2031ZA25R00021 - RFP - Counting Machines.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS IS NOT A SMALL BUSINESS SET-ASIDE

PAGE

OF PAGES

1. REQUEST NO.

2031ZA25R00021

2. DATE ISSUED

23 April 2025

3 REQUISITION/PURCHASE REQUEST NO.

161483

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

5a. ISSUED BY

Erica Hemphill

6. DELIVER BY (Date)

See Page 3

5B. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY OTHER

NAME

Bureau of Engraving and Printing 14th and C St., S.W., Rm 705-A Washington, DC 20228

TELEPHONE NUMBER FOB DESTINATION (SEE SCHEDULE)

AREA CODE NUMBER 9. DESTINATION

a. NAME OF CONSIGNEE

Bureau of Engraving and Printing Washington, DC Facility

8. TO BE COMPLETED BY QUOTER: b. STREET ADDRESS

a. NAME

b. COMPANY 14 & C Streets SW

c. CITY

Washington

d. CITY

e. STATE

f. ZIP CODE

d. STATE

DC

e. ZIP CODE 20228

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS (Date)

28 May 2025 at

2:00 PM, EST

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

(a) (b) € (d) € (f)

This is a request for quote for the supplies listed in the RFQ.

This RFQ solicitation for commercial items is prepared in accordance with the Federal Acquisition Regulations (FAR) in Subpart 12 & 13. This is fixed price procurement under NAICS Codes: 333310 – Commercial and Service Industry Machinery Manufacturing.

All quotes will be accepted no later than – see Block 10 above.

12. DISCOUNT FOR PROMPT PAYMENT OFFERED a. 10 CALENDAR

DAYS (%)

b. 20 CALENDAR

c. 30 CALENDAR

d. CALENDAR DAYS

NUMBER

PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED

TO SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER:

b. STREET ADDRESS 16. SIGNER

c. NAME (Type or print)

b. TELEPHONE

c. COUNTY

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

SECTION A – GENERAL INFORMATION

This is solicitation for commercial items prepared in accordance with the format in FAR Subpart 12 & 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested.

A. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2025-03 / effective date of 17 January 2025.

B. This procurement is a 100% Small Business Set Aside and the associated NAICS code is 333310 – Commercial and Service Industry Machinery Manufacturing.

C. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

D. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

[END OF SECTION]

3 Bureau of Engraving and Printing

SECTION B – PRICING SCHEDULE

CLIN Item Description Qty/Unit Unit Price Total Amount

Estimated Delivery

Date

0001 Non-Tabbing Large Sheet Counter with Large Overhead LED Display 9 Each

0002 Desktop Vacuum Note Counter 9 Each

Travel – Installation of Non-Tabbing Large Sheet Counter with Large Overhead LED Display

1 Lot NTE

Option Year One –Maintenance for Non- Tabbing Large Sheet Counter with Large Overhead LED Display

1 Each

Option Year Two –Maintenance for Non- Tabbing Large Sheet Counter with Large Overhead LED Display

1 Each

Option Year Three –Maintenance for Non- Tabbing Large Sheet Counter with Large Overhead LED Display

1 Each

Option Year Four –Maintenance for Non- Tabbing Large Sheet Counter with Large Overhead LED Display

1 Each

NOTE: Bidders may submit a quote for both counters listed above or only one, however if quoting the Non-Tabbing Large Sheet Counter (CLIN 0001), please be sure to submit quote for travel and all option years.

4 Bureau of Engraving and Printing

SECTION C – STATEMENT OF WORK

Centralized Verification Counting Machines

SECTION I: Background

1.1 The Bureau of Engraving and Printing (BEP) is a component of the Department of the Treasury that designs, engraves, and prints United States (US) banknote currency and other US security products.

Banknote currency manufacturing occurs at BEP’s Washington, DC Currency Facility (DCF) and the Western Currency Facility (WCF) located in Fort Worth, Texas. BEP’s primary customer is the Federal Reserve Board (FRB).

