21-00188 SMALL BUSINESS Cont Oppt. HVAC INTERIOR PARTS.docx

COMBINED SYNOPSIS/SOLICITATION

PURCHASE AND INSTALLATION OF VIDEO SURVEILLANCE SYSTEM AT THE NASHVILLE WEATHER FORECAST OFFICE (WFO) 500 WEATHER STATION ROAD, JULIET (OLD HICKORY), TN 37122-1145

BRAND REQUIREMENT: “Liebert Only - Exterior condensing units have been replaced. Interior units are required to match the condensing units to ensure smooth operations and without voiding any existing warranties. Liebert units could be tied into Building Automation System (BAS) with no requirement to reprogram system.”

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number

NWWP92012100188SRG.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05 (JULY 2021) (DEVIATION 2020-11) (SEP 2017).

(IV) This solicitation is being issued as a Total Small Business Set-Aside. The associated NAICS code is 333415. The small business size standard is 1250 employees.

(V) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001 Purchase and replacement of Key West WFO Computer Room Air Conditioning Units and other HVAC components for the interior located at the National Weather Service, 1315 White Street, Key West, FL 33040-4853

1. TASK #1 (Base): Replace Liebert inside units servicing the computer room. (Total of 2). $_____________

2. TASK #2 (Option): Replace AHUs # 2A, 2B & 2C (Total of 3). $_____________

3. TASK #3 (Option): Replace AHU # 1 (Total of 1). $_____________

4. TASK #4 (Option): Watertight/waterproof the entire mechanical room (Approximately 700 SF). $_____________ Total $___________________

(VI) Description of requirements is as follows:

STATEMENT OF NEED (SON)

DEPARTMENT OF COMMERCE (DOC)

NATIONAL OCEANIC ATMOSPHERIC ADMINISTRATION (NOAA)

NATIONAL WEATHER SERVICE (NWS)

WEATHER FORECAST OFFICE (WFO)

PURCHASE AND REPLACEMENT OF KEY WEST WFO COMPUTER ROOM AIR CONDITIONING UNITS AND OTHER HVAC COMPONENTS FOR THE INTERIOR LOCATED AT THE NATIONAL WEATHER SERVICE, 1315 WHITE STREET, KEY WEST, FL 33040-4853

I. OBJECTIVE

The National Oceanic and Atmospheric Administration (NOAA), National Weather Service (NWS) Southern Region Headquarters is seeking for the services of interested and qualified private and commercial vendors to perform the work specified under this request for proposal.

II. EXISTING CONDITIONS

Existing Air Handling Unit (AHU’s) and Computer room Liebert AC units at the Florida Keys Weather Forecast Office (WFO) are beyond their useful life. Units are old, obsolete and constantly failing. The equipment is also due for replacement by Deferred Maintenance schedules.

III. SCOPE

The work to be performed under this Contract shall consist of furnishing and installing all tools, equipment, materials, supplies, and manufactured articles and furnishing all labor, transportation, and services, including fuel, power, water, and essential communications, and performing all work, or other operations required for the fulfillment of the Contract in strict accordance with the Contract Documents. The National Weather Service (NWS) expects a “turnkey” solution for this project. The work shall be complete, and all work, materials, and services not expressly indicated or called for in the Contract Documents which may be necessary for the complete and proper construction of the work in good faith shall be provided by the Contractor as though originally so indicated, at no increase in cost to the Government.

IV. TASKS

TASK #1 (Base): Replace Liebert inside units servicing the computer room. (Total of 2).

1. Remove/replace in kind all Liebert inside units located in the computer room on the first floor of the building. Replace all expansion, solenoid, bypass, isolation/service valves, and other valves installed on the refrigerant circuit that are associated with these units. Replace all refrigerant filters and sight-glass in kind. Verify that existing refrigerant pipes are of the correct size for the new Liebert inside units and for the existing Liebert outside units to remain, replace refrigerant pipes that are not of the correct size as specified by the manufacturer, not only for the new inside units but also for the existing outside units to remain.

