2031ZA24Q00312 - WCF Safety Footwear.pdf

31b. NAME OF CONTRACTING OFFICER (Type or print) 30c. DATE SIGNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

1. REQUISITION NUMBER

PAGE 1 OF

2. CONTRACT NUMBER

7. FOR SOLICITATION

3. AWARD/EFFECTIVE

DATE

a. NAME

4. ORDER NUMBER

5. SOLICITATION NUMBER

2031ZA24Q00312

b. TELEPHONE NUMBER (No collect calls)

6. SOLICITATION ISSUE

DATE

07/18/2024

8. OFFER DUE DATE/

LOCAL TIME

INFORMATION CALL:

9. ISSUED BY

Ariel Dillon, Contracting Officer

CODE

817-231-4026

10. THIS ACQUISITION IS UNRESTRICTED OR

08/05/2024

SET ASIDE: % FOR:

Bureau of Engraving and Printing 9000 Blue Mound Rd Fort Worth, TX 76131

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

316210

SIZE STANDARD:

1,000 Employees

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

13b. RATING

14. METHOD OF SOLICITATION

REQUEST

UNLESS BLOCK IS MARKED

SEE SCHEDULE

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

FOR

PROPOSAL

(RFP)

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

BEP-ACQUISITION

2031ZA

Bureau of Engraving and Printing Fort Worth, TX 76131

17a. CONTRACTOR/

OFFEROR

FACILITY

18a. PAYMENT WILL BE MADE BY CODE

BEP-OFM

Bureau of Engraving and Printing Office of Financial Management Washington, DC 20228-0001, US

2031FY

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

Provide BEP-WCF personnel with safety footwear, Safety footwear should be available at store locations as well as providing shoe truck/trailer

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print)

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31c. DATE SIGNED

Table of Contents

B.1. SCHEDULE OF ITEMS AND PRICES

B.2 PRICING AND DELIVERY SCHEDULE

Statement of Work

SECTION G

SECTION H - SPECIAL CONTRACT REQUIREMENTS

SECTION I - PROVISIONS AND CLAUSES

SECTION J ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCHEDULE OF ITEMS AND PRICES

The objectives of this agreement are to provide BEP-WCF personnel with comfortable quality safety footwear. There is a need for a contractor to make a variety of shoes and boots available for fitting and selection by BEP-WCF employees at all store locations as well as providing a shoe truck/trailer every other month (odd months) to the site.

The Government anticipates this solicitation will result in Firm Fixed Price multiple BPA awards. The estimated volumes are included in the chart below.

This procurement is being competed as a full and open competition utilizing North American Industry Classification System Code (NAICS) 316210, Footwear Manufacturing with the size standards of 1,000 employees. This procurement is being conducted in accordance with regulations FAR Part 12, Acquisition of Commercial Items, FAR part 13, Simplified Acquisition procedures and FAR 13.303, Blanker Purchase Agreements.

The period of performance shall consist of five (5) one year ordering periods. The Period of Performance reads as follows (dates subject to change):

Base Year: September 1, 2024 – August 31, 2025

Ordering Year One: September 1, 2025 – August 31, 2026

Ordering Year Two: September 1, 2026 – August 31, 2027

Ordering Year Three: September 1, 2027 – August 31, 2028

Ordering Year Four: September 1, 2028 – August 31, 2029

The Master BPA does not obligate any funds. The government shall be obligated only to the extent of authorized orders utilized via a properly executed BPA Call. Actual purchases will be made via properly executed BPA Calls. All BPA Calls will be initiated at the time of the ordering period by a warranted Contracting Officer or a BPA Ordering Authorized Individual. Only a warranted.

Contracting Officer is authorized to initiate and complete a BPA delivery order. The Master BPA's will expire in five (5) years from date of award or total purchases reaching the BPA limit, (whichever occurs first).

