20Apr26 QAPC Review -SOW - ACU 2 Alignment and Preventative Maintenance V3.pdf

STATEMENT OF WORK

FOR

ACU 2 Alignment and Preventative Maintenance

5 Year Option Contract

AT

Edwards AFB, California

20 April 2026

CUI

1.0 DESCRIPTION OF SERVICES:

This Statement of Work outlines the requirements for a contractor to provide a comprehensive planned maintenance and alignment service for a critical Baldor motor associated with Air Conditioning Unit 2 (ACU-2). The service is for the equipment located at Edwards Air Force Base, Building 1030, for the 772TS/EWOX. The purpose of this service is to ensure the enhanced reliability of the equipment, prevent costly downtime, and address any operational issues through expert preventative maintenance.

Equipment: Baldor Reliancer Super-E Motor Specification #: A44-8329-2746 Serial #: A1802022089 Bearings: Drive/Opp #65BC03J30X

Scope of Work

The contractor shall provide all necessary labor, parts, and expertise to perform at least one annual service visit. During this visit, the following tasks will be performed:

Bearing Maintenance & Monitoring:

Perform vibration and temperature analysis on motor bearings (Drive End and Opposite Drive End).

Replace bearings only if analysis indicates they are outside of operational specifications.

Component Inspection and Evaluation:

Inspect motor housing, mounting hardware, and foundation for deficiencies.

Perform a motor amperage (amp) check to verify operational load.

Inspect and evaluate the shaft coupling connecting the motor to the air conditioning unit.

Inspect electrical connections for integrity and signs of wear or overheating.

Replace/repair electrical connections as needed.

Lubrication and Alignment:

Perform a complete lubrication change on motor bearings in accordance with manufacturer specifications.

Conduct a precision laser shaft alignment of the motor to the driven equipment (ACU).

Operational Checks:

Perform a full operational check of the motor post-service, including baseline and final vibration and bearing temperature readings.

Deliverables Upon completion of the annual service visit, the contractor shall provide a comprehensive service report that includes:

A detailed summary of all work performed.

A complete vibration analysis report with baseline and final readings.

Documentation of the final laser alignment values.

Recommendations for any corrective actions or future parts required.

Period of Performance The contract will consist of a one-year base period with four (4), one-year option periods to extend services, for a total possible duration of five years.

Other Miscellaneous All work must be performed by experienced personnel who are qualified to perform the scope of work and meet the requirements in this SOW.

The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this SOW.

Identification of Contractor Employees.

All contract personnel attending meetings, answering government telephones, in other telephone conversations and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of others that they are government officials. They must also ensure that all documents, reports produced by contractors and formal or informal correspondence are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor employees shall be required to wear badges or other visible identification for meetings with Government personnel

2.0 SECURITY REQUIREMENTS:

All Contractor employees will be subject to a criminal history background check IAW DoDM 5200.08V3_AFMAN 31-101V3, Installation Perimeter Access Control, and 412th Test Wing Base Defense Plan (BDP) 31, Volume I (the AFMAN and BDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Contracting Office upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity proofing and vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

Base Access. For Contractor personnel requiring frequent base access to perform work at

Edwards AFB will be granted access via an Edwards AFB Form 496, Application for Defense Biometric Identification System (DBIDS) Card. The Prime Contractor shall submit a written request on company letterhead to the CO with the following information (prior to submitting a request for Base access via an Edwards AFB Form 496): 1) contract number, 2) location of work, 3) contract start and stop date (must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

It is recommended that the Prime Contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to the Contracting Office at Building 2800 to get their Edwards AFB Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

Base passes will be limited to the length of the contract not to exceed 3 years from the date the Edwards AFB Form 496 is submitted to the Contracting Office for signature.

The Edwards AFB Form 496 will be reviewed/approved by the CO, then taken by the Contractor employee to the Edwards AFB Pass & Registration Office in Building 3000, or the Visitor Control Center in Building 1004, for authentication and issuance of the Base pass.

The contractor shall comply with all base security regulations. Additionally, the contractor shall comply with actions dictated by force protection condition (FPCON) changes/measures and/or health protection condition (HPCON) changes/measures. For real-world situations/exercises, changes to force/health protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work

Only employees who will be working on the contract consistently/frequently should be submitted for a long-term Base pass.

The Contractor shall comply with all security requirements imposed by the Installation. Specific security considerations will be handled on an individual Task Order/contract basis as required.

The contractor shall report suspicious activity (refer to Edwards AFB Contractor Antiterrorism

Awareness pamphlet) to Security Forces at 661-277-3340 in a timely manner.