2. Do not replace the existing Liebert outside Condensing Units installed in the mechanical yard, on the mezzanine level of the building. Unites were replaced 2 years ago.

3. The existing system is currently charged with R22 refrigerant. Existing outside Condensing Units are certified for R407C refrigerant. Provide new inside Air Handler Units that certified for R407C refrigerant. Convert entire system to R407C, flush existing lines and equipment to remain with “Rx11-flush or approved equal”, IAW Liebert manufacturer written instruction, industry standards and recommendations below. When in conflict, follow Liebert manufacturer written recommendations. Place a big label on a visible place of the AHUs and CUs to read “SYSTEM IS CHARGED WITH R407C, ONLY R407C SHAL BE USED”

1.1. Do not inject the solvent into the compressors itself; only the supporting refrigeration system shall be flushed.

1.2. Use only the appropriate refrigerant, proper recovery equipment, component parts, tools and lubricants as established in the industry and as per manufacturer’s instructions.

1.3. Large systems or systems with unusual configurations that could trap the solvent shall be disassembled and flushed section by section.

1.4. The exact amount of “Rx11-flush or approved equal” required will vary by the internal design of the system, the nature of the system failure, the degree of contamination trapped in the system, and the temperatures at which the failure occurred.

1.5. If the system to be flushed includes larger components such as a receiver, we recommend a visual inspection. If these components appear to be contaminated then flush them with Rx11-flush or approved equal.

1.6. DANGER: Never connect Rx11-flush canister to nitrogen via manifold sets or other charging hoses! Failure to insure the system is free of pressure when injecting Rx11-flush (or equal) may cause the can to burst and result in injury

4. Tie the new Liebert AHUs to the existing “Automated Logic Controller” DDC system. Reuse existing wiring, cabling and “Automated Logic Controller” DDC equipment, but verify for proper operation and for compliance with codes and specifications, adjust or replace as needed. Contractor shall make all necessary modifications to the existing DDC system to assure the proper operation of the Liebert system IAW attached drawings and specifications, to include sequence of operation, and to industry standards. There is currently a problem with the hardware connecting the Liebert system to the DDC, troubleshoot and repair the issue for proper operation IAW attached drawings and specifications.

5. In conjunction with the Mechanical Contractor and TAB agent if needed, calibrate new and existing devices and sensor associated with the Liebert system for proper operation and to provide accuracy measurement/information.

6. The Liebert units will not fit thru the doors. Cut a hole on the computer room east gypsum wall that divides the computer room from the corridor (marked with a red cloud on “Attachment-4-Existing Conditions”), and use it to move units in and out of the room. Remove/reinstall any electrical/plumbing/mechanical currently installed in the wall, to create the clearance needed to move the units. Remove/reinstall items, equipment, racks and cabinets currently installed on the wall or along the path needed to move the Liebert units. Any damage to the existing finishes, equipment, and building elements of all kinds or to the new units shall be repaired by the contractor at no cost to the government, to perfectly match original conditions. When work is done, close wall to its original conditions. Perfectly patch opening to be unnoticeable to the naked eye, match existing paint color or paint entire wall if color cannot be perfectly matched. Provide a dust barrier to avoid polluting the work place environment and to protect the existing HVAC system.

7. Installing wooden 2x4s underneath the raised floor, to reinforce the exiting floor metal structure along the path needed to move the Liebert units in and out of the room. Cut 2x4 ½” longer than existing raised floor bases to assure that the load is placed on the 2x4s, and not on the existing floor metal structure.

8. If new Liebert AHUs are not of the same foot print than existing, modify the existing floor penetrations and metal structures supporting the Lieberts to provide a perfect fit and air tight connection between the Liebert unit and the floor, with gaps and holes smaller than 1/16” (to avoid getting debris under the floor).

