208696 A3 Reqeust for Qualifications - Final.pdf

REQUEST FOR QUALIFICATIONS – DESIGN-BUILD SERVICES FOR UWMC NW OPMC MRI Suite Submittal Deadline Date: No later than 3:00pm December 03, 2026.

Denny Hall

INTRODUCTION

The University of Washington (UW or the University) is one of the nation’s most distinguished educational and research institutions and has one of the nation’s most beautiful campuses. The UW is soliciting Statements of Qualifications (SOQ) from qualified design-build teams (which may include join ventures) to design and construct the UWMC NW OPMC MRI Suite Project. The University is utilizing the Design-Build alternative public works contracting procedure authorized under chapter 39.10 RCW, where the Design- Builder will be selected primarily on the basis of qualifications for the procurement, design, and delivery of the project. This project delivery method is appropriate for this project because it meets the following criteria listed in RCW 39.10.300:

(a) The construction activities are highly specialized, and a design-build approach is critical in developing the construction methodology;

(b) The project provides opportunities for greater innovation or efficiencies between the designer and the builder;

(c) Significant savings in project delivery time would be realized.

UWMC NW OPMC MRI Suite The project will be delivered in three phases and includes the relocation of the Blood Draw Stations and Physical Therapy (PT) check-in area, followed by construction of a new MRI Suite on the first floor of OPMC.

The scope of work includes demolition of the existing dressing rooms, PT Reception area, Blood Draw Stations, and exam rooms; relocation and construction of the Blood Draw Stations and PT Check-In area; and construction of a new MRI Suite consisting of two MRI exam rooms with a shared control room, MRI equipment rooms, patient preparation and holding areas, offices, toilet rooms, storage rooms, housekeeping spaces, and associated mechanical, electrical, plumbing (MEP) improvements required to support the MRI Suite.

The project includes installation of a new 1.5T MRI unit during the initial phase, as well as construction of a dedicated quench vent, chiller, and supporting infrastructure for a future 3T MRI unit. The MRI Suite shall be designed to accommodate future installation and operation of the 3T MRI. The project will also evaluate and implement facility upgrades to support operational needs.

PROJECT GOALS

The UW wants to engage with a Design-Builder in a robust goal-setting process at the beginning of the project.

This early work is critical, as all choices throughout the building process will be made on the basis of whether they further the realization of project goals. Current goals include:

• Relocate the existing Blood Draw Stations and Physical Therapy Check-in area with minimal disruption to ongoing operations.

• Construct a high-efficiency MRI Smart Suite that supports increased patient volume through optimized patient flow and cycle times.

• Design and construct the second MRI exam room to be 3T MRI-ready, enabling a seamless transition, requiring no significant rework to the completed suite.

• Minimize disruption to hospital operations, patients, staff, and visitors in the building.

REQUIRED QUALIFICATIONS OF THE PROPOSER

• Experience in design and renovation within a fully operational outpatient facility.

• Ability to find innovative solutions and opportunities within the constraints of an existing facility.

• Expertise in coordinating with specialized healthcare equipment vendors and applying Progressive

Design-Build best practices.

ANTICIPATED PROJECT SCHEDULE

Solicitation of Design-Builder November 2026 – January 2027 Design February 2027 – July 2027 Construction Work August 2027 – June 2028 Closeout June 2028 – February 2029

SOLICITATION PROCESS SCHEDULE

Virtual Pre-Submission Meeting November 10, 2026 Last day for RFP information December 30, 2026 Last day for request for information November 16, 2026 Last Addendum issued for RFP January 6, 2027 Last Addendum issued for RFQ November 23, 2026 Proposals Due at 3:00 PM January 13, 2027 SOQs due at 3:00pm December 03, 2026 In-person Interview January 20-21, 2027 Scoring of SOQ and Finalist Notification December 10, 2026 Proposal Ranking & Notification January 22, 2027 Issue Request for Proposals December 16, 2026 Execution of DB Contract February 12, 2027

BUDGET

The project budget is $6.3 million. The University’s target budget for all work to be provided by the Design- Builder under the design-build contract is $4.5 million exclusive of Washington State sales tax.

PRE-SUBMISSION MEETING

A representative from each design-build firm that intends to submit a SOQ is strongly encouraged to attend and sign-in at the virtual pre-submission meeting scheduled for 10:00 AM November 10, 2026, via the Teams link of: https://teams.microsoft.com/meet/2249663372415667?p=xjZO8I8nr2WiDIOWhc .

