RFI Questions and Answers.pdf

Request for Information 2031ZB26RFI00027

MANUFACTURING EXECUTION SYSTEM (MES) MODERNIZATION

Questions for Industry

# Question Responses

1. Can we request the name of the incumbent vendor and their contract number? Deloitte Consulting, LLP and 2031ZB21F00015

2. What is the total award value of the ongoing contract held by the incumbent vendor? Information cannot be provided.

3. In the context of system modernization or transition activities, is the government considering any expectations related to the handling of data bearing IT assets, such as accountability, data sanitization, or disposition documentation? If so, would those activities be expected of the prime contractor or managed separately by the government?

The contractor will support and be responsible for ensuring data sanitization, IT Asset inventory, and the disposition of documentation as they relate to the scope of the contract.

4. Will the Government allow a cover page and table of contents that does not count towards the 20 page limit for the RFI response?

Cover page and table of contents will not count towards the 20-page limit.

5. Will the Government confirm that the current MES uses the Oracle E-Business Suite MES application?

1. If so, is the Oracle MES application located on-prem or is it hosted?

2. If not, what off-the-shelf MES product platform was used to build the current BEP MES? What technology stack is being used to build the Custom MES modules? Is this MES application Web-based or locally installed for each user?

Yes. The current BEP MES is implemented within Oracle E‑Business Suite (EBS) 12.2.12 and is hosted in Oracle Cloud Infrastructure (OCI) and on-prem. The tech stack includes both web-based and local console.

6. Please provide a description of the custom modules supporting currency production and direct support processes within the BEP MES environment.

Please see below, table 1

7. As part of modernization, would BEP consider replacing the current MES environment with modern MES platform that can also interface with the current BEP ERP systems (Oracle or other ERP platform) using latest industry standards?

A total replacement of the current ERP is under consideration, and an optional task order is available for that purpose.

8. Would the Government provide details on the desired future improvements and any future feature roadmap with the current MES system?

A broad idealization of future improvements and future roadmap can be provided. (please see below)

9. Would the Government clarify if they use Barcode scanners/RFID or Computer Vision systems to collect/process the data from the operations?

Yes, barcode scanner/RFID and/or computer vision systems is in scope

10. Would the Government provide historical information in the RFP that would help bidders provide highly compelling and innovative solutions? Information like historical staffing Level of Effort (LOE), Government Furnished Equipment (GFE), service ticket statistics, change requests, etc. are some examples of historical information that would benefit the bidders.

Information cannot be provided.

11. What transactions flow from MES to manufacturing and inventory? Yes

12. Would the Government provide details of the release or version of Oracle MES including plans to upgrade Oracle EBS? In addition, what system enhancements are planned for the Oracle MES in place today?

See response to Q5 and Q8

Questions for Industry

# Question Responses 13.

Would the Government provide details on how IoT data is collected/stored currently and if a platform is in use ?

FlowSys to collect IoT data today. Future plans may use MuleSoft or a recommended API platform as part of our modernization.

14. Do you have any Data collection, consolidation and analytics strategy /solutions for daily operations/executions?

Yes, we are using Oracle Datawarehouse and Cloudera Data Lake for our data repositories

15. How is data captured from manufacturing processes including manual entry/worksheets, automation/machine integration, etc.?

Both manual and automated (FlowSys)

16. Would the Government provide details on any data quality issues due to manual processes or gaps in automated/IoT data feeds?

We do not have persistent data quality issues.

17. Could you provide insights into any data visualization tools you may be using for analytics dashboards? Power BI and Tableau (currently phasing out for Power BI)

18. Would the Government clarify if the shop floor is digitally connected via the existing MES and other systems or is a manual process used to record production, process, quality or other data on the shop floor?

Connected via FlowSys and some manual processes

19. Would the Government clarify if separate IT and OT networks exist and, if so, how are the networks separated and segmented?

Separate IT and OT networks logically separated

20. Would the Government clarify if all production equipment are connected to the plant network? If not, which production equipment is not connected to the plant network?

Most production equipment is connected.

21.

Would the Government provided additional detail on how the MES system is integrated with control systems / production equipment?

Please refer to the MES system architectural diagram on Page 1 of the PWS.

22. How does the current MEC/MES system document and verify Production/QC data during Vendor Acceptance Testing (VAT) and Site Acceptance Testing (SAT) for new equipment builds and installations?