9. Provide new Liebert AHUs with laser humidifiers, connect to existing water lines.

10. Provide new air filters.

11. Dispose of existing units.

12. Test and Balance Liebert system.

13. Temporary cooling will not be needed if units are replaced one at a time.

14. In conjunction with the Mechanical Contractor and TAB agent, and with a government representative as witness (the COR in this case), commission the entire Liebert system (to include the portion of the DDC system associated with the Liebert units), IAW attached specifications and industry standards. Every new and existing element of the Liebert system and associated DDC shall be tested, balanced and calibrated. Contractor shall submit a detailed commissioning plan to show proposed approach for testing each input, output, element, sensor, device and equipment, and shall not proceed until approved by the COR.

15. Refer to attachments for additional information.

TASK #2 (Option): Replace AHUs # 2A, 2B & 2C (Total of 3).

1. Remove and replace in kind, but providing the upgrades requested on section 2 below, AHUs # 2A, 2B and 2C installed in the mechanical room on the second floor of the building (Total of 3). Replace all expansion, solenoid, bypass, isolation/service valves, and other valves installed on the refrigerant circuit that are associated with these AHUs. Replace all refrigerant filters and sight-glass in kind. Verify that existing refrigerant pipes are of the correct size for the new AHUs and the existing CUs, replace refrigerant pipes that are not of the correct size as specified by the manufacturer, not only for the new AHUs but also for the existing CUs to remain. Flush existing refrigerant pipes with “Rx11-flush or approved equal”, IAW manufacturer’s instructions, industry standards and recommendations below:

1.1. Do not inject the solvent into the compressors itself; only the supporting refrigeration system shall be flushed.

1.2. Use only the appropriate refrigerant, proper recovery equipment, component parts, tools and lubricants as established in the industry and as per manufacturer’s instructions.

1.3. Large systems or systems with unusual configurations that could trap the solvent shall be disassembled and flushed section by section.

1.4. The exact amount of “Rx11-flush or approved equal” required will vary by the internal design of the system, the nature of the system failure, the degree of contamination trapped in the system, and the temperatures at which the failure occurred.

1.5. If the system to be flushed includes larger components such as a receiver, we recommend a visual inspection. If these components appear to be contaminated then flush them with Rx11-flush or approved equal.

1.6. DANGER: Never connect Rx11-flush canister to nitrogen via manifold sets or other charging hoses! Failure to insure the system is free of pressure when injecting Rx11-flush (or equal) may cause the can to burst and result in injury.

2. New AHUs shall:

2.1. Be Trane to match and be compatible with the existing CUs. Provide AHUs that are certified by Trane, in writing, to be paired with the existing CUs. Before buying the new AHUs, provide Trane documentation to the COR to show compatibility with existing CUs and do not proceed until approved.

2.2. Have better and more robust service access panels than existing, that do not require tools to be removed.

2.3. Have better and more robust filter racks than existing, that facilitates the replacement of the filters and hold them steady in place, not letting them to be sucked by the air flow. With a filter racks that act like a drawer, capable of pulling all the filters out every time, without leaving some of them behind.

3. Remove, collect and dispose existing refrigerant. Recharge the systems with virgin R410a refrigerant.

4. Completely remove and replace in kind all the existing ductwork, insulation, dampers, actuators, freeze stats (provide if not existing), anchors/supporting elements and duct access panels that are installed in the mechanical room and are associated with AHUs # 2A, 2B and 2C.

5. Reuse the existing metal structures supporting the AHUs, but refurbish as instructed below. Do the same to all other metal structures in the room that are associated with these AHUs and its elements/ductwork:

5.1. Clean metal structures with wire brush to remove rust and dirt.

5.2. Apply one coat of anticorrosive chemical coating (Dynamic Rust Exterminator or approved equal)

5.3. Zink cold galvanize all metals.

5.4. Paint everything (provide 3 coats of shercryl HPA), coordinate color with COR.

5.5. Protect surrounding areas and equipment.

6. Fabricate and install custom-made, aluminum, watertight drain pans under each AHU. Attach pans to the existing metal structure using stainless steel bolts/nuts. Size pans to the biggest size that can be installed in the metal structure, and to capture all the water that could be generated by the AHUs. Use flexible silicone hoses, stainless-steel clamps and copper connectors to connect drain pans to the condensate drain lines, place connectors and hoses in an accessible location to facilitate service and replacement. Provide a float switch in each pan and hardwire it to shut-down the associated AHU when the pan is not draining properly.