B.2 PRICING AND DELIVERY SCHEDULE

Total

Base Year $

Option Year 1 $

Option Year 2 $

Option Year 3 $

Option Year 4 $

Total $

SECTION C – Statement or Work Safety Footwear Supply Services

I. BACKGROUND: The Bureau of Engraving and Printing’s Western Currency Facility (WCF) prints approximately 60% of the nation’s currency. The WCF employs approximately 700 persons and operates 24 hours a day, up to seven days a week at 9000 Blue Mound Road, Fort Worth, TX 76131. As part of its Occupational Health and Safety Program, the Bureau of Engraving and Printing requires employees to wear protective safety shoes when entering and/or working in designated areas.

II. PURPOSE: The objectives of this agreement are to provide BEP-WCF personnel with comfortable quality safety footwear. There is a need for a contractor to make a variety of shoes and boots available for fitting and selection by BEP-WCF employees at all store locations as well as providing a shoe truck/trailer every other month (odd months) to the site. The contractor shall provide employees with professional consultation on the type and proper fit of safety footwear applicable while they try on, select, and procure footwear.

III. DESCRIPTION OF WORK: The contractor will be responsible for the following:

a. The Contractor’s shoe truck/trailer shall be scheduled to visit the WCF one day every other month. On the scheduled day, the mobile footwear vendor shall be onsite and made available to employees on all three shifts. WCF shifts are as follows: Day shift – 6:00 a.m. to 2:30 p.m., Evening shift – 2:00 p.m. to 10:30 p.m., and Midnight shift from 10:00 p.m. to 6:30 a.m.

The shoe truck will be required to be onsite as follows:

• Midnight and Day shift from 5:30 a.m. to 8:30 a.m., and

• Day and Evening shifts from 2:00 p.m. to 5:00 p.m.

The shoe truck shall arrive 30 minutes earlier to allow for processing at security.

b. The Contractor must provide the name of the truck driver at least five working days in advance of arrival so that a visitor access request may be submitted and processed.

c. The entrance for this project is at 8900 Blue Mound Road in Fort Worth, Texas. The Western Currency

Facility is a secure facility. A valid picture ID is required to gain access to the facility.

d. The Bureau of Engraving and Printing will pay up to $145.00 for each pair of footwear selected by an eligible employee. Any additional cost above $145.00 will be the responsibility of the employee to pay and the contractor shall collect the employee amount due at the time of the sale. This dollar amount may change during the BPA and the account and voucher will be adjusted accordingly.

e. The Contractor shall only bill the BEP for employees presenting a completed “Safety Shoe Request and Voucher Form”.

f. All Safety footwear sold must meet requirements outlined in ASTM F2413-18 “Standard Specification for Performance Requirements for Protective Toe Cap Footwear”. The contractor must provide a selection of styles to include both steel and composite toe safety shoes and boots.

g. The contractor must provide a variety of styles and sizes of safety footwear for selection to fit a diverse workforce.

h. The contractor must provide a point of contact with telephone and email addresses to the Contracting Officer’s Representative upon award of the contract.

i. Provide an accurate invoice of goods sold within 45 days to the Government.

j. Contractor must provide an environment for selecting shoes that is free from known hazards.

IV. SCHEDULING: The following information describes scheduling requirements for this contract:

a. Unless otherwise stipulated by the government, the Contractor shall begin a task within 14 working days of verbally receiving the request from the COR. Due to the manufacturing nature of BEP; work will be required during all shifts.

b. Within 10 days after the award of the contract, the Contractor shall hold a telephone conference meeting with the WCF Contracting Officer’s Representative for no more than 1 hour to review contract requirements and set a schedule for the vendor to visit the facility through the period of performance. At least 10 days’ notice is required in the event the Contractor needs to change the schedule. Any visit cancellation notice must be directly communicated to the Contractor Officer’s Representative.

V. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. The following items shall be completed by the COR.

a. The COR shall assure the quality of goods sold by random sampling of goods sold to BEP WCF employees to ensure they are marked with ASTM F2413-18.

VI. The Government does not anticipate requiring Contractor services on the observed holidays listed below:

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

VII. SPECIAL CONDITIONS

Any oral directives, instructions, explanations, commitments and/or acceptances given by any government employee to the service provider or his/her personnel, shall not be construed by the service provider as a change in scope to this Contract. Any change in scope of work must be issued to the service provider, in writing, by the BEP’s Contracting Officer (CO) to be binding on the government.

VIII. SPECIAL REQUIREMENTS

a. Contracting Officer’s Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

b. Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination.

Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

c. Identification of Contractor Employees: All contract personnel attending meetings, and/or working in the facility where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

d. Non Personal Service Statement: Contractor employees performing services under this Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor.

Contractor management will ensure that employees properly comply with the statement of work (SOW) outlined in the contract. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).

END OF STATEMENT OF WORK

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract will be administered by:

Office of the Chief Procurement Officer 9000 Blue Mound RD, Fort Worth, TX

(b) Written communications shall make reference to the contract number and shall be e-mailed to the following address: ariel.dillon@bep.gov.

The Contracting Officer shall assign a Contracting Officer’s Representative (COR) for each individual task order. The COR will be identified to the Contractor for each individual task order. The following clause shall apply to each task order:

G.2 1052.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) DESIGNATION

AND AUTHORITY (APR 2015)

(a) The COR is (To be identified at award).

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

mailto:ariel.dillon@bep.gov

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government workday.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

G.1 ELECTRONIC FUNDS TRANSFER

1052.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (APR 2015)

(a) Definitions. As used in this clause -

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

http://www.ipp.gov/

G.1 DISCOUNTS

(a) Discounts for early payment may be offered either in the original offer or on individual invoices submitted under the resulting contract, and discounts offered will be taken by the Government if payment is made within the discount period specified.

(b) Discounts that are included in offers become a part of the resulting contract and are binding on the Contractor. Discounts offered only on individual invoices will be binding on the Contractor only for the particular invoice on which the discount is offered.

(c) Discounts for prompt payment will be made in accordance with FAR 52.232-8.

G.2 OBLIGATION OF FUNDS

Funds will be obligated for each task order as awarded.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 SECURITY CLEARANCE OF CONTRACTOR'S EMPLOYEES

Contractor and subcontractor employees involved in the repair, maintenance, installation, modification, inspection, or any other capacity requiring access to the BEP, access to the BEP computer systems or information contained therein, or other information pertinent to BEP personnel or security operations shall be subjected to suitability investigations, conducted by the BEP, before assignment to perform work under this contract.

All Contractor and subcontractor personnel requiring access to the BEP or working on the BEP contract will be required to complete and submit, to the COR, all security forms furnished by the Personnel Security Division, commensurate with the sensitivity of their positions.

Upon receipt of the Statement of Work the Office of Security will provide an assessment of access level and the type of background investigation that will be granted as well as the appropriate Position Sensitivity Levels which will be assigned to all positions occupied by Contractor and Subcontractor employees. The position sensitivity of all positions occupied by Contractor and Subcontractor employees, which involve access to the Personal Computer function, including those involved in the inspection of the work are designated as Low Risk. Should other positions be identified, requiring a higher sensitivity, the position sensitivity shall be designated as High Risk. Access to the BEP and placement in these positions require that the BEP conduct a Full Field Background investigation, and that it be favorably completed.

Required security packets are required to be submitted to the COR, within ten (10) working days, for use by Personnel Security Division, Office of Security. The Contractor shall submit packages of all personnel expected to be present at the Bureau for extended periods of time in excess of ten

(10) working days no later than ninety (90) days prior to the delivery of the equipment to the Bureaus.

