213 60 08 HD Tow Type Rotary Mower 8 ft. March 2021.docx

Specification No. 213-60-08 State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for an Industrial Grade Heavy-Duty, Tow-Type, Single Section Rotary Mower March 2021 The following specifications describe the minimum requirements for an 8’-0”, Industrial grade tow type rotary mower attachment. The equipment bid shall be new, of current design and manufacture, and a production model. Any additions, deletions, or variations from the following specifications must be noted, or the bid will be rejected. Any standard items appearing in the manufacturer's regular published specifications furnished by the bidder shall be included in the bid unless otherwise noted.

Each bidder shall submit with their bid descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on equipment may be required to submit prior to award, written proof of the following:

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the questionnaire for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with This Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds.

General:

All machines shall be regular production equipment for which published specifications are available. Machine modification to meet the operational and capacity requirements of this specification shall be limited to standard or optional equipment as regularly installed by the manufacturer. All operating specifications are based on SAE or ASAE standards which shall be the basis for determining compliance with specified requirements.

Complies: |_| Yes |_| No Tractor Compatibility:

The mower shall be designed for recommended operation with tractors of 60 to 130 horsepower.

Complies: |_| Yes |_| No Width of Cut:

8’-0” minimum, 9’-0” maximum with a section blade overlap of 2.5” minimum.

Hitch:

The mower shall have a hitch that bolts to the tractor drawbar providing precise pivot points for turn, tilt, and allow for full rotation of cutter without affecting the stability of the tractor. Mowers are subject to reverse motion mowing to avoid obstacles. The hitch shall be similar or equal to an industry standard “Precision Hitch”. All hitch components shall be equipped with grease zerks where needed or easily greased and maintained without special tools.

A hydraulic or manual screw adjustable jack stand for the tongue of mower shall be included.

Deck:

All mower decks shall be constructed of a minimum 10-gauge Abrasion Resistant Carbon Steel. The deck shall be reinforced including 100% continuous welded seams with a unit weight of up to ±1900 lbs. The reinforcement shall be positioned to provide maximum strength but allow thorough cleaning and efficient drainage. The deck shall be designed to prevent build-up of debris and prevent rusting on top surfaces. The deck shall include a deck protection rings to prevent blade to deck contact.

All points of lubrication, gearboxes, spindles, drivelines, hubs, etc. shall be easily accessible for ease of maintenance.

Complies: |_| Yes |_| No A centered hose support(s) shall be installed to provide protection for the hoses across mower deck leading to tractor.

Complies: |_| Yes |_| No Driveline Support:

Serves as a support for the front driveline when the mower is not hooked to the tractor. The adjustable support of the device shall also assist the operator in the reconnecting the driveline to the PTO shaft.

Note: The design, operation, and function of this device will be reviewed by the Department of Transportation and subject to their approval.

Side Skirts:

The mower side skirts shall be not less than 1/4” thick steel.

Skid Shoes:

The outside skirts of deck unit shall be equipped with replaceable, heavy duty full-length skid shoes. They shall be approachable leading edge design to reduce sod damage. Short "nose end" skid shoes will not be accepted.

Complies: |_| Yes |_| No Cutting Height:

In addition to the hydraulic adjustable height control an adjustable stop system shall be included to provide a fixed cutting height above level ground of 4”-6”.

Cutting Capacity:

The unit shall have a minimum cutting capacity of 3” material thickness.

Gearboxes:

The mower shall be equipped with a center power divider and two “twin spindle” outer right-angle heavy-duty gearboxes. Sight glass or dipstick for oil level if available.

All gearboxes, splitter or spindle, shall be covered by a 5-year full coverage warranty from the date of acceptance.

Complies: |_| Yes |_| No The gearbox ratios shall be designed for 540 RPM or 1000 RPM input speed and shall produce a blade tip speed of approximately16,000 to 17,400 fpm.

All gearboxes and power divider shall have splined shafts. Blade output shafts shall be 3” diameter and have seal protectors to protect against wire, twine and debris from damaging seals.

Complies: |_| Yes |_| No The power divider/transfer gearbox shall be rated for continuous operation at 210 H.P.

Power Divider or Main Gearbox Ratings:

The gear boxes powered by a power splitter shall be rated for continuous operation at 210 H.P.

Outer Gearbox Ratings:

Driveline:

Minimum CAT4/5 CV drive. Each section and gearbox shall be protected from overload by an adjustable slip clutch. These shall be factory adjusted to protect the gearbox(s) and driveline(s) from inadvertent damage.

A standard 540 RPM or optional 1000 RPM tractor PTO connector shall be provided.

Complies: |_| Yes |_| No Blade Holders:

The blade holders shall be the heavy duty forged “crossbar” style with integrated stump-jumper.

Complies: |_| Yes |_| No The blades shall be held in the crossbar, using a field serviceable, reusable/replaceable blade pin or bolt, bushing, and nut assembly. They shall not require specialty tools to service.

Blades:

Minimum 4” wide and ½” thick.

Complies: |_| Yes |_| No Two complete extra sets of blades with additional hardware shall be included at time of delivery.