7. Tie the new AHUs to the existing “Automated Logic Controller” DDC system. Reuse existing wiring, cabling and “Automated Logic Controller” DDC equipment, but verify for proper operation and for compliance with codes and specifications, adjust or replace as needed. Contractor shall make all necessary modifications to the existing DDC system to assure the proper operation of HVAC #2 IAW attached drawings and specifications, to include sequence of operation, and to industry standards.

Replace all damaged flexible electrical pipes installed through the AHUs, for wires and cables connected to the AHUs and associated equipment, elements, sensors and devices, to include but not limited to damper actuators, Air flow measurement stations, temperature and pressure sensors, etc. Extend existing wiring and cabling when needed.

8. Remove and replace all condensate line drainage piping, new condensate lines shall be copper and/or brass and shall be installed IAW codes and industry standards.

To facilitate the cleaning of the drain lines: Install brass insolation ball valves where the condensate lines connect to the AHU’s drainage connection. Install isolation brass ball valves and T where the condensate lines discharge to the floor drain.

9. To replace AHUs # 2A, 2B and 2C, the Contractor will have to remove and reinstall some of the existing ductwork, dampers, pipes, electrical and other elements/equipment installed in the mechanical room that are associated with AHU#1 and other systems not related to the AHUs being replaced. The Contractor will have to visit the site to take measurements and collect necessary information to quantify the extent of the modifications, and to verify that the new AHUs will fit thru the existing doors and stairways. If new AHUs do not fit thru the existing doors and stair ways, contractor will have to:

9.1. Remove/reinstall some of the existing doors in order to create the space needed to move the new equipment.

9.2. Disassemble and assemble the AHU to move it into the mechanical room.

9.3. Provide a crane to handle new and existing equipment.

9.4. Remove/reinstall existing mechanical yard ceiling metal cage to provide the access needed to handle the new and existing equipment. At the end of the job, the metal cages shall be welded to provide a safe walking surface in accordance to OSHA, applicable codes and other safety standards. Apply three coats of cold galvanize spray to the welded areas.

10. Provide and install temporary spot cooling throughout the building while AC units are disabled.

11. In conjunction with the Mechanical Contractor and TAB agent, and with a government representative as witness (the COR in this case), commission entire HVAC #2 system (to include associated portion of the DDC system), IAW attached specifications and industry standards. Every new and existing element of the DDC and HVAC #2 system shall be tested, balanced and calibrated. Contractor shall submit a detailed commissioning plan to show the proposed approach to test each element, input, output, sensor, device and equipment of the system, and shall not proceed until approved by the COR.

12. Dispose of existing equipment and components.

13. Test and balance the entire HVAC system IAW attached specifications and industry standards.

14. Refer to attachments for additional information.

TASK #3 (Option): Replace AHU # 1 (Total of 1).

1. Remove and replace in kind, but providing the upgrades requested on section 2 below, AHU # 1 installed in the mechanical room on the second floor of the building (Total of 1). Replace all expansion, solenoid, bypass, isolation/service valves, and other valves installed on the refrigerant circuit that are associated with this AHU. Replace all refrigerant filters and sight-glass in kind. Verify that existing refrigerant pipes are of the correct size for the new AHU and the existing CU to remain, replace refrigerant pipes that are not of the correct size as specified by the manufacturer, not only for the new AHU but also for the existing CU. Flush existing refrigerant pipes with “Rx11-flush or approved equal”, IAW manufacturer’s instructions, industry standards and recommendations below:

1.1. Do not inject the solvent into the compressors itself; only the supporting refrigeration system shall be flushed.

1.2. Use only the appropriate refrigerant, proper recovery equipment, component parts, tools and lubricants as established in the industry and as per manufacturer’s instructions.

1.3. Large systems or systems with unusual configurations that could trap the solvent shall be disassembled and flushed section by section.