The BEP reserves the right to deny access to its facilities and/or security systems, following adjudicative guidelines set forth in Executive Order 10450 and applicable supplemental directives, to any individual about which an adverse suitability determination is made. Failure to submit the required security investigation packet or to truthfully answer all questions contained in security investigation packets shall constitute grounds for denial of access clearance.

The selected Contractor shall not provide access to employees, or subcontract employees, until written access clearance is provided by the Personnel Security Branch, office of Security, BEP.

Contractors and subcontractors are responsible for reporting all changes to the COR within five

(5) days of the occurrence of the change concerning any of their employees, which may affect the suitability of their employees for access to the BEP or placement in any of these positions including additions, or deletions.

The COR shall maintain a current listing of access requirements and provide that information to the Personnel Security Division, BEP. The Personnel Security Division will inform the COR of all access denials. The reason for the denial will not be provided to the company contact in accordance with the Privacy Act of 1974. Denial of access to the BEP does not preclude employment of the individual concerned, by the Contractor, in any capacity not associated with the contract.

Reinvestigation may be required throughout the life of the contract to adhere to Government security requirements.

H.2 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the contractor encounters difficulty in meeting performance requirements, or when the contractor anticipates difficulty in complying with the contract delivery schedule or date, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the contractor shall immediately notify the Contracting Officer and the COR, in writing, giving pertinent details.

H.3 INTERPRETATION OF CONTRACT REQUIREMENTS

If the Contractor finds clarification necessary with respect to the scope of services to be performed or manner in which the services are to be performed hereunder, he shall request in writing such clarification from the Contracting Officer. No interpretation of any provision of this contract, including applicable specifications, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer.

H.4 STANDARD COMMERCIAL WARRANTY

The Contractor agrees that the supplies or services furnished under this contract shall be covered by the most favorable commercial warranties the contractor gives to any customer for such supplies or services and that the rights and remedies provided therein are in addition to and do not limit any rights and remedies provided to the Government by any other clause of this contract.

H.5 PERMITS AND LICENSES -- GENERAL

In the performance of work hereunder, the contractor shall obtain and maintain in effect all necessary permits and licenses required by Federal, States, or local government, or subdivision thereof, or of any other duly constituted regulatory authority.

Permits and licenses shall include but are not limited to those required by the Occupational Safety and Health Administration General Industry Standards 29 CFR 1910 and ISGA and SARA Worker and Community Right-To-Know /Regulations. The Contractor shall comply with all laws and regulations applicable to the work to be performed hereunder and shall insure that its sub-contractors are complying as well.

H.6 SUPERVISION OF CONTRACTOR'S EMPLOYEES

(a) Personnel assigned to render services under this contract shall at all times be employees of the Contractor and under the direction and control of the Contractor. Notwithstanding any other provisions of this contract, the Contractor shall at all times be responsible for the supervision of its employees in the performance of the services required hereunder.

(b) During all times on Government premises, the contractor's personnel shall comply with the rules and regulations governing conduct of personnel and operation of the facility.

(c) If the contractor plans to employ any Non-English speaking personnel, the contractor shall provide a bi-lingual to serve as an interpreter.

(d) Contractor personnel shall not at any time during the contract period be employees of the U.S. Government.

H.7 WORKING FILES

The Contractor shall maintain accurate working files on all work documentation including calculations, assumptions, interpretations of regulations, sources of information, and other raw data required in the performance of the contract. The Contractor shall provide the information contained in its working files upon request of the Contracting Officer.

H.8 NON-PAYMENT FOR ADDITIONAL WORK

Any additional services or a change to work specified which may be performed by the contractor, either at his own volition or at the request of an individual other than a duly appointed Contracting

Officer except as may be explicitly authorized in the contract order, are not authorized and will not be paid for by BEP. Only a duly appointed Contracting Officer is authorized to change the specifications, terms and conditions in this contract.