Mostly manual at this time

23. Is there currently a direct data transfer concerning the movement of raw materials into WIP status through to finished goods within a materials tracking and control or supply chain module?

No. As part of our modernization, is to fully digitize our supply chain management processes

24. Does the current MEC/MES system have Year Currency Order organized as a single repository that feeds each piece of production equipment and do those pieces of equipment communicate on the denomination/Federal Reserve Bank level?

Yes

25. Can the Bureau provide the current training curriculum for production managers and production This information cannot be provided.

Questions for Industry

# Question Responses employee users?

26. How does the Bureau currently document the training/certifications on the current MES/MEC systems for production managers and shop floor users?

Mostly paper-based (modernization is needed)

27. Would the Government provide details on what system is used for serialization management for your notes and how does this assignment occur?

MES

28. How many inventory organizations or manufacturing facilities/plants interact with the BEP MES? Washington DC, Fort Worth, Texas, and Landover, MD

29. Would the Government provide details on the different types of master data (e.g. items, routings, boms, etc.) sent from ERP to MES? What transactions and source document data (e.g. material issue transactions, work orders, etc.) flow from ERP to MES?

See response to Q11

30. Would the Government provide bidders access to the ERP and MES configuration documents for review in bidders library or as attachments to the RFI/RFP? Would the Government provide the Functional Design documents and Technical Design documents available including details on customizations and enhancements as part of the RFI/RFP or in bidders library for review?

No. The government will provide a notional architecture diagram of the MES system.

31. Can BEP please provide a definition of 24x7 support? E.g. Will the offeror staff around-the-clock on-site/on-call teams for all tiers, or is an on-call rotation acceptable for certain periods?

Mostly on-call for afterhours support

32. Which elements of the current Oracle-based MES are “fixed” constraints versus open to change? For example, is Oracle E-Business Suite (EBS) firmly the core platform (with only upgrades/configuration allowed), or would BEP consider alternative solutions/modules as part of modernization?

Alternative solution in whole or part will be considered

33. What is the current SCADA system? Is it already connected to all presses and equipment? Information cannot be provided. Is connected

34. The RFI mentions 19 subtasks (1 optional) and the Industry Day “focus areas” outline 17 subtasks like

PMO, EA, O&M, data, etc. Can BEP provide a clear mapping of the subtask numbers to these focus areas (and identify which subtask is optional)?

Task #19 (support the replacement of the current ERP solution) is optional

35. Any key milestones/dates (e.g. legacy system retirement dates or new facility go-lives)? Information is not known at this time.

36. BEP’s goals include improving data accuracy and timeliness . What are the key data sets or KPI domains where quality/timeliness is measured (e.g. production counts, inventory levels, quality defect data, etc.)? Are there existing data quality rules or baseline metrics in place, or should responders propose new data quality measures as part of the outcome metrics?

There are existing DQI rules and framework, but the offers can proposed new DQI framework/rules

37. How will success in analytics be measured? For example, does BEP track user adoption of analytics tools, reduced ad-hoc report requests, number of predictive models deployed, or specific decision-making improvements?

The QASP will provide this information as part of the RFP

38. What monitoring and management tools does BEP already have in place that vendors should plan to use for tracking these outcomes? For example, is there a standard ITSM tool like ServiceNow or Jira for incidents , a system monitoring suite for availability, a CMDB, etc.? Conversely, are there any tools the contractor is expected to provide for metrics collection (if gaps exist in current tooling)?

Currently we are using Helix for ITSM and Jira for Agile project management. BEP is transitioning ITSM/I&O platform to ServiceNow

39. Are there consolidated data lakes or reporting databases we can leverage for metrics, or will part of the effort be integrating disparate data sources for tracking performance? | Many outcome metrics will

Yes, Oracle and Cloudera for data lake repository and Power BI for data visualization

Questions for Industry

# Question Responses require aggregating data (e.g. incident closure rates, production throughput, quality defect rates). We want to know where that data lives and its accessibility. BEP has multiple systems (Oracle ERP, Maximo for asset management, perhaps bespoke quality systems) . If those aren’t already feeding a central repository, we might propose building that – but if something exists, we should use it.

40. Are there major dependent projects or constraints we should be aware of and treat as assumptions?

(For example, pending facility upgrades, other system modernizations, or parallel contracts like a separate cybersecurity contract that interfaces with MES.) Similarly, any known schedule constraints or regulatory deadlines that pose a risk to the MES modernization timeline?