1.4. The exact amount of “Rx11-flush or approved equal” required will vary by the internal design of the system, the nature of the system failure, the degree of contamination trapped in the system, and the temperatures at which the failure occurred.

1.5. If the system to be flushed includes larger components such as a receiver, we recommend a visual inspection. If these components appear to be contaminated then flush them with Rx11-flush or approved equal.

1.6. DANGER: Never connect Rx11-flush canister to nitrogen via manifold sets or other charging hoses! Failure to insure the system is free of pressure when injecting Rx11-flush (or equal) may cause the can to burst and result in injury.

2. New AHU shall:

2.1. Be Trane to match and be compatible with the existing CU to remain. Provide AHU that is certified by Trane, in writing, to be paired with the existing CU. Before buying the new AHU, provide Trane documentation to the COR to show compatibility with existing CU and do not proceed until approved.

2.2. Have better and more robust service access panels than existing, that do not require tools to be removed.

2.3. Have better and more robust filter racks than existing, that facilitates the replacement of the filters and hold them steady in place, not letting them to be sucked by the air flow. With a filter racks that act like a drawer, capable of pulling all the filters out every time, without leaving some of them behind.

3. Remove, collect and dispose existing refrigerant. Recharge the systems with virgin R410a refrigerant.

4. Completely remove and replace in kind all the existing ductwork, insulation, dampers, actuators, freeze stats (provide if not existing), anchors/supporting elements and duct access panels that are installed in the mechanical room and are associated with AHU # 1.

5. Reuse the existing metal structures that are supporting the AHU, but refurbish as instructed below. Do the same to all other metal structures in the room that are associated with the AHU being replaced and its elements/ductwork:

5.1. Clean metal structure with wire brush to remove rust and dirt.

5.2. Apply one coat of anticorrosive chemical coating (Dynamic Rust Exterminator or approved equal)

5.3. Zink cold galvanize all metals.

5.4. Paint everything (provide 3 coats of shercryl HPA), coordinate color with COR.

5.5. Protect surrounding areas and equipment.

6. Fabricate and install a custom made, aluminum, watertight drain pan under the AHU, leaving a gap between the floor and the pan to allow the free flow to the floor drain of other waters spilled in the room. Using stainless or hot deep galvanized hangers and hardware, attach the pan to the new AHU or to the existing metal structure. Size pan to the biggest size that can be installed under the AHU, and to capture all the water that could be generated by the AHU. Use flexible silicone hoses, stainless-steel clamps and copper connectors to connect drain pan to the condensate drain line, place connectors and hoses in an accessible location to facilitate service and replacement. Provide a float switches in the pan and hardwire it to shut-down the AHU when the pan is not draining properly.

7. Tie the new AHU to the existing “Automated Logic Controller” DDC system. Reuse existing wiring, cabling and “Automated Logic Controller” DDC equipment, but verify for proper operation and for compliance with codes and specifications, adjust or replace as needed. Contractor shall make all necessary modifications to the existing DDC system to assure the proper operation of HVAC #1 IAW attached drawings and specifications, to include sequence of operation, and to industry standards.

Replace all damaged flexible electrical pipes installed through the AHU, for wires and cables connected to the AHU and associated equipment, elements, sensors and devices, to include but not limited to damper actuators, Air flow measurement stations, temperature and pressure sensors, etc. Extend existing wiring and cabling when needed.

8. Remove and replace all condensate line drainage piping, new condensate lines shall be copper and/or brass and shall be installed IAW codes and industry standards.

To facilitate the cleaning of the drain lines: Install brass insolation ball valves where the condensate line connects to the AHU’s drainage connection. Install isolation brass ball valves and T where the condensate line discharge to the floor drain.