The BEP, Office of Currency Manufacturing located in Washington, DC has a requirement to procure Centralized Verification Counting Machines with optional general maintenance service and Desktop Vacuum Currency Note Counters to support currency production operations. This is a non-personnel services contract to provide Centralized Verification Counting Machines. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide and maintain Centralized Verification Counting Machines as defined in this Statement of Work except for those items specified as government furnished property and services.

SECTION II: Purpose

2.1 Product, Service or Outcome Needed.

The Contractor shall provide nine (9) Large Sheet Counters with large overhead Light-Emitting Diode (LED) displays and nine (9) Desktop Vacuum Currency Note Counters. The Contractor shall provide four (4) years of optional quarterly general maintenance for the Large Sheet Counters with large overhead LED displays. Awarded contract can provide either Large Sheet Counters with quarterly maintenance / service options or Desktop Vacuum Note Counters. Single Contractor does not have to provide both pieces of equipment.

2.2 Scope of the Product, Service, or Outcome

2.2.1 Large Sheet Counters with Large overhead LED Display:

The Contractor shall provide and install nine (9) Non-tabbing Sheet counters with a 44"X44 stainless air table and base. These counters shall require few adjustments be very dependable and can hold 50-subject currency sheets.

2.2.1.1 The Contractor shall travel to the government place of performance for general maintenance service four (4) times a year (quarterly).

2.2.3 Desktop Vacuum Currency Note Counters:

5 Bureau of Engraving and Printing

The Contractor shall provide nine (9) Desktop Vacuum Currency Counters similar to an industrial bank-level currency counter that can be used to count both banded and unbanned currency notes.

Based on the findings of the Information Technology (IT) department, this note counting equipment has no data or phone lines visibly present. Therefore, this equipment does not pose a threat to this agency being that no information is transmitted inbound or outbound to communicate any proprietary information while in operational use. However, this design allows us to count the banded straps without the need to remove the banding. The average note counters, which most banks utilize the bands, shall be removed prior to counting each strap of notes. The removal of straps would greatly affect our production based on the volume of notes counted weekly and would tremendously slow down our operation. This banded counting machine allows our mission to be met with efficiency and accuracy at greater speeds. This research justifies the need of a waiver to allow us to continue using this style and we will have the IT department to inspect each unit, to further ensure that there is no existing threat.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1 The following represent the minimum requirements for each machine:

3.1.1 Large Sheet Counters with Large overhead LED Display:

• Provide training on the use and maintenance requirements.

• Counting Speed: up to 2500 sheets/minute

• Speed shall be adjustable, and the units shall be able to accurately count different thicknesses of paper.

• Tab Insertion: 3 to 9999 sheets

• Table shall be air table which would ease the movement of air load for paper to be counted.

• Counting Range: 18lb bond to110lb

• Stainless Steel air-flotation Table Size

• Dual jogging plates with back supports

• Extra-large capacity vacuum filtration system

• Sensor for counting detection

• One button initiation

• 4", 4-digit LED display mounted on top of counter

• Height: 62"

• Width: 42"

6 Bureau of Engraving and Printing

• Depth: 59"

• Throat Height: 8"

• Table Size: 44" X 44"

• Sheet size minimum: 3" x 3"

• Sheet size maximum: 41" X 41"

• Paper range: 14lb up to .010 cover

• Electrical: 120V, AC 10 amp

• Machines are non-tabbing. Machines shall count accurately and have speed for thickness of paper

• Remote foot start and push button start

3.1.2 Desktop Vacuum Currency Note Counters:

• Provide training on the use and maintenance requirements

• Dimensions: 10.6W x 29.9H x 13D

• Bill size range: 45mm x 100mm to 130mm x 240mm

• High speed for fast counting - counts 100 strapped notes in less than 3 seconds

• Maximum Capacity: 200 bills

• Compatible with paper and polymer bills

• Shall have the ability to count different types of banknotes (new, used and plastics)

• Alarm for incomplete or overdraft bill bundles.

• Tabletop unit

• 200 Note capacity

• Count banded or unbanned notes

• Vacuum filtration system

• Sensor for counting detection

• One button initiation

• 3 / 5-digit LED display

• Secondary raised 3/5-digit adjustable display for stand-off viewing requirements:

7 Bureau of Engraving and Printing

• Length: 16.5"

• Width: 12"

• Height: 10.5"

• Electrical: 120V, AC 10 amp

• Elevated count reader

3.2 General Service and Maintenance

3.2.1 The Contractor shall provide quarterly service / maintenance for the Large Sheet Counters with

Large Overhead LED Displays.