New production equipment, a change in direction based on both internal and external factors.

41. From BEP’s perspective, what are the top 2-3 risks or challenges in this MES sustainment/support and modernization effort that industry solutions should address? (e.g. workforce change management, integration downtime during cutovers, data migration issues, etc.)

None worth noting

42. What are the major operational pain points or recurring issues in the existing MES O&M that the new contractor should target for improvement? (For example, specific reliability issues, long recovery times for incidents, user support bottlenecks, etc.)

Innovation and speed of delivery, adaptability to changes in priorities

43. How many system environments are in play (dev, test, staging, prod, etc.), and what is the typical release management process? Understanding the current cadence of updates/patches, change approval processes, and any change windows/freeze periods will help us plan the O&M and DevOps approach, especially to meet the no-downtime goal for production.

3 environments (dev, test, and prod)

44. The RFI mentions “knowledge management modernization” – does BEP already have a knowledge base or document library (e.g. SharePoint, Confluence), and if so, how comprehensive or up-to-date is it? Or is part of the expectation that the contractor will create a lot of documentation from scratch and implement new KM tools/processes?

There is an existing KM capability, but it needs modernization and maturity. Currently, the KM repository is based on SharePoint/flat files.

45. What are the key deliverables and responsibilities for the Enterprise Architecture subtask? (e.g., developing a target architecture roadmap, maintaining current state architecture documentation, ensuring new IT projects align with standards.) Does BEP have any existing EA artifacts or an EA repository to build on?

Developing full EA capability for the Agency

46. Beyond technical documents, does BEP have a broader KM modernization vision the contractor should support? (For example, creating a central knowledge portal or Learning Management System for training, as mentioned in Industry Day .) If so, what functionality or outcomes does BEP want from improved KM (better training for new hires, easier access to SOPs, etc.)?

The QASP will provide deliverables for enterprise KM capabilities

47. What are the expectations for the Program Management Office (PMO) support? For instance, does BEP want the contractor to implement standardized reporting (status reports, dashboards) and project management processes across all MES-related initiatives? Are there existing PMO artifacts (charters, schedules, risk registers) that need to be maintained, or will the contractor establish these anew?

The PMO will provide enterprise capabilities for BEP.

48. What are the most important business performance areas (and associated KPIs) that the MES data and analytics should support? For instance, yield/scrap rates, machine downtime, production throughput, The QASP will provide additional insights, but yield/scrap rates, machine downtime, production throughput, supply

Questions for Industry

# Question Responses supply chain metrics, quality control stats, etc. Are there specific enterprise KPIs already defined for which data is needed from MES?

chain metrics, quality control stats, etc are in scope

49. Does BEP already have a data governance framework or data steward roles in place, or will part of this effort be establishing those? The outcome “Data Governance & Data Quality (Subtask 7)” in the RFI suggests establishing policies and improving data quality scorecards . Should we assume that we’ll be building a data governance program (data standards, quality rules, owner assignments) from the ground up?

DG & DQ governance, policies, and practices are in scope.

50. Are there specific AI/ML use cases or pilot concepts that BEP have already identified for this program?

Possibilities include: predictive maintenance for equipment, machine vision for quality inspection, production scheduling optimization, anomaly detection in operations, or even administrative process automation.

Yes, but the contractor will support the refinement and management of use cases related to PA/ML, data retrieval, and task automation.

51. Does BEP require the MES solution to adhere to any Zero Trust Architecture (ZTA) principles or specific identity/access management standards? For instance, enforcing multi-factor authentication for all admin access, using government-furnished identity providers for contractor personnel, ensuring least privilege for accounts, etc.

Yes

52. What is the current state of system documentation and personnel transition support from the incumbent? We will prepare a detailed Knowledge Transfer Plan – to do so, we’d like to know if up-to-date architecture docs, SOPs, runbooks, and experienced incumbents will be available to us.

The current contract includes transition-related task and requirements. Information cannot be provided at this time.

53. The PWS references integration using industrial communication protocols (e.g., OPC UA, MQTT, Modbus). Please confirm whether the Government will provide canonical data schemas / information models for press telemetry and event messaging, or whether offerors should propose standard schemas.