The Contractor and its employees shall comply with all base traffic regulations.

Visitors/contractors with driver’s licenses and ability to obtain base access without another form of identification as an identity proofing document. As proof of identify, the Department of Defense will accept State-issued driver's licenses and identification cards only if they meet the Real ID Act standards, from all U.S. States and territories as proof of identity. The Contractor shall possess a credential compliant with the REAL ID Act of 2005 or an acceptable alternate identification credential. Please visit the Department of Homeland Security's (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories.

Contractor shall maintain and make available to the COR, within 30 days after award, records of Antiterrorism Awareness Level I required training of contractor employees and subcontractor employees who require routine physical access to the installation via 30 day pass, DBIDS Access card or Common Access Card (CAC), both initially and annually thereafter. AT Level I training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Level I AT Awareness Training may be taken at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf for non-CAC holders. CAC holders may complete AT Level I training (Force Protection course ZZ133079) via myLearning at https://lms-jets.cce.af.mil/moodle/. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit Antiterrorism Representative.

The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

The Contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. The Prime Contractor shall ensure that all Base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in the withholding of payment.

Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB.

Due to 1030 being a controlled area a freezone will need to be put in place.

3.0 OPERATIONS SECURITY (OPSEC):

The Contractor shall comply with DOD, USAF, and locally established Operations Security (OPSEC) policies and procedures to protect sensitive and unclassified information and/or equipment, which is furnished to and operated by the Contractor, and prevent compromise of classified information and equipment.

Contractor shall maintain Operations Security (OPSEC) in accordance with DOD Directive & Manual 5205.02, DOD Operations Security (OPSEC) Program, AFI 10-701, Operations Security (OPSEC), and Edwards AFB OPSEC policies and procedures.

Completion of OPSEC Training of contractor employees offered by the Government IAW AFI 10- 701, para. 4.1 and 4.2.3 shall be required of all Contractor employees within 90 days of initiating work. Access to mission critical information will not be allowed until OPSEC education has been completed and documented. This training provides Contractor employees with the requisite knowledge necessary to remain vigilant for possible threats, understand basic security procedures, understand the obligation to report security violations and the continued obligation to safeguard information. The requiring unit Security Manager/OPSEC Coordinator will coordinate and track completed training with the Contractor.

Contact the unit Security Manager/OPSEC Coordinator or Wing OPSEC Signature Manager at (661) 277-2066 for questions or reporting.

4.0 ENVIRONMENTAL PROTECTION: The Contractor shall comply with all applicable Federal, state and local laws, regulations and standards, including Air Force and installation policies, directives and instructions, that are or may become applicable to the Contractor’s activities in performance of this contract.

4.1 The Contractor shall ensure all hazardous materials (HM), Hazardous Material

Identification and Material Safety Data, and Pollution Prevention and Right-to-Know Information are authorized and managed in compliance with applicable laws, regulations, and applicable sections of Air Force Manual 32-7002, Environmental Compliance and Pollution Prevention, and Edwards Air Force Base (AFB) HM policy, to ensure compliance with Emergency Planning and Community Right-to-Know Act of 1986 (42 U.S.C. 11001-11050), and Pollution Prevention Act of 1990 (42 U.S.C. 13101-13109).

4.1.1 Safety Data Sheet (SDS) submissions, accompanied by a completed Contractor

Hazardous Material Approval Form, are required for chemicals/materials not sourced from an installation HAZMART, and must be approved by the Edwards AFB Hazardous Material Program including the initial submission by the apparently successful offeror prior to award, and prior to use for any subsequent SDS submissions by the contractor during performance of the contract.

4.1.2 The Contractor shall utilize the Contractor Hazardous Materials Usage Form to capture monthly usage data for hazardous chemicals/materials not sourced from an installation HAZMART that were used on the installation in performance of this contract. The Contractor shall submit the usage form to the Contracting Officer identified COR/Government Point of Contact (GPOC) by the 5th of the following month during performance and at completion of work.

4.1.3 The Point of Contact for questions concerning Hazardous Materials or SDS submissions prior to award is the Contracting Officer. After award and during contract performance, contact the Edwards AFB Environmental Management Office at (661) 277-1401 (for AFRL, call (661) 277-5135) or email 412CEG.CEVC.HMWorkflow@us.af.mil, for the HM exempt list and guidance regarding HM regulatory, usage, and tracking form requirements.