3.2.2 The Contractor shall provide a point of contact for service / maintenance support to the

Contracting Officer Representative (COR) within five (5) days after delivery.

3.2.3 Any routine service / maintenance or repair shall be scheduled by the COR with coordination by the Contractor.

3.2.3 All service work shall be performed by the service provider and / or by certified factory personnel.

3.2.4 Service / Maintenance shall include unlimited on-site services, including all necessary travel, labor, equipment, and parts necessary to return the equipment to proper operating conditions meeting the specifications defined in Section III. The maintenance shall include at a minimum calibrating, cleaning, etc.

3.2.5 A service / maintenance report shall be provided for all repairs.

3.2.6 On-site support shall be supplied within three (3) business days/ best efforts onsite service response of service call and shall be accomplished during local business hours, 7:00AM to 4:00PM excluding federal holidays and weekends.

3.3 Operational Training

3.3.1 One (1) training demonstration shall be provided on the operation and maintenance of the Large

Sheet Counters with Large overhead LED Display following installation at the Bureau, at the DCF facility. Virtual training is an acceptable format.

3.4 Operation and Maintenance Manuals

3.4.1 One (1) electronic copy of manuals in Adobe PDF format detailing Operation and Maintenance requirements are to be delivered to the COR at the DCF facility by date of delivery of the new equipment. These manuals shall provide, at a minimum, a discussion and description of the operation and maintenance tasks required to operate and maintain the new Large Sheet Counters and Desktop Vacuum Currency Note Counters that includes a maintenance schedule.

8 Bureau of Engraving and Printing

3.5 Warranty

3.5.1 The contractor shall provide standard manufacturer warranty for all equipment and information or documentation regarding the warranty for all equipment. The contractor shall provide a point of contact for warranty information. These deliverables shall be provided to the Contracting Officer Representative (COR) within 15 business days after delivery. The contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this SOW.

The contractor warranty shall begin after successful acceptance of the equipment by the Government. The contractor shall warrant all equipment, materials and workmanship delivered to be free from defects, damage, or failure for a period of one (1) year (12 calendar months). The warranty shall include all labor, parts, and travel costs required to correct any defects that prevent BEP from being able to attain the capabilities described in Section III above and shall be at no additional cost to the government.

3.6 Installation Plan

3.6.1 The Contractor shall submit to the COR within15 business days after award a draft Installation

Plan for the Large Sheet Counters with Large Overhead LED Displays.

The Installation Plan shall include but not be limited to a discussion of the:

• Schedule and duration

• Number of personnel to be used

• List of tasks to be performed

• Contractor and if applicable BEP requirements

• Equipment

The COR will respond within five (5) business days to the draft installation with comments and feedback. The Contractor shall coordinate with the COR in finalizing the Installation prior to the installation of the equipment.

3.7 Bureau Acceptance Test (BAT)

3.7.1 Responsibility for Inspection and Testing: The BEP reserves the right to perform any inspections and tests set forth for this equipment, to include inventory of parts list and supplies listed in the contract. Any product found to be unacceptable will be rejected.

3.7.2 Packaging shall prevent any damage to products during shipment. If the equipment is damaged, the equipment shall be returned to the Contractor at no cost to the BEP.

9 Bureau of Engraving and Printing

3.7.3 Operation Inspection: The new Large Sheet Counters and Desktop Vacuum Currency Note Counter(s) shall at a minimum be inspected for operational soundness and functions meeting or exceeding the specification herein.

NOTE: If the equipment does not successfully pass the first BAT and must be retested or returned the Contractor shall assume ALL costs of retesting and or replacing including personnel lodging, travel, and materials.

SECTION IV: Deliverables

4.1 Special Delivery Instructions

4.1.1 The contractor shall coordinate with the COR seven (7) days prior to scheduling any deliveries to the BEP. The following information should be provided for all deliveries to BEP facilities:

• Name of supplier/manufacturer

• Contact Person with phone number

• Contract/Purchase Order Number

• Total number of cartons or pallets

• Total weight

• Date and Time of Delivery

Copies of the packing lists shall be included with this notification and a list of Contractor employees who will need access to the BEP to perform installation and testing of the equipment.

