21-00015_PWS_FINAL.pdf

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Distribution Statement: D

Performance Work Statement for

JTIDS Radio Frequency Amplifier

Purchase Request: FD2060-21-00015

01 May 2020

Distribution Statement D: Distribution authorized to DoD and U.S. DoD contractors only (ADMINISTRATIVE OR OPERATIONAL USE) (19 Dec 2016). Other requests for this document shall be referred to 407 SCMS/GULAD, Robins AFB, GA 31098

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1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to provide for the repair of the Radio Frequency Amplifier, National Stock Number (NSN) 5996- 01-136-9351BY, Part Number (PN) 1630013-103. These services include all actions necessary to return the end item to a serviceable condition including updating to the latest hardware/software configuration approved.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by providing fully repaired and current configuration Line Replaceable Units (LRU) to ensure terminal-to-terminal interoperability between the AN/URC-107 Joint Tactical Information Distribution System (JTIDS) and Link 16 terminal platform variants.

1.3 Background: The purpose of the Radio Frequency Amplifier (RFA) is to reject all received input signals outside the frequency range of the RFA, and to amplify all received input signals that are within its operating frequency range, while compensating for transmission line losses.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Delivery of Repair

4.1.3 Repaired assets shall be delivered in accordance with

the schedule defined by the contract/order.

There shall be no more than one (1) late delivery per year. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date.

The late asset shall be delivered by the revised delivery date acceptable to the Government.

3.0 Government Property:

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: The only Government property that will be provided are the reparable Radio Frequency Amplifier units National Stock Number (NSN) 5996-01-136- 9351BY, Part Number (PN) 1630013-103. Assets will be returned to Government in serviceable condition.

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3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access To eTools.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract will extend five (5) years including a basic and four (4) ordering periods, as well as an optional six

(6) month extension. The contract type is Firm Fixed Price (FFP) Requirements Type Contract for all ordering periods. The Contractor shall repair to serviceable condition within the negotiated repair Turn Around Time (TAT). The Contractor shall provide immediate response to ensure that time for critical item delivery requests are punctual by responding to the Production Management Specialist (PMS) within one (1) business day of the request with the estimated delivery date of the critical item. The Contractor shall deliver monthly status reports on time.

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4.1.2 Place of Performance: These services will be performed at the Contractor’s facility in Indianapolis, Indiana.

4.1.3 Turn Around Time (TAT): TAT is measured from the Contractor’s receipt of the item and funded delivery order, whichever is latest, to the time the asset is shipped back to the Government. TAT for routine repairs of LRUs shall be in accordance with the agreed upon TAT within the contract of 240 Calendar days.

4.1.3.1 Expedite Critical Item Delivery and respond quickly to Government requests for assistance: Joint Chief of Staff Surge backorders and Mission Incapable Aircraft Parts (MICAP) requirements will take precedence over the routine schedule and shall be expedited to the extent possible. The Contractor shall respond to the PMS within one (1) business day of the request with the estimated delivery date of the critical item. In the event that a repairable item is required by the Government on an emergency basis to fill MICAP/Surge backorders, the Government PMS or Program Manager will notify the Contractor in writing (E-mail or facsimile preferred) as soon as the need is identified. The Contractor shall initially respond to a Government request for assistance within eight (8) business hours. Follow-up assistance, if required, shall be provided by a suspense date acceptable to the Government.

4.1.3.2 In the event of receipt of items in a bulk quantity which exceeds the Contractor’s throughput capacity, the Contractor may request a delay for the start of the TAT measurement for the items in excess of capacity. The Contractor shall notify the Government in writing (E-mail or facsimile) with the NSN, serial number, applicable contract delivery order, and length of requested delay. Requests shall be provided via the Government Procurement Contracting Officer (PCO)/Administrative Contracting Officer (ACO) to the Program Manager or PMS for approval.

4.1.3.3 TAT shall be suspended, specific to an individual item’s serial number, for any delays caused by awaiting Government resolution.

4.1.4 Obsolete Parts: The Contractor shall notify the Government of evolving obsolete part conditions and make recommendations including last-time buy opportunities and any redesign that may ensue. Requests for funding and all related issues will be directed through the PCO.

Replacement parts or redesign will be recommended to minimize impact. Performance of engineering efforts to resolve, redesign, and replace (not due to failure) obsolete parts are not funded under this contract.

4.1.5 Cannibalization: With written authorization from the PCO and System Program Manager, the Contractor shall be authorized to retain all condemned items for use in cannibalization down to the Shop Replaceable Unit (SRU) level for use in the repair process. Removing parts, components, or subassemblies to aid in the repair of other units, shall not be reason for condemnation. Parts, components, or subassemblies used to aid in the repair of other units shall be replaced as they become available.

