RFQ 20342326Q00004 QAComplete.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- AFRH Dental Services
- Solicitation number
- 20342326Q00004
About this file
The file is a Request for Quote (RFQ) for Dental Services at the Armed Forces Retirement Home (AFRH) in Washington, D.C., issued by the Department of the Treasury Bureau of the Fiscal Service. The solicitation is a small business set-aside for a firm fixed-price contract covering a 36-month period from 01/01/2026 through 12/31/2028, with one 12-month base period and two 12-month option periods.
Key details include dental service requirements at the AFRH facility, with a clinic schedule of Monday, Wednesday, Thursday, and Friday for sick calls (0730-1000), and Tuesday for patient care (0730-1600). The incumbent provider is Mantoni Mobile Dentistry (previous contract 20342320C00014). The government will provide all equipment, supplies, and clinic space. Proposal submissions are due by 10:00am ET on October 20, 2025, to purchasing@fiscal.treasury.gov, with selection based on lowest-priced technically acceptable criteria. The dental services will primarily serve 283 patients, with the contractor responsible for credentialing, staffing, and using EagleSoft and Dr. Cloud electronic health record systems.
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Other files
| File | Type | Posted |
|---|---|---|
| Amend 0004 Att A Pricing Sheet.xls | XLS spreadsheet | |
| Amend 0003 Att A Pricing Sheet.xls | XLS spreadsheet | |
| Amend 0003 RFQ 20342326Q00004.pdf | ||
| Attachment B- Historical Procedures.pdf | ||
| Attachment A Pricing Sheet.xls | XLS spreadsheet | |
| RFQ 20342326Q00004.pdf |
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Text version
Sheet1
| RFQ 20342326Q00004 Dental Services Q&A | ||
| Questions | Answers | |
| 1 | Is the solicitation a new requirement set by the government or is this a |
contract currently being performed that the government is renewing. If this is a
| renewal, do you have the contract number associated with the old contract? | 20342320C00014, awarded to Mantoni Mobile Dentistry. | ||
| 2 | What is the preferred frequency of on-site visits (weekly, monthly, as-needed)? | Mon, Wed, Thurs, Fri: Sick call from 0730-1000. Tuesday: Patient care from 0730-1600. Occasional Thursdays: Patient care (as needed) from 0730-1500. | |
| 3 | Would you consider a pricing structure that offers reduced per-patient rates in exchange for meeting agreed-upon minimum patient counts? | The pricing structure outlined in the soliciataion if the preferred method. | |
| 4 | In instances where minimum numbers are not met, is the facility willing to pay a flat travel fee for that service day? | No | |
| 5 | Are you willing to bundle services under one flat rate? Example 1: new patient appointments include a comprehensive exam, prophylaxis, fluoride, and x-rays. Example 2: Dentures include impressions, wax bites, and wax try-ins. | Yes | |
| 6 | Do you have a specific billing structure/cadence in mind? | The billing structure and process as outlined in the solicitation | |
| 7 | Is there an incumbent provider, and is performance history available? | Answered above | |
| 8 | Are there prior contract awards or budgets to guide pricing expectations? | 20342320C00014, awarded to Mantoni Mobile Dentistry. | |
| 9 | How will cost, merit, be weighted in your selection? | Lowest priced tecnically acceptable | |
| 10 | Start date & phase-in |
Question: Please confirm the period of performance start date and whether a
| phase-in/orientation period is planned prior to first patient day. | 1/1/26 | |
| 11 | Expected workload & volumes |
Question: Are listed procedure counts (e.g., hygiene visits, crowns/bridges, dentures) annual historical averages, ceilings, or minimum performance
| expectations? | Historical data can be provided to help vendor make their own determination | |
| 12 | Clinic schedule & urgent care on holidays/after hours |
Question: Beyond the Mon–Fri clinic schedule, how should urgent care requests on
| Federal holidays or after hours be authorized and compensated? | Services are provided only during regualr working hours based on the schedule. No weekend or Federal Holidays are included | |
| 13 | Government- vs Contractor-Furnished Items (GFE/CFE) |
Question: Please itemize what AFRH provides (e.g., chairs, sterilizers, instruments,
| disposables, EagleSoft licenses/hardware) and what the contractor must furnish. | All equipment and supplies are provided to the contractor. Please see the attached equipment and supply list. | |
| 14 | Sterilization Support for Ambulatory Care |
Question: What volume of reusable instruments from Ambulatory Care should we plan to sterilize, and what are the pickup/drop logistics and prioritization relative to
| clinic throughput? | The volume of reusuable instruments from Ambulatory care to sterilize ranges from 30-65. The istruments are dropped off in a box in dental in the sterlization room (dirty room). Once they are sterilized they are left on a table in the clean area. Pick up 2-3 days a week. Dental usual on Tuesday when Dentist and Hygentist are in 1-2x a week. | |
| 15 | Insurance & billing mechanics / IPP timing |
Question: Please confirm the billing flow (resident dental insurance first, then AFRH for residuals) and any rate caps or required invoice templates. What is the
| typical IPP payment cycle time? | Yes, IPP payment- Net 30 | |
| 16 | Credentialing & onboarding timeline (prime w/ subs) |
Question: What lead time should we plan for credentialing (background checks,
| drug tests, licenses, malpractice) and any PIV/badging or orientation before go-live? | The contractor is responsible for providing the package(background checks, drug tests,licenses, malpractice, and any other requested item) to the AFRH credentiling officer. The provider can be credentialed within a two weeks. The providers will receive AFRH orientation upon the next scheduled orientation. The PIV will be provided upon hire. | |
| 17 | Data & records handoff |
Question: Which medical EHR does AFRH use? How will dental records (from
| EagleSoft) be transferred, and who provisions user access/support? | AFRH use Eagle Soft and Dr. Cloud. The Dental team will transfer the recordsto Dr. Cloud. AFRH IT Department provision users access and provides support. | ||
| 18 | Based on our read of this contract, a fully-staffed clinic is required to be set up at the AFRH in DC for 283 patients. The envisioned return for these patients do not make economic sense to have four persons on payroll plus all the other clinic costs. A clinic at the AFRH campus would truly only be suitable for those persons and would have a hard time attracting any other customers. It would make much more economic sense for a clinic located in the area to provide these services. Otherwise, the required cost per item would be quite high just to be able to meet this contract requirement. Can the clinic be located nearby, and if so, within what distance? | Answered above | |
| 19 | Alternatively, if AFRH provides the space, materials and other costs, what would be the required hours for the personnel to be present? | The government is furnishing, the space, supplies, and equipment to render the dental services. |
File details come from the government source that posted it. Updated .