4.1.4 Any products that meet the criteria of “Hazardous Waste” must be tracked until permanently removed from government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261 and Chapter 11, Articles 1-5, of 22 CCR. NOTE:

Products containing chlorofluorocarbons (CFC’s) or ozone depleting substances shall not be allowed or approved for use.1.1.6. The Contractor shall ensure that all solid and hazardous waste management on this contract complies with all applicable sections of AFMAN 32-7002, and the Edwards Air Force Base Hazardous Waste Management Plan (HWMP) and Integrated Solid Waste Management Plan, the California Health and Safety Code (HSC), Title 22 California Code of Regulations (CCR), and Title 40 Code of Federal Regulations (CFR).

4.1.5 Hazardous/regulated waste shall be disposed of under the Edwards AFB, US Environmental

Protection Agency (EPA) ID number, with Edwards AFB as the Generator, unless the Contractor is considered “other persons” under the Resource Conservation and Recovery Act (RCRA) and operates their HW activities independent of Edwards AFB using their own US EPA ID number.

4.1.6 Signed HW disposal manifests shall be required for HW that may be generated on this contract prior to transportation for off-site disposal to a California Department of Toxic Substance Control (DTSC) and/or US EPA-approved landfill or treatment facility. The Contractor shall submit draft manifests via email to the Edwards AFB Environmental Management Office at 412CEG.CEVC.HWWorkflow@us.af.mil for review. After the draft manifests have been approved, the waste shipment must be scheduled with the Environmental

Office to arrange for manifest signature by government personnel with Signature Authority.

Contact the Hazardous Waste Support Facility (HWSF) personnel at (661) 277-3681, the 412CEG/CEVC HW Program Manager at (661) 277-1885, or email 412CEG.CEVC.HWWorkflow@us.af.mil for questions or additional information.

4.2 The Contractor shall comply with Pollution Prevention and Right-to-Know Information requirements. Control of environmental pollution requires consideration of air, water, and land uses, and involves the management of noise, solid waste, thermal energy and radioactive materials, as well as other pollutants. Protective measures shall be incorporated to control pollution and/or correct environmentally impacting conditions that may develop resulting from this contract. Environmental protection shall be provided during the life of the contract.

4.3 The Contractor shall complete EMS General Awareness training in accordance with DoDI

4715.05, DoDI 4715.06, and DoDI 4715.17 prior to or upon arrival at the installation and ensure proof of completion is available to the contracting office upon request. Online training is available using the TEACH course EMS100AFIT00004 (AFIT) resource:

https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f

4.4 The Contractor shall provide refrigerant unit(s) designed for and charged with a refrigerant approved under EPA's Significant new Alternatives Policy (SNAP) listed on web site https://www.epa.gov/snap/substitutes-refrigeration-and-air-conditioning.

4.5 The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

4.6 The Contractor shall recycle as much cardboard, paper, plastic, wood and metal as possible through the installation’s Qualified Recycling Program (QRP), and shall develop a strict recycling, trash and litter control program. The recycling and litter control program shall consist of supplying an adequate number of covered recycling, trash and litter receptacles in all appropriate locations. The QRP may be able to provide limited additional recycling containers and bins as required (call 661-277-1167 for coordination). The contractor shall take precautions to prevent Foreign Object Debris (FOD) while working on or around the flight line. The contractor will be responsible to remove all debris as a result of the contract activity.

4.7 Distribute the Desert Tortoise Handout (DT Handout 412 TWPA Release #18150 20180316) to vehicle and equipment drivers prior to accessing Edwards AFB and the project area. All onsite workers shall receive desert tortoise awareness training prior to commencing work by reviewing the video at: https://youtu.be/I7Vm0dHwBbU and submitting a signed roster to 412CEG.CEVA.NRFieldSurveys@us.af.mil.

5.0 SAFETY:

5.1 Safety and Health Requirements: It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. Contractors are responsible for complying with federal and state occupational safety and health standards for their employees, except where the Air Force contractually agreed to assume responsibility.

5.2 Safety and Health Plan. In accordance with AFI 91-202, The US Air Force Mishap Prevention Program, the contractor shall submit a Safety and Health Plan to the contracting office for review by the 412 TW/SEG. The plan will cover Fall Protection as one of the topics.

5.3 Mishap Reporting. The Contractor shall promptly report pertinent facts to the Government Program Office (GPO) regarding mishaps involving government personnel or property, on or off the Air Force Installation, incidental to work performed IAW DAFI 91-204, Safety Investigation and Hazard Reporting. Direct costs related to the mishap shall be separated from other cost and provided to the GPO and Safety Investigators.

5.4 The Contractor is responsible for establishing requirements for all subcontractors who qualify as subcontractors under the resulting contract.