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4.1.6 Condemnation: The Contractor shall provide notification with a condemnation request through the ACO to the PCO/Program Manager for approval/disapproval. A repair shall be considered for condemnation if any one of the following conditions occur:

a. If physical damage such as fire, explosion, flood, aircraft crash, enemy combat action destroys substantial of the physical and electrical integrity of the unit.

b. Overheating and subsequent destruction of key internal electrical components and/or electrical connections.

c. A required part for repair is obsolete with no replacement or available substitute.

4.1.6.1 The Contractor shall document the damage including description and photographs. The Contractor shall submit the package within 30 calendar days after item induction to the ACO.

Based on evidence at that time, the ACO shall submit the package to the PCO, for evaluation by the cognizant Government Equipment Specialist. The cognizant Government Program Manager will then make the final determination and provide disposition instruction to the PCO.

4.1.6.2 Condemned items shall be disposed of and demilitarized in accordance with DoD Publication 4160.21-M-1 “Defense Demilitarization Manual”. Written authorization from the PCO and system Program Manager authorizing the Contractor to retain a condemned item(s) for cannibalization and reuse.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

DID Title PWS Reference(s)

A001 DI-MGMT-81838 Commercial Asset Visibility Air Force (CAVAF) Contractor Furnished Material End Item Reporting

4.3.3

A002 DI-MGMT-80441C Annual Inventory Report 4.3.3.1 A003 DI-PSSS-81995 Contract Depot Maintenance Production Report 4.3.3.2 A004 DI-MGMT-80368A Status Report 4.3.3.3 A005 DI-MISC-81832 Counterfeit Prevention Plan 4.3.4 A006 DI-MGMT-81803 IUID Marking Plan 4.3.1.1 A007 DI-MGMT-81804A IUID Marking Activity, Validation, and

Verification Report 4.3.1.2.1

A008 DI-QCIC-81794 Quality Assurance Program Plan 5.8

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4.2.1 Quality of CDRL Deliverable: There shall be no more than one (1) rejection of any deliverable. There shall be no more than one (1) total rejection(s) of deliverables per year. The Government will reject a deliverable if five (5) or more technical errors or seven (7) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within five (5) business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than one (1) late submission(s) of deliverables peryear. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair Services

4.3.1 Item Unique Identification

4.3.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

(CDRL A006, DI-MGMT-81803, IUID Marking Plan)

4.3.1.2 Reporting in IUID Registry

4.3.1.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government. (CDRL A007, DI-MGMT-81804A, IUID Marking Activity, Validation, and Verification Report)

4.3.1.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.2 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

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4.3.3 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production in CAV-AF system by maintaining current inputs. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur. [CDRL A001, DI- MGMT-81838, Commercial Asset Visibility Air Force (CAVAF) Contractor Furnished Material End Item Reporting] There shall be no more than one (1) late submission of data/document(s) per contract year. The Contractor shall report daily or as actions occur.

4.3.3.1 Government Property Inventory Report: The Contractor report shall provide to the DoD Service/Agency an inventory listing of Government Property (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) applicable to this contract. The report shall be delivered annually, or within seven (7) calendar days of government request. (CDRL A002, DI-MGMT-80441C, Annual Inventory Report)

4.3.3.2 The Contractor report shall provide the Government with monthly maintenance production figures, status and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period. (CDRL A003, DI-PSSS-81995, Contract Depot Maintenance Production Report)

4.3.3.3 Status Reports : The Contractor shall maintain a history of repair data, in contractor format. The Contractor will record details of failures including serial numbers of repaired items, parts replaced, cause of failure, repair action taken, turnaround time, incoming/outgoing shipping document numbers and the location which identified the discrepancy in the contractor database.

The Contractor shall make this information available to the Government monthly and delivered electronically no later than the third workday of each month. (CDRL A004, DI-MGMT- 80368A, Status Report)

4.3.3.4 Engineering Change Proposal : The Contractor shall provide notification of engineering changes. The Contractor shall submit an Engineering Change Proposal (ECP) for all Class I changes to the baseline configuration. The Contractor shall provide immediate mishap notification to the Multifunctional Team (MFT) Program Manager (PM) and reporting with no more than one instance of late mishap notification per year.

4.3.3.5 Document Change Notification: The Contractor shall generate and submit to the Government any Class II changes, including all substitute parts changes, through Document Change Notices (DCN) within 30 calendar days. The Contractor shall respond quickly to a Government request for assistance with an initial response to the Government within eight (8) business hours.

4.3.4 The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory. The Contractor shall submit a Counterfeit

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Prevention Plan within 30 days of Contract Award. (CDRL A005, DI-MISC-81832, Counterfeit Prevention Plan)

4.4 Holidays and Facility Closings: Contractor/subcontractor personnel shall observe holidays and facility closings as authorized for government personnel. Contractor/subcontractor personnel shall only be permitted access to Government facilities when Government personnel are present.