9. To replace AHU # 1, the Contractor will have to remove and reinstall some of the existing ductwork, dampers, pipes, electrical, and other elements/equipment installed in the mechanical room that are associated with AHUs #2A, 2B and 2C and other systems not related to the AHU being replaced. The Contractor will have to visit the site to take measurements and collect necessary information to quantify the extend of the modifications, and to verify that the new AHU will fit thru the existing doors and stairways. If new AHU does not fit thru existing doors and stair ways, contractor will have to:

9.1. Remove/reinstall some of the existing doors in order to create the space needed to move the new equipment.

9.2. Disassemble and assemble the AHU to move it into the mechanical room.

9.3. Provide a crane to handle new and existing equipment.

9.4. Remove/reinstall existing mechanical yard ceiling metal cage to provide the access needed to handle new and existing equipment. At the end of the job, the metal cages shall be welded to provide a safe walking surface in accordance to OSHA, applicable codes and other safety standards. Apply three coats of cold galvanize spray to the welded areas.

10. Provide and install temporary spot cooling throughout the building while AC unit is disabled.

11. In conjunction with the Mechanical Contractor and TAB agent, and with a government representative as witness (the COR in this case), commission entire HVAC #1 system (to include associated portion of the DDC system), IAW attached specifications and industry standards. Every new and existing element of the DDC and HVAC #1 system shall be tested, balanced and calibrated. Contractor shall submit a detailed commissioning plan to show the proposed approach to test each element, input, output, sensor, device and equipment of the system, and shall not proceed until approved by the COR

12. Dispose of existing equipment and components.

13. Test and balance the entire HVAC system IAW attached specifications and industry standards.

14. Refer to attachments for additional information.

TASK #4 (Option): Watertight/waterproof the entire mechanical room (Approximately 700 SF).

1. Clean the existing concrete cracks and install Silkaflex sealant (or approved equal) in accordance with manufacturer’s instructions. Cut existing cracks with a grinder, if needed to provide a good water seal.

2. Clean all the corners around the room, where the floor meets the walls, and other seams around the room and install Silkaflex sealant (or approved equal) in accordance with manufacturer’s instructions.

3. Clean entire room with commercial grade, heavy duty acid concrete cleaner and rinse to completely remove all chemicals and debris. Vacuum entire floor to completely remove loose particles.

4. Provide/apply a commercial/industrial grade, waterproofing membrane/coating that is resistant to punctures and walking on, designed for installations on mechanical room floors and with a lifetime warranty. Install up to 4” on concrete walls. Apply 4 coats in crossed pattern and as per manufacturer’s instructions. Membrane/coating shall be designed to accept the installation of the epoxy coating requested below.

5. Install minimum ¼” flexible epoxy coating on the concrete floors/waterproofing membrane and up to 4” on concrete walls, use a flexible epoxy coating designed for that application and that won’t crack even when existing concrete slab is cracked. Follow manufacturer written instructions during the installation.

6. Install 4”, water sealed baseboards around floor penetrations and where the floor meets the walls. Install 4”, water sealed curbs at each door. Label and install in accordance with OSHA and other safety standards. Paint in yellow with black strips, and write “CAUTION, WATCH YOUR STEP” on top of each curb, and on the floor (6” after and 6” before). The entire area (6” after, 6” before and curb) shall be painted yellow with black stripes and with “CAUTION, WATCH YOUR STEP” signs written.

7. To test the waterproofing of the room after the installation is completed: With COR as witness, block all the floor drains and fill up entire room with 3” of water for 24 hours, marking water level before and after and checking above the ceilings of the rooms below for possible leaks.

8. The entire room shall be water proofed up to 4” off the floor, up to the wall. Provide a 5 years labor and product warranty to address any leak that could occur in the room, at no additional cost.

9. Clean all floor drains and drain pipes with a plumbing snake and hose bib pressurized water.

10. Protect existing equipment and surrounding area. Take necessary precautions to avoid dangerous fumes from entering the office spaces.

11. Refer to attachments for additional information.

V. ATTACHMENTS

01-Specifications Vol-1 02-Specifications Vol-2 03-Mechanical drawings 04-Existing Conditions

VI. GENERAL REQUIREMENTS

1. Electrical installation shall follow the requirements of the National Electric Code (NEC) for the hazardous classification of the area where it is being installed

2. Unless noticed otherwise, all fittings and hardware shall be aluminum, marine grade 316 stainless steel or hot-dip galvanized.