The Contractor shall call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm

SOW

Parag raph

Deliverable Due Date Deliverable Recipient Deliverable Format

3.2.2 Service /

Maintenance

POC

5 day after delivery Angela.anderson@bep.gov PDF/Email/Microsoft Word 2003 (or higher format)

3.2.5 Service

Report

Completion of service Angela.anderson@bep.gov PDF/Email/Microsoft Word 2003 (or higher format)

3.4.1 Operational

Manuals

Delivery of new equipment

Angela.anderson@bep.gov Adobe PDF

3.5.1 Warranty and

POC

15 days after award Angela.anderson@bep.gov PDF/Email/Microsoft Word 2003 (or higher format)

3.6.1 Draft

Installation

Plan

15 days after award Angela.anderson@bep.gov PDF/Email/Microsoft Word 2003 (or higher format)

10 Bureau of Engraving and Printing

Monday through Friday. A voicemail message may be left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Receiving hours for deliveries are 8:00 a.m. to 2:15 p.m., local time, Monday through Friday, excluding U.S. Government holidays and BEP year-end shutdown (which normally occurs between December 24 and January 1).

The Contractor shall deliver all items Freight On Board (FOB) destination within three (3) months of contract award.

The Contractor shall be responsible for providing all materials and services required for the delivery and placement of the equipment and all support equipment and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises. The BEP will not provide any assistance during deliveries.

The following DELIVERY information must be provided when scheduling delivery appointments:

(1) Name of supplier/manufacturer

(2) Contract/Purchase Order #:

(3) Total number of cartons & pallets;

(4) Total weight; and

(5) Date and time of delivery

4.1.2 The following instructions are Special Requirements for this package:

• The BEP requires that all packing slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment

• The packing slip shall include, at minimum, the following information:

o Purchase Order Number or Contract Number – The order number BEP assigned to this purchase o Shipping Address – Point from which the merchandise was shipped o Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise o Customer Information – The name and telephone number of the party to which the merchandise is being shipped o Total Weight of Packages (if item is sold to BEP in pounds) o If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier o Shipping, labeling, equipment and/or other certifications o Manufacturer Product information, Item Number assigned by the Manufacturer.

o BEP Product Information if Applicable

11 Bureau of Engraving and Printing o Quantity Ordered, quantity on the PO o Quantity Shipped with the packaging slipped o Quantity Back Ordered where applicable o If the packaging slip contains multiple PO’s each line item should include the applicable purchase order number

Failure to adhere to the packing slip requirements could result in shipment rejection, processing delay, or payment delay.

4.1.3 BEP Year End Shutdown

BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/policy-data-oversight/snow-dismissal- procedures/federalholidays/.

The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility.

BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

4.1.4 Government Holidays

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

4.2 Performance/ Delivery Period

4.2.1 The new Large Sheet Counters and Desktop Vacuum Currency Note Counters shall be delivered to the BEP Washington, DC facility no later than 90 days after contract award. In addition, there shall be four (4) 12-month option periods for service / maintenance for the Large Sheet Counters with Large Overhead LED Displays.

4.3 Place/ Location of Performance/ Delivery

4.3.1 The Contractor shall deliver, install, and provide training at the following location:

Bureau of Engraving and Printing Attn: Angela Anderson Washington D.C Facility https://www.opm.gov/policy-data-oversight/snow-dismissal-%20procedures/federalholidays/

12 Bureau of Engraving and Printing

200 D Street Southwest Washington, DC 20228

4.4 Travel Requirements

4.4.1 In accordance with FAR 31.205-46(a), Costs incurred by Contractor personnel on official company business for transportation may be based on mileage rates, actual costs incurred, or on a combination thereof, provided the method used results in a reasonable charge. Costs incurred by Contractor personnel on official company business for lodging, meals, and incidental expenses shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in Federal Travel Regulation. Documentation to support actual costs incurred shall be in accordance with the Contractor’s established practices, subject to FAR 31.205-46(a)(7), and provided that a receipt is required for each expenditure of $75.00 or more. The Government will reimburse Contractor travel under a designated Contract CLIN. For Emergency Repair Requests, the Contractor shall obtain prior written approval from the CO before making any travel arrangements.

4.5 Special Requirements

4.5.1 Access to Government Facilities. The BEP is a secure facility, and all instruction of the BEP Police must be obeyed. Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure. During the life of the warranty, access to the Government facility for the Contractor, and its suppliers shall be made available as required for the execution of the warranty, if needed. During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility.

The BEP will not provide parking for the BEP Washington D.C. Facility.

4.5.2 Contracting Officer Representative (COR): The COR will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

4.5.3 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, 13 Bureau of Engraving and Printing special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission and must maintain the level of security required for the life of the Contract.

4.5.4 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

4.5.5 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this Contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

4.5.6 Non-Personal Service Statement: Contractor employees performing services under this Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other

14 Bureau of Engraving and Printing

Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to its facility and will perform the inspection and acceptance of the completed work.

4.5.7 On-Site Work Restrictions

When performing services at the place of installation such work must be performed without:

a. Interfering with Government business;

b. Unduly restricting traffic;

c. Causing unsafe conditions for employees and visitors; and

d. Adversely affecting the operation of BEP Facility;

Failure to adhere to this requirement can be considered grounds for termination.

SECTION V: Government Furnished Resources and Responsibilities

5.1 Government Responsibilities

5.1.2 BEP will be responsible for the following:

FACILITIES: Subject to the security requirements and regulations of the BEP, the BEP shall permit Contractor personnel access to the DCF covered under this contract and to BEP facilities as necessary for the Contractor to install the Large Sheet Counters and Desktop Vacuum Currency Note Counters described herein. If deemed necessary, the Contractor personnel assigned to install the Large Sheet Counters and Desktop Vacuum Currency Note Counters under this contract may be issued, by the BEP’s Office of Security, individual contractor security badges that enable Contractor personnel to enter and exit BEP facilities during the duration of time that work is performed under this contract. Contractor access to the rooms where the Large Sheet Counters and Desktop Vacuum Currency Note Counters are located shall be strictly in accordance with BEP security policies and procedures such that, if required, Contractor personnel will be accompanied by a BEP representative. The BEP may restrict the access of Contractor personnel if deemed in the best interest of the BEP. In such cases, the BEP shall submit written notification to the Contractor concerning such access restriction.

UTILITIES: The Government will provide usage of all necessary utilities to include electrical access areas and panels. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

15 Bureau of Engraving and Printing

EQUIPMENT: If additional equipment is required, the Contractor will notify COR prior to entering facility and confirm authorization prior to usage. Additional equipment will be at the cost of the contractor.

SECTION VI: Contractor Furnished Resources and Responsibilities

6.1 Contractor Responsibilities

6.1.1 The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed in the SOW.

MATERIALS: The Contractor shall furnish all materials required to perform work under this contract that are not listed in the SOW.

UTILITIES: The contractor shall provide and install devices such as, transformers, surge suppressors, etc., to make these BEP provided utilities compatible with proper functioning and operation of the Large Sheet Counters and Desktop Vacuum Currency Note Counters. The contractor shall be responsible for utilities connections from disconnect points. The BEP will furnish all utilities to within six (6) meters (20 feet) of the installation site for the equipment.

EQUIPMENT: The Contractor shall supply all equipment required to perform work under this contract that are not listed in the SOW.

End of Statement of Work

16 Bureau of Engraving and Printing

SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

D.1 NOTICE OF PACKAGING SLIP REQUIREMENTS

The following outlines the Bureau of Engraving and Printing’s packaging slip requirements to ensure efficient processing of shipments to the DCF:

• The Bureau of Engraving and Printing requires that all packaging slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

• The packing slip shall include, at minimum the following information:

D.2 GENERAL ITEMS – INFORMATION REQUIRED FOR EACH SHIPMENT

• Contract Number – The contract number BEP assigned to this purchase.

• Shipping Address – Point from which the merchandise was shipped.

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise.

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped.

