Inspection_&_Weight_Testing_for_Cranes,_Hoists,_&_Vehicle_Lifts_SOW.docx

Scope of Work & Specifications

Inspection & Weight Testing for Cranes, Hoists, and Vehicle Lifts

Located at U.S. Coast Guard Base Elizabeth City, N.C.

February 2019

Commanding Officer United States Coast Guard Base Elizabeth City Facilities Engineering Department Elizabeth City, NC 27909

Michael Barclift Facilities Engineering Department

1) SCOPE: The Contractor shall provide all necessary transportation, labor, equipment, materials, weights, measures, testing materials, and perform all operations in conjunction with testing, inspecting, and reporting the condition of equipment which includes cranes, hoists, and vehicle lifts at the following locations:

· Building# 3 – Rescue Swimmer Training Facility (RSTF)

· Building# 6 – Aviation Technical Training Center (ATTC) Hangar & Shops

· Building# 49 – Air Station (AIRSTA) Hangar/Ops

· Building# 55 – Air Station (AIRSTA) Hangar

· Building# 93 – Vehicle Maintenance Shop

The base year shall be one (1) year from the time the written Notice to Proceed is issued with an option to renew for a period of four (4) option years at the discretion of the Contracting Officer.

2) GOVERNMENT FACILITIES AND UTILITIES:

a) Electrical power and water are available within close proximity. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded.

b) Telephone services will not be available for use by the contractor.

c) Building restroom facilities are available for use.

3) MATERIALS AND LOCATIONS:

a) The Contractor will furnish all materials, equipment, instruments, tools, safety lines and harnesses, and other items necessary for accomplishment of these services.

b) Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturer’s recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight, and kept away from excessive heat. Insulation board shall not be exposed to flame or other ignition sources. The contractor shall not store any highly flammable materials in the work area. Sufficient area for staging is available on site; storage areas will be pre-approved by the Contracting Officers Representative (COR). Special precautions shall be taken to ensure construction materials and debris does not enter the airfield, runways, or taxiways.

c) The Contractor is required to comply with local VOC laws and regulations. All applicable Safety Data Sheets shall be available upon request.

4) SCHEDULE OF WORK: The Contractor shall perform all work during normal base work hours. The base normal working hours are 8:00 am to 4:30 pm, Monday through Friday, but the contractor is not limited to these hours. If the contractor is going to work outside normal working hours, permission must be obtained from the Contracting Officers Representative (COR).

5) EXISTING CONDITIONS: The contractor is expected to satisfy himself as to the existing conditions and the work to be performed. The contractor shall verify all dimensions and equipment data prior to ordering materials and commencement of work. Any site visit will be arranged by the Contracting Officers Representative (COR). The Contractor shall wear the appropriate personal protective equipment (PPE) when visiting the site in accordance with OSHA, State, and Federal regulations.

6) LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the Contracting Officers Representative (COR).

7) INSPECTION AND ACCEPTANCE: The Contracting Officers Representative (COR) will accomplish inspection and acceptance of the work.

8) LABOR LAWS: The Davis-Bacon Act applies to the procurement.

9) SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all Federal, State and Local safety laws, rules and regulations.

10) ENVIRONMENTAL COMPLIANCE: Contractor shall ensure all discharges do not exhibit contaminates contrary to Base Elizabeth City Non-Significant User (Wastewater) Permit. Any waste as a result of the project shall either be recycled IAW CIM 16455.10 and the Base Pollution Prevention Plan or the disposed of IAW the Resource Conservation and Recovery Act. Any Hazardous Waste shall be manifested off site with Base listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of IAW the Resource Conservation and Recovery Act (RCRA) and all applicable federal, state (i.e. DOT) and local laws and ordinances. All work will be performed IAW the Base Spill Prevention Control and Countermeasures Plan (i.e. secondary containment), Clean Water Act (CWA) 40 CFR 112 and the Base Stormwater Pollution Prevention Plan (SWPPP). All chemicals required for this project shall be preapproved by the Base Environmental Compliance Office in Building 62. Safety Data Sheets (SDS) shall be provided to both the Base Environmental and Safety offices and proper storage shall be provided IAW 29 CFR 1910.1200. All installation related solid waste shall be removed from the base after each working day. All activation flushes of the system shall be captured and disposed of IAW City of Elizabeth City Sew Use Ordinance. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To-Know Act requires Coast Guard maintains an inventory of all Hazardous Materials located at the site. A laydown area as required and an Erosion and Sediment Control Plan, these shall be preapproved by Base Environmental Compliance Office IAW the SWPPP. Nothing shall be discharged to a storm drain at any time during the project.

11) SITE RESTORATION & CLEAN UP: The work site shall be cleaned up at the completion of each workday. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains. There will be no final acceptance of the contract until the Contracting Officers Representative (COR) approves the appearance of the job site.

12) GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base/ Unit regulations. All personnel employed on the project shall keep within the limits of the work area, and shall not enter any other area outside of the work site unless to do so in the performance of their duties. There shall be No Smoking in any Coast Guard Building. All smoking must be done in the designated smoking area.

13) CONTRACT TIMELINE: The Contractor shall provide all required information and complete this contract within this time schedule, unless approved by the Contracting Officer.

a) Provide all required submittals to the Contracting Officer within 14 calendar days after contract award.

b) The U.S. Coast Guard will have 7 calendar days to review the submittals and respond to Contractor.

c) Contractor shall provide projected delivery schedule during proposal and provide a firm delivery date within 14 calendar days after the contract has been awarded.

d) The Contractor, upon receiving notification that the U.S. Coast Guard has approved the submittals and having received the Contractors firm delivery date schedule, will have 14 Calendar days to begin work on the project & 30 Calendar days to complete. The Contractor shall notify the Contracting Officer of any long lead time delivery of equipment, so that the Contracting Officer can modify the delivery date of the contract.

14) SUBMITTALS:

a. Once awarded, the following list of submittals required for approval defines the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

i. List of proposed qualified technicians to perform the required work of this contract.

ii. Detailed inspection & weight testing schedule for each location

15) TECHNICAL REQUIREMENTS:

General: The Contractor shall provide all necessary transportation, labor, equipment, materials, weights, measures, testing materials, and perform all operations in conjunction with testing, inspecting, and reporting the condition of equipment IAW specification provided. Attachments have been provided including map location for each building, equipment photos & equipment inventory list.

a) The Contractor shall provide a ONE TIME - “ANNUAL” service during the contract year to each piece of equipment listed in - Reference c) Equipment Inventory List. The Contractor shall perform at a minimum the following tasks listed in - Reference d) Job Plan Details and any other manufacturer/industry standard recommendations.

b) It is HIGHLY recommended that the Contractor make a site visit to properly evaluate the location of the equipment and verify all aspects and/or specifications to the existing equipment.

c) The Contractor shall follow the Occupational Safety and Health Administration (OSHA) Code of Federal Regulations (CFR) Title 29, Part 1910, Subpart N, 176 through 184 establishes safety requirements for weight-handling equipment and rigging gear. The American National Standards Institute (ANSI) / American Society of Mechanical Engineers (ASME) B30 series of Safety Standards for Cableways, Cranes, Derricks, Hoists, Hooks, Jacks, and Slings, provides additional technical guidance for weight handling equipment.

d) Discrepancy or Deficiency: The Contractor shall determine whether a discrepancy or deficiency constitutes a major issue (i.e., a discrepancy or deficiency of a load bearing or load controlling part or operational safety device that hinders the safe operation or reduces the load bearing or load controlling capability of the equipment or component.). In this circumstance, the Contractor shall immediately contact the Contracting Officers Representative (COR) and the equipment shall be locked/tagged out by Facilities Engineering Department (FED) until further notice.

e) Re-inspection and Follow-On Load Tests: If during any test or inspection defined in this specification, the equipment fails to meet the reference requirements, the Contractor shall re-inspect said equipment after the Coast Guard has accomplished repair. This re-inspection shall include operational and rated load tests as required and described in this specification. Re-inspections shall be completed, within thirty (30) calendar days after notification by the Coast Guard that the equipment is ready for re-inspection. The Coast Guard will notify the Contractor of the repair by providing a “Discrepancy Repair Memorandum” which identifies how each discrepancy was addressed.

f) Certification Labels: When a piece of equipment has been certified, the Contractor shall affix a 3-inch by 5-inch stamped metal plate, punched plastic tag, or stick on decal as a certification label. This label shall be impervious to weather and shall not interfere with the operation of the equipment. The Contractor shall also provide a copy of the documentation to the Contracting Officers Representative (COR) within (15) calendar days after completing the inspection/weight test. The label shall contain the following information:

· Certification number

· Location at unit

· Make

· Model

· Serial number

· Inspection date

· Load test date

· Inspector’s name

g) The Contractor shall schedule all work with the Contracting Officers Representative (COR). The Contractor shall understand the importance to schedule and complete all work in a timely fashion to minimize the impact for each command and/or mission at each location.

h) The Contractor shall perform all work IAW all Federal, EPA, OSHA, and State of North Carolina laws and regulations.

i) EXECUTION: Installation, workmanship, fabrication, assembly, erection, examination, inspection and testing shall be in accordance with appropriate sections of 29 CFR 1910, 1926.

j) REFERENCE DOCUMENTS:

a) Equipment Map Location & Floor Plans

b) Equipment Photos

c) Equipment Inventory List

d) Job Plan Details image1.png