The BEP will provide integration requirements and will collaborate with the contractor to fine-tune

54. Does the Government mandate specific monitoring/observability tooling (APM, logging, metrics platforms), or should offerors propose the monitoring stack and retention configuration?

BEP will seek to utilize existing tools (Oracle, Elastic), but the vendor can propose any solution as part of their response.

55. The PWS establishes availability targets. Please confirm the permitted maintenance window durations and required advance notification lead time for planned maintenance events affecting availability measurements.

Maintenance windows will be established based on our change control board and stakeholder partnerships, and the required advance notification timelines will be part of the CCB process.

56. Please provide required Recovery Time Objective (RTO) and Recovery Point Objective (RPO) targets for the MES application, associated databases, and critical integrations.

This information cannot be provide at this time.

57. Does the Government require specific CI/CD tooling, artifact-signing methods, or evidence formats for release validation, or should offerors propose the pipeline toolchain?

Offerors should propose

58. The PWS defines patch-compliance requirements aligned to cybersecurity policy. Please clarify whether the specified timelines apply equally to OT/ICS devices (e.g., PLC firmware) and whether vendor-approval or operational maintenance-window constraints are expected.

Vendor approval or operational maintenance window constraints are expected.

59. The PWS references Zero-Trust and OT cybersecurity standards (e.g., IEC-62443). Please confirm The vendor should propose as part of their response.

Questions for Industry

# Question Responses whether the Government will provide a target OT segmentation architecture or approved technology baseline, or whether offerors should propose compliant architectures aligned to the referenced standards.

60. For edge-to-cloud telemetry ingestion supporting MES dashboards, please provide expected latency and throughput performance requirements for ingestion pipelines.

BEP will provide the data governance standard to include data infrastructure, pipeline, and visualization performance requirements, but not as part of the RFI.

61. The PWS establishes governance, cataloging, and lineage expectations. Please confirm whether the Government will provide standard data-retention schedules and designated authoritative source systems, or whether these should be proposed by the contractor for approval.

BEP will provide the data governance standard to include data/information retention schedules

62. Are there minimum performance, validation, or bias thresholds that AI/ML models must meet prior to production deployment?

AI/ML requirements will be based on BEP’s policies, standards, and industry’s best practices.

63. Will the Government provide BI platform licensing and hosting (e.g., Power BI, Tableau), or should offerors include licensing and hosting within proposed solutions?

Yes. The Government will provide all required BI platform licensing and hosting (e.g., Power BI, Tableau). Offerors should not include licensing or hosting costs for these platforms in their proposed solutions.

64. The PWS references commissioning validation requirements and zero-defect expectations at go-live.

Please confirm whether the Government will provide standard commissioning acceptance test criteria and defect-severity thresholds used to determine integration readiness.

Yes, the Government will provide these requirements in concert with the contractor.

65. Could you please confirm if there are any specific font size, or style requirements for Response, Tables and Graphics?

Font size should be at least 10. No other format requirement is needed.

66. Please confirm whether the Government intends to impose a recency requirement (e.g., experience within the last three (3) to five (5) years) for the “relevant experience delivering manufacturing ERP/MES sustainment and modernization in regulated/high-availability environments,” or if any period of prior relevant experience may be considered.

Experience deploying and managing ERP solutions is desired.

67. For the 99.9% monthly availability target, what is the intended service boundary (Oracle EBS MES only, end-to-end MES including integrations, or all in-scope applications), and what exclusions apply (planned maintenance windows, third-party outages, emergency change windows)?

The service boundary for the availability requirement covers the MES only. The defined requirement is 99%+ MES Application Uptime (24x5, Monday Day Shift to Friday Midnight Shift, excluding federal/BEP holidays and planned/approved downtime).

68. Does BEP have a current definition for Tier 2 and Tier 3 incidents (including how they map to severity and business impact), and when does the resolution clock start and stop (initial report, ticket BEP will not provide details. However, BEP will use KPIs/metrics via a scorecard to measure and trend incident

Questions for Industry

# Question Responses assignment, vendor handoff, customer validation, closure)? resolution and other ITIL-based operations

69. What system is the system of record for incident timestamps and categorization (for example, ServiceNow, Jira, or another ITSM tool), and is BEP expecting vendors to propose new tooling or work within the existing toolset?

BMC Helix is the current system of record for incident timestamps, categorization, and ITSM workflow management. BEP is not seeking new ITSM tooling as part of this requirement, and vendors should plan to work within the existing environment.