3. The Contractor shall remove all excess material and shall clean up and restore the site to its original condition or better. All damage, as a result of work under this Contract, done to existing finishes, building elements and equipment, shall be repaired, or replaced, as determined by the COR.

4. All material and equipment furnished for this project shall be new and unused. Any material, which has become excessively weathered or damaged since manufacture, shall not be considered as new. COR shall be the sole judge as to what constitutes excessive weathering or damage. New equipment must be compatible with existing systems.

5. The Contractor shall provide all personnel and equipment required to complete all work specified herein.

6. The successful bidder and its subcontractors, in order to be considered responsive, must possess the appropriate licenses. It should also be noted that the successful bidder will, at the time of the pre-work conference, be required to show that each of the Contractor’s subcontractors must possess the appropriate licenses.

7. The Contractor shall comply with all local, state, and Federal environmental, health, and safety regulations while conducting this work. In addition, the Contractor shall ensure that all work is in compliance with the applicable codes, and attached drawings and specifications.

8. All work contained in this Statement of Work shall be completed in a professional and workmanlike manner, per manufacturers' specifications and requirements and in accordance with industry standards and practices, and in accordance with the latest edition of Local, State and Federal regulations.

9. Disposal. Unless specified otherwise by the Government, the Contractor will be required to properly remove and dispose of all construction and/or demolition waste material in accordance with Local, State and Federal waste disposal regulations.

10. All Bidders are strongly encouraged to attend a site visit to inspect all requested work and to acquire all necessary site information to properly prepare their bid proposal. Failure of the Contractor to attend a site visit and acquire all necessary site information to properly prepare their Bid Proposal shall not be acceptable cause to justify a later request for additional costs after Contract Award. All technical questions must be in writing and sent to the NWS Contract Specialist no later than one week prior to the closing date for submission of Bid Proposal to the Contract Officer.

11. Provide verification of all system operations.

12. The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

The Contractor shall submit cut-sheets for all equipment, product, hardware and materials of all type to be installed in this project and shall not order or install them until approved by the COR in writing. The COR reserves the right to request the removal of anything installed without a written approval and shall be replaced by the contractor at no additional cost to the Government. All submittals shall become the property of the U.S. Government.

VII. ABBREVIATIONS

1. AC: Air Conditioning

2. AHU: Air Handling Unit

3. BAS: Building Automation System, Building Management System. It is the Automatic Logic software and hardware controlling the AC.

4. COR: Contracting Officer Representative

5. CO: Contracting Officer

6. CU: Condensing Unit

7. DDC: Direct Digital Control

8. EF: Exhaust Fan

9. EDH: Electric Duct Heater

10. FTU: Fan Terminal Unit

11. HVAC: Heating, Ventilation, and Air Conditioning

12. IAW: In Accordance With

13. PM: Preventive Maintenance

14. RFP: Request for proposal

15. SF: Supply Fan

16. TAB: Test and Balance

17. VAV: Variable Air Volume

18. VFD: Variable Frequency Drives

19. WSR: Weather Service Radar

VIII. QUALIFICATIONS FOR BIDDERS

Contractors bidding on this project shall:

1. Have the necessary business licenses, qualifications and qualified personal to perform Mechanical work, to include a valid Florida Mechanical Contractor license. The Florida Mechanical Contractor license shall be submitted with the bid package.

2. Have a minimum of 5 years of experience performing contracts of a nature similar with technical complexity, operations and size to that being bid upon. To demonstrate qualifications to perform the Work, each Bidder must submit with the bid package evidence, such as financial data, references and scope of work for similar projects, present commitments and other such data as it may deem necessary to establish the competency and ability of the Bidder to perform the Work.

The Government reserves the right to make such investigations as it may deem necessary to establish the competency and financial ability of any Bidder to perform the Work and if, after investigation, the evidence of his competency or financial ability is not satisfactory, the Government reserves the right to reject his bid.

