OEB services 4000+ end users in more than 20 locations throughout the United States. Infrastructure services provided by OEB are maintained and used 24 hours a day, 7 days a week. Services include applications hosting, audio/visual engineering, data base administration, data center operations, enterprise storage, high performance computing, platform management, networking and security, remote access, server development, unified communications, workstation configuration and management

F. Description of the supplies/services to be purchased Complete common generic identification of the item required.

Creston, Evertz Applicable model, make, or catalog number for each brand name product referenced and identity of the commercial catalog in which it appears.

QTY MAKE MODEL Description

4 Evertz UXP-TRS4KQ-2 Fanless Standalone AV Gateway encapsulates 4096x2160p @ 60 Hz video, audio, USB 2.0

4 Evertz UXP-TRM4K Fanless Standalone AV Gateway encapsulates 4096x2160p @ 60 Hz video, audio

1 Evertz 7800FR–QT 7800 series multiframe signal distribution quiet option 6 Evertz UXP-TRM4K Modular AV Gateway with USB

14 Evertz UXP-SFP2-1G-T SFP+, 1000 BASE-T RJ45, 100m 1 Evertz NUC-AV-100 Session Manager 1 Crestron MC4 6510820 Control System Processor 1 Crestron TS-770-W-S 6510823 7 in. Tabletop Touch Screen, White Smooth 1 Crestron CEN-ODT-C-POE Dual Technology Network Occupancy Sensor, POE Powered, 2,000 sq. ft coverage, Ceiling Mounted 1 Crestron TSS-770-W-S 7in. Room scheduling touch screen white smooth 1 Crestron CBL-4K-USBC-HD-6 Active Converter Cable, USB-C™ to HDMI®, 18 Gbps, 6 ft (1.8 m) 1 Crestron CBL-4K-MDP-HD-6 Active Converter Cable, Mini DisplayPort to HDMI®, 18 Gbps, 6 ft (1.8 m)

1 Crestron CBL-4K-DP-HD-6 Active Converter Cable, DisplayPort to HDMI®, 18 Gbps, 6 ft (1.8 m)

Name of manufacturer, producer, or distributor of each brand name product referenced (and address if not well known).

Creston, Evertz

III. Identification of the statutory authority permitting other than full and open competition (SELECT ONE)

41 USC 3304(a)(1) a n d F A R P a r t 6 . 3 0 2 - 1 : Only one responsible source / Brand Name F A R P a r t 8 . 4 0 5 - 6 : Federal Supply Schedule (FSS), limited competition / Brand Name

Important Note: The statutory authority listed below will rarely ever be used in NIH. Before selecting this authority, please ensure that you have read and understood the citation and discussed it with the cognizant Contracting Officer.

41 USC 3304(a)(5) and FAR Part 11.105: Items peculiar to one manufacturer / Brand Name

IV. Demonstration that the proposed brand name product’s salient characteristics (specific features, qualities and/or the nature of the acquisition) requires use of the authority cited.

Currently, OCICB-AV Team is requesting to upgrade the 8C400 meeting room at Building 10 on NIH main campus. The Crestron devices, the head-end controller (MC4), UI Touch Panel (TS-770-W-S), scheduling panel (TSS-770-W-S), occupancy sensor (CEN-ODT-C-POE), Active Converter Cable, USB-C™ to HDMI® (CBL-4K-USBC-HD-6), Active Converter Cable, Mini DisplayPort to HDMI, (CBL-4K-MDP-HD-6), and Active Converter Cable, DisplayPort to HDMI® (CBL-4K-MDP- HD-6) The Evertz devices, Fanless Standalone AV Gateway encapsulates 4096x2160p @ 60 Hz video, audio, USB 2.0 (UXP-TRS4KQ-2), Fanless Standalone AV Gateway encapsulates 4096x2160p @ 60 Hz video, audio (UXP-TRM4K), 7800 series multiframe signal distribution quiet option (7800FR–QT), Modular AV Gateway with USB (UXP-TRM4K), SFP+, 1000 BASE-T RJ45, 100m (UXP-SFP2-1G-T), and Session Manager (NUC-AV-100). The justification for these upgrades includes equipment age, inventory levels, the need to improve our AV design, and most importantly known security vulnerabilities that exist on the devices.

All equipment specified for replacement in this initiative has reached its ‘end-of-sale’ date. The existing Crestron equipment have not been a model available for purchase since early 2017 and have not been serviceable since then.

NIAID OCICB-AV Team no longer has any more inventory available to replace, swap, or service these AV components. In all cases, components that require service will inherently cause disruptions in functionality of the AV spaces and environments (ex. scheduling panels will no longer work outside meeting spaces if the scheduling panels are down, a Crestron failure will make the AV meeting space inoperable).

The interdependency of equipment based on the current AV design requires major upgrades to completely overhaul the AV system. OCICB-AV Team’s new AV programming and design methods that are proposed in this upgrade would be a generational step in eliminating system equipment .

Security Vulnerabilities are a large factor in needing the upgrade. Components listed above currently utilize antiquated operating systems and software that leave the devices not just vulnerable to outside actors but also to inter-system communication faults/issues as well.

Crestron is the AV manufacturer used for control and switching equipment for NIAID. Substitutions are not allowed as Crestron equipment is compatible with our existing monitoring and audiovisual ecosystems. Using Crestron is a vital part of continuing AV framework associated with a structured audiovisual design, control, and configuration. Everts is the AV manufacturer used for AV distribution (transport) between the AV control, audio, video, and switching devices for NIAID.

Substitutions are not allowed as Evertz equipment is compatible with our existing monitoring and audiovisual ecosystems. Using Evertz is a vital part of continuing AV framework associated weith a structured audiovisual design, control, and configuration.

V . Determination by the Contracting Officer that the anticipated cost/price to the Government will be fair and reasonable

Price reasonableness determination will be included in the acquisition file.

VI. Certification

This is to certify that the justification for the proposed acquisition has been reviewed and that to the best of my knowledge and belief the information and/or data provided is accurate and complete.