4.5 Travel: Travel requests for contractor/subcontractor personnel shall be submitted for approval to the Contracting Officer prior to costs being incurred and a minimum of 30 business days in advance of departure. Receipts must be presented with the invoice for reimbursement of actual travel costs.

4.6 Over and Above: The Contractor shall execute Over and Above at the request of the PCO in the following areas: surge operations, any required proposals, missing components, and estimates in support of the Over and Above efforts as requested or directed by the PCO. A failure beyond normal operation could be mishandled units or improper installation or storage. If, after an item is inducted, an evaluation reveals that the item has significant problems (e.g. burned boards, lifted tracks, missing components, cannibalization, obsolescence etc.) then the Contractor shall advise the Government on a case-by-case basis and recommend the item be placed in an over and above status. Initial notification regarding the significant problem shall be provided within five business days. Contractor may be requested to prepare a priced proposal, including turn-around time, for the Government within 15 calendar days. No further action will be taken until the CO provides direction and funding for induction into over and above work.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following security regulations: DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; and DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.)

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Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22- M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.4 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.5 Access to Government System(s): Access to Government system(s) will not be required to perform tasks under the contract/order.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone within four (4) business hours. The Contractor shall cooperate with Government safety investigations.

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5.5.3 Voluntary Protection Program (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.8 Quality Control Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. (CDRL A008, DI-QCIC-81794, Quality Assurance Program Plan)

5.9 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Plan for Corrective Action

6.1 Unsatisfactory Contractor performance will result in the issuance of a negative PAR. The program office will set a suspense date and forward the PAR to the Procuring Contracting Officer (PCO) for submission to the Contractor. The PCO will submit the PAR to the Contractor for corrective action. The Contractor shall explain the deficiency and identify the corrective action they shall take to resolve the deficiency and prevent recurrence. The Contractor shall sign and return a negative PAR to the PCO by the suspense date.

6.2 If repetitive negative PARs or a single negative PAR identifying critical Contractor non-compliance are issued without satisfactory resolution, the program office will initiate the corrective action report (CAR) process. However, the Multi-Functional Team (MFT) reserves the right to issue a CAR at any time based on the severity of the Contractor non-compliance.

The PCO will set a suspense date and submit the CAR to the Contractor for corrective action.

The Contractor shall sign and return the CAR, with a corrective action plan, to the PCO for acceptance by the Multi-functional team (MFT) by the suspense date. The corrective action will be tracked and documented until the deficiency is resolved to the satisfaction of the MFT.

http://www.osha.gov/dcsp/vpp/index.html http://www.state.gov/j/tip

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The CAR will become part of the PCO contract file. If the CAR process fails to resolve the deficiency, the PCO has the right to invoke the Inspection of Supply/Services clause(s) identified in the contract/order.

7.0 Contractor Responsibilities

7.1 The Contractor shall ensure the quality of services through a quality and/or inspection system. In order to meet the government’s quality requirements, a contractor’s QMS should be robust enough and resourced adequately to execute four key quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and, 4) Follow-up to ensure quality related problems/defects do not recur; a mature QMS requires thecontractor be the proactive party on quality issues. The goal is to obtain performance reflective of continuous improvement with no reliance on DCMA’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not recur.

7.2 Maintains an inspection process acceptable to the Government and records of inspections, which shall be made available to the Government as long as the contract requires in accordance with the Inspection of Supply/Services clause(s) identified in the contract/order.

7.3 Responsible for ensuring personnel, information, system, property, facility and, if applicable, international security requirements are met in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, and applicable Government regulations.

7.4 Signs and returns a positive PAR within five (5) business days. Signs and returns a negative PAR with corrective action identified by the suspense date. Signs and returns a CAR with a corrective action plan by the suspense date.

8.0 Contractor Performance Assessment Reporting System (CPARS): The total estimated value of the contract does not exceed $1,000,000.00; therefore, CPARS reporting is not required.

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9.0 Appendices

9.1 Appendix A, Reference(s)

Publication Title of Publication Date of Publication Sections(s) that Apply

DoD 5220.22-M

National Industrial Security Program Operating Manual

(NISPOM).

February 28, 2006 Change 1 - March 28, 2013

Entire

DoDD 4715.1E

Environment, Safety, and Occupational Health (ESOH) March 19, 2005 Entire

DoDD) 5205.02E

DoD Operations Security (OPSEC) Program June 20, 2012 Entire

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual November 3, 2008 Entire

Public Law 91- 596 as amended by Public Law 101-

Occupational Safety and Health Act of 1970 December 29, 1970 as amended through January 1, 2004

Entire