70. For “patch compliance within 30 days,” which patch types are in scope (OS, database, Oracle CPU, middleware, JRE, application components), and are there defined blackout periods or production windows that should be assumed in the metric definition?

Patch compliance within 30 days applies to all in‑scope MES components, including OS, database, Oracle Critical Patch Updates (CPU), middleware, Java Runtime Environment.

(JRE, and application components. no additional blackout periods are assumed

71. For the “zero defects in production releases” outcome, what defect scope is intended (Sev 1 only, Sev 1 and Sev 2, or all severities), and what is the acceptance posture for minor defects that have documented workarounds?

The QASP will provide the details

72. Is there an existing traceability standard BEP expects (for example, story-to-test mapping conventions, required release package contents), or should vendors propose a traceability approach as part of the response?

The vendor can propose a traceability approach.

73.

Can BEP confirm the current split of MES components hosted in Oracle Cloud Infrastructure versus BEP-hosted environments, and whether availability and incident metrics will be measured separately by hosting location or rolled up?

Please refer to the MES architectural diagram on Page 1 of the PWS. MES components are split across BEP on‑prem (BR, APEX, Tableau, Cloudera AI) and OCI (MSS, MEC, Maximo). Availability and incident metrics will be rolled up at the MES application level, not separated by hosting location.

74.

Is BEP currently operating under SAFe (existing ARTs, PI cadence, roles such as RTE and Product Management), or is the contractor expected to stand up the SAFe operating model and ceremonies as part of transition and early execution?

BEP is currently operating under the SAFe framework, including established PI cadence and associated roles and ceremonies.

75. For IT/OT integrations, are there required standards or constraints BEP expects vendors to follow

(approved protocols, security segmentation requirements, commissioning and validation artifacts, IT/OT integrations requirements will comply with BEP’s policies and industry’s best practices.

Questions for Industry

# Question Responses remote access restrictions for OT)?

76.

The draft PWS references introduction of new presses through 2030. Is BEP able to share the expected annual onboarding cadence, and the typical acceptance criteria for an equipment integration (interface success rate targets, go-live readiness package expectations, runbook update requirements)?

BEP will not share its equipment modernization schedule.

However, as part of each press installation, the project will have requirements that the vendor's MES support will have to deliver, and those requirements will be discussed and collaboratively defined.

77. During ramp-up, the draft PWS indicates no facility access or government data until interim clearance.

What work, if any, does BEP expect or allow before interim clearance beyond recruiting and clearance processing (for example, development of plans, staffing ramp artifacts, toolchain setup, training)?

Some transition-related work with BEP and the current vendor (if applicable), staffing, familiarization with BEP, MES, and stakeholders, etc…

78. What are the current baseline performance metrics for Service Reliability & Support including:

Current system availability percentage for MES components (DMM, MSS, MEC, Maximo, Oracle EBS, Data Lake/Warehouse)?

Monthly incident volume by severity level (Sev1, Sev2, Sev3, Sev4)?

Current mean time to detect (MTTD) and mean time to resolve (MTTR) by severity?

Primary sources of downtime and incident root causes?

BEP will not provide its current baseline.

79. What are the current baseline metrics for change management and patch compliance including:

Monthly change volume breakdown (emergency, standard, normal)?

Current change success rate and how success is measured/defined?

Current patch compliance rate (percentage of systems patched within required timeframes)?

Primary barriers to achieving higher patch compliance?

BEP follows an ITIL-aligned approach to change management.

80. What are the current baseline metrics for data governance and analytics including:

Data quality scoring methodology and current scores for critical data elements?

Percentage of critical data elements meeting quality standards?

Current user adoption of self-service analytics tools (Tableau, Minitab, JMP, OBIEE)?

BEP will not provide this information

81. What is the current state of AI implementation and governance at BEP including:

AI initiatives currently in production or pilot status Prioritized AI use case portfolio and roadmap Steps taken toward OMB M-25-21 compliance (governance framework, risk assessments, documentation) Identified gaps in AI governance and compliance Current AI/ML infrastructure (platforms, tools, compute resources) AI/ML skill levels within BEP staff

BEP’s AI use cases are publicly available on the Department of the Treasury’s website. Our AI strategy is centered on Data Retrieval, Task Automation, Autonomous Automation, Data Quality, and Data & AI Literacy.