H.9 INDEMNIFICATION

The Contractor shall indemnify and hold harmless the Bureau of Engraving and Printing, Department of the Treasury, and its officers, agents, representatives, and employees from all claims, loss, damage, actions, causes of action, expense and/or liability resulting from, brought for, or on account of any personal injury or property damage received or sustained by any person, or property growing out of, occurring or attributable to any work performed under or related to this contract caused by its wrongful acts or negligence.

H.10 ACCESS TO GOVERNMENT FACILITIES

During the life of the contract, the rights of the ingress and egress to and from the Government facility for the contractor's employees shall be made available as required. During all operations on Government premises, the contractor's employees shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the contractor's employees to sign in upon ingress and sign out upon egress to and from the Government facility.

H.11 SAFETY PRECAUTIONS

The contractor shall be responsible for all damages to persons or property that occurs as a result of his fault or negligence. The contractor shall take proper safety and health precautions to protect the work, the workers, the public, and property of others. The contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the service.

The contractor is responsible for the safety and health of their personnel and shall comply with OSHA rules and regulations while working on Bureau premises. The Office of Environmental Safety and Occupational Health (OESOH) may monitor the activities of the contractor during the project.

The contractor shall provide personal protective equipment (PPE) for personnel entering areas of the Bureau where such (PPE) is required, such as the use of safety shoes, hard hats, hearing protection, safety glasses, etc. In addition, the Bureau is a Non-Smoking building, which policy will be strictly enforced.

The contractor conducting welding or burning operations will report to the COR before starting the operation so that he/she can notify the OESOH to obtain approval. OESOH expects the contractor to follow safe welding and burning procedures. This includes maintaining a proper fire watch, removing or shielding all flammable and combustible materials, and shielding the actual process to contain sparks and electrical arc from other persons in the area.

The Bureau will not permit the use of powder-actuated fasteners or other powder tools such as nail guns, gasoline and diesel powered equipment within the BEP Buildings. The use of propane-powered equipment indoors may be approved on a case-by-case basis by CO/COR, if the equipment is outfitted with an effective catalyst exhaust system. The exhaust catalyst must reduce carbon monoxide (CO) emissions at the exhaust pipe opening to 25 parts per million (25 ppm) or less.

The Bureau requires contractors to provide their own fire extinguishers. In the event the contractor uses a fire extinguisher, it should report the use to OESOH immediately so the extinguisher can be replaced.

In the event the contractor encounters asbestos or a substance he or she believes to be asbestos during work in the Bureau, the contractor must stop work immediately and report the findings to the COR. The COR must notify the OESOH, which will determine if the substance is asbestos-containing materials (ACM). All identified ACM has been labeled, with the exception of vinyl asbestos floor tile and transit cement wallboard. This labeling is either in the form of the letters “ACM” in red paint or simply a Red Painted Dot on surfaces to small for proper stenciling. It is not the contractor’s responsibility to abate asbestos. This effort will be coordinated thought the Bureau’s Asbestos Abatement Contractor through OESOH prior to demolition. Should the suspected ACM be encountered during demolition, the COR should be contacted immediately, who will in turn contact OESOH.

The contractor shall take precautions to eliminate or reduce employee exposure to toxic substances, excessive noise, dust or other conditions that may result from the contractor’s work.

In the event the contractor cannot reduce the exposure, the COR may require the rescheduling of work during a time when the area is not fully operating.

H.12 TASK ORDER ISSUANCE PROCEDURES

A. General:

1). When the Government requires work under the contract, a Request for Quote (RFQ) will be issued as appropriate.

2). Task Orders will be awarded on a Standard Form 1449 Solicitation, Offer and Award.

B. Each Task Order shall include as a minimum:

1). Date of order 2). Contract number and order number 3). Contract item number and description, quantity, and unit price or estimated cost 4). Delivery or performance schedule 5). Place of performance 6). Any packaging, packing, and shipping instructions 7). Accounting and appropriate data 8). Method of payment and payment office 9). North American Industry Classification System code The Contracting Officer will notify all awardee Contractors that a requirement within the general scope of the contract exists.