• Total Weight of Packages, Item number and the total number of items within the current shipment.

• If items are drop shipped from a supplier, you must ensure the proper contract number is written on the packaging slip by your supplier.

D.3 LINE ITEMS – INFORMATION REQUIRED FOR EACH LINE ITEM INCLUDED IN

THE SHIPMENT

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Backordered, where applicable.

D.4 NOTICE OF SHIPPING LABEL REQUIREMENTS

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

• Manufacturer or Supplier – Name of Manufacturer or supplier/and

• Shipping Address – Point from which the merchandise was shipped/and

• BEP Contract Number – PO# or CC order #/and

• Customer Name & Telephone Number – First and last name, building and room #.

The vendor shall ensure that all items shipped to the BEP are properly labeled. Items may include but not be limited to closed containers, sealed boxes, wrapped packages, or strapped palettes. Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

17 Bureau of Engraving and Printing

SECTION E – INSPECTION AND ACCEPTANCE

Clause Number Title Date 52.246-1 Contractor Inspection Requirement APR 1984 52.246-2 Inspection of Supplies -Fixed-Price AUG 1996 52.246-4 Inspection of Services - Fixed Price AUG 1996 52.246-16 Responsibility for Supplies APR 1984

FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov/ (End of Clause)

E.1 INSPECTION AND ACCEPTANCE

Inspection and acceptance shall be made by BEP appointed Contracting Officer's Representative

(COR).

The following details the means for testing and acceptance of the equipment delivered under this contract.

For the equipment to be acceptable to the Government, the equipment must meet all requirements outlined in Section C of the contract. If the equipment does not meet the requirements as outlined in Section C, then the equipment will be deemed unacceptable.

Therefore, final acceptance and payment for the equipment will not be made until the Bureau has fully accepted the equipment.

Inspection and acceptance of the supplies to be provided hereunder shall be made in accordance with FAR Clause 52.246-2, Inspection of Supplies – Fixed Price. The Contracting Officer (CO) will appoint a Contracting Officer Representative (COR) at award to provide oversight on behalf of the CO.

When items are rejected for noncompliance, written notification of the rejection will be furnished by the Contracting Officer, within ten (10) calendar days after inspection has been completed.

The notification shall include an explanation of the deficiencies noted during inspection, the reasons for the rejection, and the Government’s terms as to what remedies will be made by the Contractor. All parts found insufficient or damaged must be replaced at the contractor’s expense.

(1) BEP Acceptance Test The Bureau Acceptance Test (BAT) will occur at the BEP’s facility after installation. BEP personnel will operate the system during the BAT in the presence of the contractor’s personnel.

Contractor’s personnel shall provide advice and guidance to the BEP. The purpose of the BAT is validation of the design, functionality, and performance requirements of the contract.

Testing of the system shall be scheduled to occur in accordance with the Contract. The Contractor shall notify the COR at least fifteen (15) days prior to the start of the test schedule.

Contractor is responsible to schedule all daily activities in such a way that all design, functionality, and performance requirements shall be sufficiently demonstrated.

All acceptance testing shall be performed in the presence of authorized Bureau personnel.

If the equipment does not successfully pass the first BAT and must be retested, the Contractor

18 Bureau of Engraving and Printing shall assume ALL costs of retesting including personnel lodging, travel, and materials.

All testing shall be performed in accordance with the technical requirements listed in the Statement of Work. If during the performance of testing, it is deemed that the equipment is not performing to the specified requirements, testing may be stopped to allow for corrective actions to occur and restarted only after joint agreement by both BEP and the contractor.

If it is determined that significant problems or corrective actions are required, the contractor can request that testing be stopped. Once corrective actions have occurred, the contractor shall notify the BEP for rescheduling the test.

If the test is deemed unacceptable, the BEP reserves the right to require a full or a partial retest of the equipment and the Contractor must provide the BEP with all of the following:

a. Causative factors for the nonconformance

b. A written explanation on how the Contractor proposes to correct the nonconformance

c. The estimated time that will be necessary to correct the nonconformance

d. How the Contractor intends to demonstrate compliance.