82. Please provide detailed specifications for the 33 new presses to be integrated between August 2025 and February 2030 including:

What are examples of Manufacturer(s), model(s), and equipment capabilities?

Communication protocols supported (OPC UA, Modbus, proprietary, etc.)?

BEP will not provide this information

Questions for Industry

# Question Responses Required integration points with MES (real-time data, control systems, quality systems)?

Phased deployment timeline by equipment type and quantity?

Location(s) where equipment will be installed (DC, Fort Worth, both)?

Any known integration challenges or special requirements?

83. What is the current state of manufacturing equipment integration with MES including:

Number and percentage of existing presses currently integrated with MES?

Integration methods used (OPC UA, Modbus, custom agents, manual data entry, other)?

Integration reliability rate and primary failure modes?

Current integration method between Maximo and Oracle EBS (real-time vs. batch)?

Data synchronized between Maximo and EBS (inventory, work orders, financials, assets)?

Presses are integrated via FlowSys

84. What is the expected dates of the Draft RFP and Final RFP? What is the expected contract start date? What are the transition requirements and current state including:

Expected contract start date and required transition-in period (60/90/120 days)?

Specific production blackout periods when transition activities cannot occur (peak production, fiscal year-end, other)?

Quality and completeness of existing system documentation (architecture, runbooks, SOPs, technical specs) - characterize as excellent/adequate/needs improvement/minimal?

Known documentation gaps and what will be provided during transition?

Any performance issues, cure notices, or corrective action plans during current contract?

The BEP is working towards a completed acquisition process within the next 12 months.

85. What are the current staffing levels supporting the MES program including:

Total FTE count currently supporting all 19 subtasks?

Breakdown by labor category (Program Manager, Technical Lead, Architects, Developers, DBAs, Business Analysts, O&M Support, Security, QA/Test, other)?

Distribution of effort across subtask areas (what % supports manufacturing, what % supports financial, etc.)?

Required security clearance levels by role type?

Current use of onsite vs. remote resources?

Current use of subcontractors (what functions, approximate percentage)?

The current staffing model and scope are structured differently than the new PWS subtasks; therefore, baseline FTE counts, labor categories, effort distribution, and subcontractor usage are not directly comparable to the PWS scope. Public Trust clearances are required for personnel on this contract. Work is onsite. Subcontractors information, if any, cannot be provided.

86. What is the current state of engraving operations and systems including:

Technical specifications for CTOP (Computer-to-Offset Plate) and CTIP (Computer-to-Intaglio Plate) systems including architecture, communication protocols, file formats?

Monthly/annual volume of plates and surface pieces produced?

Current cycle time from digital design to production-ready plate?

Percentage of engraving processes currently digitized vs. manual?

BEP will not provide this information

87. What is the current state of quality management systems and automated inspection capabilities including:

BEP is currently using Propel QMS platform

Questions for Industry

# Question Responses Quality management system currently in place (name, version, paper-based vs. digital)?

BEP's current ISO 9001 certification status and most recent audit findings?

CAPA (Corrective and Preventive Action) system and average closure time?

Automated inspection systems deployed (CVIS, OCIS, SNI, other) including manufacturers and models?

Inspection coverage percentage (what % of production is automatically inspected vs. manual)?

Current defect rate trends and top defect categories?

Volume of quality inspection data generated daily (images, measurements, test results)?

How quality data is stored, retained, and analyzed?

88. What is the current state of program management, knowledge management, and data governance including:

Program Management: Current methodology (SAFe maturity level - Essential/Large Solution/Portfolio), tools used (Jira, Azure DevOps, other), number of active projects in portfolio, average project duration, distribution by subtask area, current velocity and on-time delivery rate?

Knowledge Management: Where system documentation is stored (SharePoint, Confluence, wikis, file shares), organizational structure, search capabilities, user adoption rate, known gaps?

Data Governance: Data domains defined, current maturity level (initial/developing/defined/managed/optimized), governance tooling in place?

SAFe Implementation: PI planning cadence, sprint length, use of automated backlog management, ART (Agile Release Train) structure, how requirements traceability is maintained from Epics to test evidence?

Project Management: Jira is the tool currently maturing our agile methodology. SAFe is in early maturity stages.

KM: SharePoint & flat files.