IX. SUBCONTRACTORS, SUPPLIERS AND OTHERS

1. No more than 49% of dollar value of the total contract work may be accomplished by subcontractors. The balance of work must be accomplished by selected Contractor's own forces. Each bidder must furnish with his proposal, a list of the items and services he proposes to sub-contract and the estimated cost of these items.

2. If requested by the Government, Bidder shall provide an experience statement with pertinent information regarding similar projects and other evidence of qualification for each Subcontractor, supplier, person or organization. If the Government after due investigation has reasonable objection to any proposed Subcontractor, supplier, other person or organization, either may, before the Notice of Award is given, request the apparent successful Bidder to submit an acceptable substitute without an increase in Bid price. If the apparent successful Bidder declines to make any such substitution, the Government may award the contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers and other persons and organizations. Any Subcontractor, Supplier, other person or organization listed and to whom the Government does not make written objection prior to the giving of the Notice of Award will be deemed acceptable to the Government. Subcontractors shall not be changed without the approval of the Government. No acceptance by the Government of any such Subcontractor, Supplier or other person or organization shall constitute a waiver of any right of the Government to reject defective work or materials not conforming with these specifications.

3. No Bidder shall be required to employ any Subcontractor, other person or organization against whom Bidder has reasonable objection

X. QUOTE SCHEDULE

Each task will be quoted independently of the other tasks. NWS may choose to exercise any combinations of the base plus optional tasks.

XI. WORK SITE

Florida Keys Weather Forecast Office 1315 White Street Key West, FL 33040-4853

XII. PARTS WARRANTY

Contractor will guarantee all parts replaced or repaired for one year. If any of these parts are defective, upon written notification, the Contractor will agree to replace the defective parts in a timely manner at no cost.

XIII. WORKMANSHIP WARRANTY

The Contractor shall guarantee the quality of all workmanship for one year, with the exception of the waterproofing of the mechanical room which shall be guaranteed for 5 years. Upon written notification, the Contractor will agree to remedy and redo any work in a timely manner at no cost.

XIV. HOURS OF OPERATION

Work shall be performed between 8:00am & 5:00pm Monday thru Friday unless otherwise approved by the COR. Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation: New Year’s Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, Christmas, Memorial Day, Presidents Day, Juneteenth, Independence Day & Martin Luther King Day.

XV. POINT OF CONTACTS:

Site POC, Charlie Coffman, 305-295-1316 x260, charlie.coffman@noaa.gov COR, William Martinez, 305-632-2477; William.martinez@noaa.gov

XVI. GOVERNMENT CONTACT

The Contracting Officer Representative (COR) will serve as the Government’s point of contact for all submissions.

XVII. PERIOD OF PERFORMANCE

Contractor shall provide a fully functional and operational system 180 days from contract award date.

XVIII. SAFETY AND EMERGENCY PLAN:

1) The Contractor shall observe and institute all applicable OSHA safety requirements and procedures to prevent accidents and injuries to both Contractor and Government employees including 40 CFR 1926 Subpart M for fall protection requirements.

2) The Contractor shall designate one person as Safety Coordinator for purposes of communication between the Contractor and the National Weather Service COR.

3) Contractor shall provide a Safety Plan and Procedure to protect employees from being injured while on the job site. Submit plan to the Contracting Officer for review and approval.

4) Contractor shall provide an Emergency Plan and Procedure to provide immediate care for an employee injured while on the job site. Submit plan to the Contracting Officer for review and approval.

GOVERNMENT PROVIDED MATERIALS AND/OR SERVICES

A. EXCLUSIONS:

Unless otherwise indicated elsewhere in this SOW, the Government will provide no data, materials, equipment and/or services to the Contractor. Any and all research required to fulfill the SOW described herein, shall be the responsibility of the Contractor. The Government retains the right to request the Contractor to acquire additional information on behalf of the Government.

B. WARRANTY:

The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

(VII) Delivery and installation is due within 180 days after award to the National Weather Service, 1315 White Street, Key West, FL 33040-4853

(VIII) FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (JUL 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed.