RFQ 2031ZA25Q00225 - Spare Parts.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS IS NOT A SMALL

BUSINESS SET-ASIDE

PAGE

OF PAGES

2031ZA25Q00225

2. DATE

ISSUED

09/09/2025

3 REQUISITION/PURCHASE

REQUEST NO Multiply

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVER BY (Date)

SEE SCHEDULE

5B. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY OTHER

NAME

Bureau of Engraving and Printing 14th and C St., S.W., Rm 705-A Washington, DC 20228

TELEPHONE NUMBER FOB

DESTINATION

(SEE

SCHEDULE)

AREA CODE NUMBER 9 DESTINATION

a. NAME OF CONSIGNEE

Bureau of Engraving and Printing Washington, DC Facility

8. TO BE COMPLETED BY QUOTER: b. STREET ADDRESS

a. NAME

b. COMPANY

14 & C Streets SW

c. CITY Washington

d. CITY

e. STATE

f. ZIP CODE

d. STATE

DC

e. ZIP CODE 20228

10. PLEASE FURNISH

QUOTATIONS TO THE ISSUING

OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS

(Date)

09/15/2025 at 12:00 PM (EST)

IMPORTANT: This is a request for information, and quotations furnished are not Quotes. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM

NO.

SUPPLIES/SERVICES QTY UNI

T

UNIT PRICE AMOUNT

(a) (b) € (d) $ (f) 1 This is a request for quote for the supplies listed on page 2

(Schedule). This RFQ synopsis/solicitation for commercial items is prepared in accordance with the Federal Acquisition Regulations (FAR) in Subpart 12 & 13. This is fixed price procurement

All quotes will be accepted no later than – see Block 10 above.

12. DISCOUNT FOR PROMPT

PAYMENT QUOTEED

a. 10

CALENDAR

DAYS (%)

b. 20

c. 30

d. CALENDAR DAYS

NUMBER

PERCENT

AGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON

AUTHORIZED TO SIGN

QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER:

b. STREET ADDRESS

16. SIGNER

b. TELEPHONE

c. COUNTY

d. CITY NJ f. c. TITLE (Type or print) NUMBER

SECTION B - PRICING SCHEDULE

INSTRUCTIONS TO QUOTERS

FAR 52.212-1- Commercial Products (NOV 2021)

1.0 GENERAL QUOTE PREPARATION INSTRUCTIONS

Quoters shall submit a firm fixed price for all items. For any item where a quote will not be quoted, the Quoter shall state “No Quote”. The estimated delivery date shall be included for each quote.

The quote shall include full specifications of proposed items. Please provide DUNS or CAGE.

Registration in the System for Award Management is required (www.sam.gov).

Quoter shall submit a single quotation which includes information to be evaluated for award.

Quoter shall address the following factors:

• Technical - Quoter shall provide a brief description of the items. Descriptions can be item number and/or item specifications. Quoter may also provide brochures that addresses item specification.

• Price – Quoter shall provide firm, fixed pricing in U.S. Dollars for all items to include shipping cost.

BEP Part # Description Quantity Unit Price

Extended Price

Estimated Delivery

Date 2M030934

Ring Seat for Numbering Block Mounting Zeiser Pt No Ban023127 Dwg No 701040025 Repair Part for Supernumerota 212 Press 64901802

8 EA

2M030521 Swing Complete For Numbering Units. Position No. 10, Zeiser Article Nr. Acb01561.

68 EA

2E026446 Cable Pig Tails Used On K-10 Zeiser Blocks Cable Tree Zeiser P/N Hea8000059 501 Enc Electronics (Repair Part for New Cope Press)

20 EA

2M028636 Figure Wheels (With Thin Ratchet), For Numbering Units, Item 45, Repair Part For The Cope Pak Super-Numerota 212. Zeiser Article Nr Acg39

80 EA

MAP3804 Clutch, Cooling, For Wiping Cylinder, KBA S3441800. Used On SOI III.

3 EA

http://www.sam.gov/

3 Bureau of Engraving and Printing

2.0 PERIOD OF ACCAPTANCE

The Quoter agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the RFQ. Quotes shall be submitted no later than – see Block 10. Quotes shall be submitted via email to diane.rollins@bep.gov

3.0 CONTRACT AWARD

The Government intends to evaluate quotes and award a contract without discussions with Quoters.

Therefore, the Quoter’s initial quote should contain the Quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all Quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in Quotes received.

4.0 MULTIPLE AWARDS

The Government may accept any item or group of items of a quote, unless the Quoter qualifies the quote by specific limitations. Unless otherwise provided in the Schedule, Quotes may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the Quoter specifies otherwise in the quote.

EVALUATION

FAR 52.212-2 -Commercial Products (NOV 2021)

1.0 GENERAL

The Government will review quotations submitted to determine compliance with the quotation preparation instructions. If it is determined that the quotation is substantially not in compliance with the instructions above, the Government may deem that quotation to be unacceptable and it will not be evaluated further. The quotation may be removed from consideration for contract award.

2.0 EVALUATIONS METHODOLOGY

The Government will award a contract resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The Government intends to determine the best value outcome by utilizing the Lowest Price Technically Acceptable (LPTA) source selection process. LPTA is when best value is expected to result from selection of a technically acceptable quote with the lowest evaluated price. The following factors shall be used to evaluate Quotes:

4 Bureau of Engraving and Printing

• Technical (non-price): The Quoter’s quotation will be evaluated for technical acceptability that most closely match the identified BEP requirement in the RFQ. An evaluation rating of ACCEPTABLE or UNACCEPTABLE will be assigned upon completion of the evaluation. If the Quoter receives a rating of “Unacceptable,” the Quoter will not be considered for award.

• The Government will evaluate price to determine fair and reasonableness. The Government will use any combination of the price analysis techniques stipulated under FAR Subpart 13.106-3.

A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.