Once a BAT is in progress, if there are extenuating circumstances or equipment-caused delays, the Bureau may exercise one of the following options:

(a) Extend the test accordingly

(b) Restart the test from the beginning

(c) Abort the test

(7) Acceptance Final acceptance of the system will occur after the following:

A. Successful completion of the BAT

B. Successful Training of all BEP personnel

C. Resolution of all punch-list or open items

19 Bureau of Engraving and Printing

SECTION F – DELIVERY OR PERFORMANCE

Clause Number

Title Date

52.211-17 Delivery of Excess Quantities SEPT 1989 52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay of Work APR 1984 52.247-34 F.o.b. Destination JAN 1991 52.247-35 F.o.b. Destination, Within Consignee’s Premises APR 1984

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov/ (End of Clause)

F.1 PLACE OF DELIVERY

Deliverables as required during the performance of this contract shall be delivered F.O.B Destination within Consignee’s Premises. The equipment and supplies identified shall be delivered and installed at the following address:

Bureau of Engraving and Printing Washington, DC Facility 200 D Street Southwest Washington, DC 20228

If the installation location changes during the performance period, the Government shall notify the vendor of the new address. The new location shall be inside of a 30-mi. (48 km) radius from the District of Columbia

F.2 NOTIFICATION OF DELIVERY

The vendor shall be responsible for providing all materials and services required for the delivery and placement of the equipment, all support equipment, and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises. The BEP shall not provide any assistance during deliveries.

The vendor shall notify the COR five (7) days prior to scheduling equipment deliveries. Copies of the packing lists shall be included with this notification and a list of vendor employees who shall need access to the BEP to perform installation and testing of the equipment.

F.3 DELIVERIES TO WASHINGTON, DC ANNEX BUILDING

LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW): Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

20 Bureau of Engraving and Printing

Over the road vehicles having an overall height exceeding 12”6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

F.4 BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

F.5 Performance/Delivery Period:

The period of performance shall be for 90 days from the date of award for all the equipment plus four (4), one (1) year Option periods.

F.6 Documentation:

Delivery of all warranty documentation, service reports, installation plan, operation and maintenance manuals shall be in accordance with Section 3 and shall be F.O.B. destination, within consignee’s premises, to the locations specified in Section F.1 of this solicitation, to the attention of the COR identified in the contract.

F.7 Deliverables and Delivery Schedule:

Delivery of all equipment : 90 days after award of contract

Deliverables:

• Warranty Documentation: 15 days after award

• Operation and Maintenance Manuals: Upon delivery of equipment

• Service Reports: Completion of service

• Installation Plan: 15 days after award

F.8 DELIVERY LOCATION AND OPTION AWARD DATES

Delivery of Desktop Vacuum Currency Note Counters – 90 days after award. One year manufacturer’s warranty begins.

Delivery of Non-Tabbing Large Sheet Counters with Large Overhead LED Display – 90 days after award. One year manufacturer’s warranty begins.

Option Year One – One year after the end of warranty period (estimated Aug 2026 – Aug 2027) Option Year Two – Estimated Aug 2027 – Aug 2028 Option Year Three – Estimated Aug 2028 - 2029 Option Year Four – Estimated Aug 2029 – Aug 2030

21 Bureau of Engraving and Printing

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract shall be administered by:

Bureau of Engraving and Printing

Office of the Chief Procurement Officer 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer’s Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR SHALL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement.

The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

G.3 DTAR 1052.210-70, Contractor Publicity (APR 2015)

22 Bureau of Engraving and Printing

The Contractor, or any entity or representative acting on behalf of the Contractor, shall not refer to the supplies or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer.

Should any reference to such supplies or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government shall consider institution of all remedies available under applicable law, including 31 U.S.C. 333, and this contract. Further, any violation of this clause may be considered as part of the evaluation of past performance. (End of clause)

G.4 DTAR 1052-223-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause)

G.5 DTAR 1052.232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause -

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause) http://www.ipp.gov/

23 Bureau of Engraving and Printing

SECTION H – SPECIAL CONTRACT REQUIREMENTS

Clause Number Title Date 52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984

H.1 TYPE OF CONTRACT

This is a Firm Fixed-Price type contract.

H.2 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer.

H.3 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it…