The Government shall have the unilateral right to terminate the RFQ, at any time, prior to issuance of a task order. Circumstances that may prohibit the Government from issuing an individual task order include a lack of funding or changes in program requirements. If such circumstances arise, the

Government is not obligated to reimburse the contractor for any costs incurred in the preparation of the task order quote.

The Government will not be obligated to reimburse the contractor for work performed or any costs incurred, nor shall the contractor be obligated to perform or otherwise incur costs except as authorized by executed task orders. The costs for preparation of Task Order quotes shall be the responsibility of the Contractor and not directly reimbursable.

C. Competition

The BEP’s Office of the Chief Procurement Officer shall be responsible for negotiating and awarding task orders for projects under their region against contracts resulting from this solicitation. As prescribed in "FAR 16.505(b) Orders under multiple award contracts" "16.5050(b)(l)(i) The contracting officer must provide each awardee fair opportunity to be considered for each order exceeding $1,000.00 issued under multiple delivery-order contracts or multiple task-order contracts, excepts as provided for in paragraph (b) (2) of this section."

1). Competition for task orders is limited to those awardees under this contract. All Contractors will be given a fair opportunity to be considered for each task order. Upon determining the need to issue a task order, all awardees will be considered equally against the stated criteria.

2). Unless the Contracting Office applies the exception noted below, each Task Order will be awarded, as a result of competition to the contractor whose offer is the most advantageous to the Government considering the criteria specified.

3). Contract awardees are required to submit a quote for all Task Orders Requests for Quotes (RFQs) received from the Government. However, in the event a Contractor is unable to submit a quote on a particular RFQ, the Contractor is required to notify, in writing, the Contracting Officer who issued the RFQ within five (5) calendar days from receipt of the RFQ.

4). The Contracting Office reserves the right to make award of a Task Order without competition based upon one of the circumstances described below per FAR 16.505(b)(2):

• The agency need for the supplies or services are so urgent that providing a fair opportunity would result in unacceptable delays;

• Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specified;

• The order must be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or

• A statute is expressly authorized or requires that the purchase be made from a specific source.

D. Requirements for Quotes

1). Task Orders will be firm fixed price with a specific completion date or performance period and clearly define the specific statement of work to be performed or the performance desired.

When options are included in the Schedule, the Task Order will specify the number of days after award for exercising the options. Each task order will contain applicable clauses and provisions.

All Task Orders are subject to the terms and conditions of this basic BPA. The Government reserves the right to incorporate additional clauses, as appropriate, into individual Task Orders RFQs and awards.

2). Task Order evaluation methods may include Best Value approach which include lowest price technically acceptable (LPTA) or Tradeoff. Whenever possible, award will be made without clarifications. If clarifications are required, each Contractor, may be requested to provide a final quote revision.

3). Each quoted task order will indicate the detail of pricing information to be provided.

4). Each Offeror shall furnish the information required by the task order RFQ. The Offeror shall sign the offer and print or type its name on the schedule and each continuation sheet on which it makes an entry. The person signing the Offeror must initial erasures or other changes. Offers signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office.

E. Selection Criteria One or more technical criteria, in addition to Price, will be considered when the Contractors compete for award of a Task Order. The Technical criteria may include, but are not limited to, the following;

1). Past performance on earlier orders under the contract, including quality, timeliness and cost control.

H.13 RESTRICTION ON USE OF GOVERNMENT RELATED DATA

(a) The Contractor shall not use or duplicate any contract-related data belonging to or supplied by the BEP, other than in the normal performance or services under this contract or the explicit written direction of the Administrative Contracting Officer (ACO). The Contractor agrees that he will not divulge to any person other than contract personnel or the COR, of the findings resulting from the work performed herein.