HONORARIUM

In acknowledgement of the level of effort required to submit a Proposal and prepare for an interview/office visit the unsuccessful Finalists will be paid an honorarium of $2,500.

CONTACT DURING SOLICITATION PROCESS

Please do not submit question through Workday Strategic Sourcing. All communications regarding this RFQ should be addressed to Maiko Terao, Project Manager, University of Washington Project Delivery Group, (206) 685-4237 or maikote@uw.edu.

PROPOSED CONTRACT -

For this project, the UW will utilize a single Design-Build Agreement Between Owner and Design-Builder with phases for design and then construction on a lump sum or guaranteed maximum price basis.

REJECTION OF PROPOSALS

The University reserves the right to reject any and all proposals at any time for any reason. In the event the University does so, it shall provide its reasons for rejection in accordance with RCW 39.10.330(2).

RFQ DOCUMENTS: The Guidelines for Preparing and Submitting your A3 SOQ and the Forms of Contract named in the RFQ can be obtained from the PDG website https://facilities.uw.edu/projects/business-opportunities/contracts-forms. Click on Boilerplate Specifications: Design-Build Projects. Attachments 1, 2, and 4 are attached to this RFQ.

RFQ Attachment 1 – Project Governance (attached here) RFQ Attachment 2 – Bond and Insurance Requirements (attached here) RFQ Attachment 3 – Guidelines for preparing and submitting your A3 SOQ (attached here) RFQ Attachment 4 - Health and Safety Qualification Statement (attached here) RFQ Attachment 5 – Form of Contract (website) University of Washington 2018 Campus Master Plan: https://facilities.uw.edu/planning/campus

COMPLIANCE

Each Finalist submitting a proposal in response to the RFP must be in compliance with RCW 39.04.350 and 18.27 RCW at the time of proposal submittal. The successful Finalist must submit a Certification of Compliance with Wage Payment Statutes upon award of the Design-Build Agreement.

https://teams.microsoft.com/meet/2249663372415667?p=xjZO8I8nr2WiDIOWhc https://facilities.uw.edu/projects/business-opportunities/contracts-forms https://facilities.uw.edu/projects/business-opportunities/contracts-forms

RFQ EVALUATION CRITERIA – Statutory evaluation factors from RCW 39.10.330 in parentheses PROGRESSIVE DESIGN BUILD DELIVERY MODEL The UW is looking for a Design-Build team with a record of excellence and a commitment to an integrated delivery process. The UW believes in the power of a fully integrated design and construction team to provide a well-defined project scope and budget, innovative ideas for systems and assemblies, and an expedited design and construction process. The UW expects the Design-Build team to create a culture of open and honest communication, utilizing Lean principles efficiently and effectively, and establishing a collaborative environment where the project team contributes its best efforts for the benefit of the project as a whole. The highest-ranked Design-Builder will present both outstanding relevant design-build experience as well as clear methods and ideas that demonstrate the Design-Builder’s commitment to the building blocks of this delivery method:

Mutual Respect & Trust Mutual Benefit & Reward Early Involvement of Key Participants Collaborative Innovation & Decision Making Organization & Leadership Intensified Planning Early Goal & Project Definition Open Communication Appropriate Technology

DESIGN-BUILD SELECTION PROCESS

The UW will evaluate the SOQs and will shortlist a minimum of three (3) but no more than four (4) Finalists that will be invited to respond to the Request for Proposals.

A3 SOQ and Appendix Each Design-Build team must submit a Statement of Qualifications responding to the criteria described in this RFQ. The SOQ shall be done in A3 format, consisting of three (3) single-sided 11x17 pages; a one-page cover letter with contact information and information regarding potential conflicts of interest; table of contents, tabs, and section dividers that do not contain significant content; and an appendix containing the following: bonding letter, insurance letter, Safety and Health Qualification Statement, resumes from the proposed team, and two firm references. A3 SOQ and appendix should be uploaded to Workday Strategic Sourcing solicitation event by the date indicated on Page 1.

RFQ Evaluation Criteria

Firms must respond to each of the RFQ criteria demonstrating their qualifications and providing examples of how the team meets the evaluation criteria. SOQ’s will be evaluated based on these criteria and weighting. Statutory evaluation factors from RCW 39.10.330 are listed in parentheses next to each criterion to which those factors are relevant.

