2120450PKB186 Justification for Other than Full and Open Competition Template for FAR 13.1.docx

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE.

PURCHASE REQUEST OR REQUISITION NUMBER

2120450PKB186

PROJECT/TASK NUMBER

KBE06

ESTIMATED AMOUNT (Over Micro-Purchase Threshold, but up to the SAT) $63,132.49

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE AUTHORITY AND TYPE OF JUSTIFICATION. 10 U.S.C. 2304 Unusual and compelling time sensitive requirement. Currently, 1 of 2 pumps are operational and could result in CASREP of entire system.

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

Purchase of replacement parts for sewage lift station at manhole N6A at Base Kodiak. Parts will be used to replace aging mechanical pumping system that were custom manufactured and installed by the source of supply in 1964.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

The entire lift station underground structure and all the mechanical components inside the underground structure are all a pre-constructed, pre-assembled mechanical system purchased and installed as a whole system in 1964 from Smith & Loveless, Inc. Assembly is of tight construction with no dimensional give in the assembly. New parts shall directly replace those soon to be dysfunctional components in the space, 20 feet down in the ground.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

Worked with Smith & Loveless, Inc. to find the minimum amount of components necessary to keep the lift station operational.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

The lift station is a custom product purchased in 1964, and we are replacing the custom manufactured components inside that product.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

Pumps were custom fabricated for this system over 50 years ago and do not have commercially created part numbers to allow for alternate manufacturers to duplicate. 1 of 2 pumps are operational and would require a bypass install if 2nd fails.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

Future acquisitions could require a larger project to replace entire lift station.

SIGNATURE AND TITLE OF CUSTOMER

Roger Bunton, GS-12 Mechanical Engineer

CODE

TELEPHONE NUMBER

907-463-2438

DATE

SIGNATURE OF CONTRACTING OFFICER

DATE

December 2015