Wheel Assemblies:

A minimum of four (4) wheels for the main section shall be provided with aircraft or foam filled severe-duty type tires. Used aircraft tires are acceptable. Is Tweel option available? Yes |_| Not Available |_|

Axle and Hub Assemblies:

The main deck section shall be equipped with tandem walking or parallel pivot axles, spring or cushioned with shock absorbers to provide the best control of cutting height and prevent “scalping” over uneven terrain.

Complies: |_| Yes |_| No The hub spindles shall be replaceable without replacing entire axle assembly.

Complies: |_| Yes |_| No The wheel hubs shall be a heavy duty five (5) bolt design for durability and include a grease zerk for routine maintenance.

Complies: |_| Yes |_| No Hydraulic Lift:

The complete mower shall be raised to transport position and lowered to working position hydraulically. Minimum 3” diameter hydraulic cylinders are required.

Complies: |_| Yes |_| No Mower lift shall be by a double-acting cylinder with segmented cylinder stops to provide a range of height adjustments of 4” and up. The system shall provide level lifting across the width of the mower.

Complies: |_| Yes |_| No Hoses for all cylinders shall be included. Quick-disconnects are not required.

Complies: |_| Yes |_| No

Deck Shielding:

In addition to standard side skirts, the mower shall include a minimum double row 5/16” chain curtain shielding on the front and double row 5/16” chain curtain on the rear of deck.

All chain shielding shall extend at least one link below the level of the blades.

Complies: |_| Yes |_| No The chains shall not contact the blades when in any operating mode.

Complies: |_| Yes |_| No Lighting:

The mower shall include LED transport lighting allowing operation of Amber warning or Red directional signals. Lights shall be visible from 500ft in full sun.

Complies: |_| Yes |_| No Finish:

All surfaces normally painted shall be either powder coated or painted. Painted surfaces shall be chemically etched, primed and painted two coats of the manufacturer’s standard color.

Is Hot Dip Galvanizing available for deck sections? |_| Yes |_| Not Available

Option for factory modification of the Mower listed above:

This modification is for items that physically attach to the mower. Bid shall be a single percent discount from the manufacturer's suggested retail price column of the most current edition of the manufacturer's price list.

Mower Repair Parts, OEM or approved equal for the above referenced Mower:

Bid shall be a single percent discount from the manufacturer's suggested retail price column of the most current edition of the manufacturer's price list.

Common attachments that might be purchased under factory modification:

Offset tow arm Herbicide application system Manuals:

One copy of all operators’ manuals, parts lists, service manuals, and warranty information shall be provided with each machine at time of delivery. In addition, three extra copies, in hard-bound notebooks, shall be provided to each delivery destination. Books, manuals, etc., must clearly and specifically address the machines provided.

Complies: |_| Yes |_| No Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

Demonstration Requirements:

The vendor or manufacturer of the unit which is seriously considered for award shall, at the request of the State of Illinois, demonstrate this equipment at a location chosen by the state and in the presence of authorized state personnel to prove out any features which may be in question.

Complies: |_| Yes |_| No Warranty:

Manufacturer shall warranty all parts of the mower and the operating equipment against defective parts and workmanship for a period of 12 months minimum.

Warranty Questionnaire:

Indicate months/miles or hours of warranty on the listed components:

Delivery:

The vendor shall notify the delivery location 24 hours prior to delivery. Delivery shall be made by truck to the locations shown on the proposal. The type of truck or trailer used for delivery shall be such that unloading can be safely accomplished by tractor-loader or forklift with standard tines. Trucks loaded beyond this capability will be rejected, and it will be the bidder's responsibility to arrange the unloading. All units shall be fully assembled upon delivery. Gearbox vents may be plugged for shipping; however, each machine must be clearly labeled to this fact and appropriate operating vents supplied with each machine.

Complies: |_| Yes |_| No Training:

A minimum of one-day instruction by qualified factory or dealer personnel shall be available to each district receiving units. Instruction shall include mounting, operation, and maintenance of the machine. Instruction shall take place at a time and location selected by the district following delivery and prior to placing machines in service.

Complies: |_| Yes |_| No

Special Note Concerning the Mounting and Use of the Mowers Described in this Specification:

The mowers described above are being purchased for use with existing IDOT tractors or tractors being purchased this fiscal year. IDOT operates both industrial and agricultural model tractors from various manufacturers. If the successful operation of the mowing equipment is dependent on the tractor make or components (tire size, 3-point lower link lengths, PTO locations, etc.), it shall be the bidder's responsibility to contact the IDOT receiving district prior to shipment to determine tractor considerations and to provide mowers to match the tractors generally used. The successful bidder will not be required to change specified equipment (that is, Cat I in lieu of Cat II hitches), but will be expected to provide mowers which can be attached to and operated by regular production tractors of any manufacture. This includes PTO drive shaft lengths and lift points for adequate ground and tire clearance.

Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature

Specification No. 213-60-08

Specifications and Questionnaire for an 8’, Tow-Type, Rotary Mower