Request for Proposals - Office Visit After receipt of the proposals but before ranking of the proposals the evaluation committee will schedule with each Finalist an office visit to be held at either the Finalist’s office or on the UW Campus. General Information regarding the meeting can be found in the A3 Proposal Guidance Document, and project specific information will be provided to each Finalist.

TEAM

MEMBERS

30 POINTS

DESIGN-

BUILD

PROCESS

30 POINTS

PARTNERSHP

20 POINTS

BONDING

AND

INSURANCE

PASS/FAIL

BUSINESS

EQUITY

10 POINTS

Proposed Team and Firm Experience (capacity to perform and technical qualifications) Present your team organization. Demonstrate your firm’s and the proposed team’s experience with projects and sites relevant to the project. Clearly illustrate how team members have worked together in the past or how they are prepared to do so on this project. Projects delivered within a public work design-build contract are valued but are not required; other alternative public work experience, or relevant private sector work is welcome. For each member of your team, please provide a resume with relevant experience and skills. Resumes should highlight projects that the individual worked on that were used as examples in the SOQ. Each resume is limited to a one-sided single page and submitted in the SOQ Appendix. Submit two project owner references for work completed by the Design-Builder.

References should come from owners other than the UW.

Firm DNA What describes your firm’s “DNA”? Demonstrate from past projects how your philosophy for building teams, people, partnerships, and legacies with your clients and partners has led to Owner goals being met or project issues being mitigated. How did you cultivate that identity at the staff level and how did that “DNA” appear to your clients over the course of your projects?

Portfolio of Projects by Proposed Team (technical qualifications):

Provide examples cited above or herein that illustrate the process you used to collaboratively deliver them. Please highlight the following in your example:

Project Definition or Phase 1 of the Agreement Demonstrate strategies used to collaboratively define scope, target values, schedules, and building systems prior to design starting, and how that work served to guide subsequent design.

Achieving Design Excellence at reasonable cost Design excellence does not always equal high cost. Provide examples where your firm achieved high design-build excellence while meeting project budget constraints. For each project, include the completed construction cost per square foot, year completed, and total project square footage.

Integrated Project Delivery Highlight examples of how aspects of the referenced projects were made possible, value was added, or lessons learned by an integrated design process.

Speed of Trust (specialized experience and technical competence) In an Integrated Design-Build Model, outcomes are maximized when trust between all team members is established early and maintained throughout the life of the project. Demonstrate how you built and fostered that trust on past projects that enabled your team to successfully work through scope, design, budget, and construction challenges over the course of the project.

Bonding and Insurance (ability to provide performance and payment bond) Provide a letter from its surety or bonding agent indicating that the firm has the requisite bond capacity to provide payment and performance bonds in the amount of the target Design-Build Budget of $4,500,000. Letter to be submitted as part of the SOQ Appendix.

Provide a letter from firm’s insurance carrier indicating that the insurance requirements of the contract can be met by the proposer. Letter to be submitted as part of the SOQ Appendix.

Business Equity (past performance in utilization of BEE) Describe your team’s past performance in the utilization of BEE on a minimum of three recently completed projects of similar size (e.g., square footage, or other applicable measure) value, and scope to the work described in the RFQ. For each project include: project name; date completed; final contract value; how the project is relatable and relevant to the scope of this RFQ; Owner and/or your utilization goals for the project; overall percentage paid to BEE and reported utilization; and the strategies implemented to meet/exceed the utilization goals.

Safety Accident Record and Accident Prevention Program.

Complete the UW Safety and Health Qualifications Statement and submit with OSHA logs. If your firm is a joint venture, a Statement shall be submitted for each member. The Safety and Health Qualifications Statement is worth 5 points.

Accident Prevention Program. In one page or less, describe your firm’s philosophy to preventing accidents and injuries on projects. The Accident Prevention Program is worth 5 points.

The safety accident records and accident prevention program to be submitted as part of the SOQ Appendix.

CONST. SITE

SAFETY

10 POINTS

Request for Proposals – Criteria and Ranking The RFP is for Finalists to present their approach to delivery of the project. Criteria include the management plan to meet time and budget; accident prevention plan; acceptance of the contract; Price Factor; and the BEE inclusion plan. Proposal criteria will be ranked according to which firm we believe to the “best fit” and most likely to deliver the highest quality of project.