DG: Data domains are based on our business lines, and current maturity can be assessed at the developing phase.

89. What specific data analytics objectives does BEP prioritize for the Agile team (e.g., real-time operational insights, predictive analytics for supply chain, financial forecasting)? Additionally, are there any specific data sources, tools, or platforms (e.g., Power BI, Tableau, or cloud-based data lakes) that the team must integrate with or utilize?

The QASP will provide details on the objectives, but forecasting, real-time context/insight, and PA are included.

Power BI is our analytics/visualization tool

90. What specific AI use cases or capabilities does BEP most urgently need the Agile team to address (e.g., predictive maintenance, quality assurance, process optimization)? Additionally, are there any established ethical or regulatory requirements (e.g., AI explainability, bias mitigation) that the team must adhere to when designing and implementing AI solutions?

What current challenges or limitations with the Maximo system that the contractor’s support should address? Are there any priorities for Maximo enhancements, such as improved integration with MES, better reporting capabilities, or expanded functionality for asset management and predictive maintenance?

See response to Q81

Questions for Industry

# Question Responses

91. Please provide more detail on the specific triggers or criteria that might prompt the Government to authorize Subtask 18 for ERP replacement? Additionally, are there any high-priority pain points in the current ERP system (e.g., data quality, process inefficiencies, or integration challenges) that should be addressed as part of the modernization effort?

Decisions that will be made by external parties.

** END OF QUESTIONS **

Questions for Industry

Table 1

Question 6

Module Description Source

Manage Material Transfers

Transactional data on movement of WIP and Inventory Materials; includes destruction details of mutilated currency MEC

Assignment and Removal

Transactional data on assignments of loads, inks, plates, and install/removals of inks, plates, and surface pieces to presses MEC

Operation Management

Transactional data on load and accountability information such as Pile Counts, Impression Counts, individual load data (COPE, NotaSave, Reclamation Loads), and MUT & Extract counts MEC

Serialization Management

Transactional data on assigning and releasing Process Jobs and providing unique serial numbers for each Process Job MEC

Accountability Station Transactional data on verification of mutilated currency MEC

Annual Print Order Manages the scheduling and delivery of the FRB’s annual print order MEC

Notice of Defect Manages the process from creation to closure of product defects that must be evaluated for disposition (e.g., acceptability or replacement) MEC

Physical Adjustment Records physical changes made to inventory that do not match the MES system counts, and manages and accounts for discrepancies between MES and physical data MEC

Cash Pak Labeling Records Cash Pak labels and SSCC IDs packaged during non-sequential processing of currency done at NSLEPE and IFS MEC

Engraving Management Transactional data supporting the plates and surface pieces manufactured for installation on presses MEC

Manage Inspection Finishing Process Jobs Transactional data for creating an IFS Process Job and assigning reclaimed currency to finished goods MEC

Questions for Industry

Labor Distribution System

Extension to MSS to allow Cost Accounting processing and the creation of Labor Distribution GL Journals directly into MSS, replacing the BEP’s legacy Labor Distribution (LaborD) system MSS

Move Order Returns Functionality to enable, track and approve returns for processed Move Orders MSS

Item Portal Tool for maintaining Item Master data, allowing OSCM to make updates to item data via submitted requests and a custom approval path for review and final processing MSS

Government Purchase Card (GPC)

Functionality in MSS to track purchases made using Government Purchase Cards (GPCs), otherwise known as “P- Cards”. MSS

Questions for Industry

Figure 1. Industry Roadmap Scope Overview

Support Equipment Automated Storage Systems AGV Controller

BEP Enterprise Resource Planning System

MES Warehouse Management Systems Building Automation System

Printing Systems

Material Delivery System

Questions for Industry

Definition of Terms

MES – Manufacturing Execution System - comprised of applications and systems that provide functionality to support the business and IT in meeting the Bureau’s mission and objectives.

MEC – Manufacturing Execution Console - Provides a consistent mode of entering manufacturing-related transactions

MSS – Manufacturing Support Suit - Provides foundation for enterprise resource planning system at BEP using Oracle applications

DMM – Data Management Module - Provides integration between external systems and MEC/BEP Reporting using custom developed solutions to collect and transfer raw data into a form that can be readily processed

FlowSys - is an integrated solution for production control, data acquisition, and management information for BEP currency production presses and equipment. It provides real-time tracking of currency as it is being printed/processed.