(b) The Contractor shall return all materials and work papers collected to perform the analysis upon completion of the contract to the COR. No copies are to be retained under any circumstances by the Contractor.

H.14 INCIDENCES

If there are any incidences of fire, accidents, or release of hazardous materials/wastes affecting personnel or the Plant, the Contractor shall follow and carry out the guidance, requirements and agreements that may be entered into with local fire, safety, environmental, or health officials. The

Contractor shall provide or assist in the preparation of reports and investigations of incidences.

The Bureau requires the contractor to report all accidents/incidents that occur on Bureau premises requiring his/her employee to see a doctor or results in property damage more than $300. The contractor should report the accident/injury to the COR who is responsible for notifying the Safety and Health Management Division. All fires should be reported to the appropriate Police Operations Center either by the contractor, the COR, or the Construction Coordinator.

H.15 PERFORMANCE OF WORK

The contractor shall proceed diligently with the performance of the work, pending resolution of any request for relief, claim, appeal, or action relating to the Contract, and comply with the decision of the Contracting Officer. All appeals and claims will be processed in accordance with the "Disputes" clause of the Contract, FAR 52.233-1.

H.16 STATUS OF PERFORMANCE

During the life of the Contract should any incident occur which the Contractor believes may circumvent or encumber the performance of this Contract, the contractor shall immediately notify the CO. The receipt of such a notice shall not be construed as a waiver by the BEP of any of its rights and remedies provided by law or under the terms of this Contract.

H.17 WITHHOLDING OF CONTRACT PAYMENTS

Notwithstanding any other payment provisions of this Contract, failure of the Contractor to perform under the terms of this Contract will result in the withholding of payments by the BEP unless such failure arises out of causes beyond the control, and without the fault or negligence of the Contractor, as defined in FAR Clauses 52.249-2 “Termination for the Convenience of the Government (Fixed Price)” and FAR Clause 52.249-14 “Excusable Delays”.

The Contracting Officer shall provide the Contractor with written notification of the Contractor’s failure to perform within seven (7) calendar days of the occurrence of the failure. The written notification shall provide specific details of the Contractor’s failure. The Contractor shall have five

(5) calendar days, or as mutually extended by the BEP and the Contractor, form receipt of the written notification to cure the deficiency. Withholding of payment will not occur until a final decision is rendered by the Contracting Officer.

H.18 CHANGES

The Contractor shall not perform any of contingent work, until the Contracting Officer issues a contract modification authorizing performance of work in accordance with FAR Clause 52.243- 4, Changes.

The Contractor shall promptly notify the Contracting Officer, in writing, of subsurface or any physical conditions from those indicated in this contract or unknown physical conditions at the site before proceeding with the work.

The change orders request shall be forwarded to the Contracting Officer by memorandum outlining the need and a justification for the change order. Upon receipt of a change order request, the Contracting Officer will review and make a determination for approval or disapproval.

H.19 INVOICES

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified in each task order pursuant to the standards and acceptance criteria defined in this contract.

H.20 DELIVERY TICKETS

The contractor must provide delivery tickets or sale slips on all shipments that shall contain the following minimum information:

(i) Name of supplier.

(ii) BPA number.

(iii) Date of purchase.

(iv) Purchase number.

(v) Itemized list of supplies or services furnished.

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(vii) Date of delivery or shipment.

END OF PAGE- DOCUMENT CONTINUED ON NEXT PAGE

SECTION I - PROVISIONS AND CLAUSES

I.1 PROVISIONS INCORPORATED BY REFERENCE

52.203-18

52.204-22 52.215-1

52.216-27

52.223-4

Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation Alternative Line-Item Proposal Instructions to Offerors – Competitive Acquisition Single or Multiple Awards

Recovered Material Certification

JAN 2017

JAN 2017

NOV 2021

OCT 1995

MAY 2008

I.2 PROVISIONS INCORPORATED BY FULL TEXT

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services.

The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand;

model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered…