2031ZA21Q00217.pdf

REQUEST FOR PROPOSAL

Dry Cleaning Services for the BEP Police in Washington, DC

2031ZA21Q00217

Table of Contents

Section Description Page Number(s)

A General Information 2 B Pricing Schedule 3 - 7 C Performance Work Statement 8 - 17 D Packaging and Handling 18 E Inspection and Acceptance 19 F Delivery or Performance 20 G Contract Administration Data 21 - 22 H Special Contract Requirements 23 - 25 I Contract Clauses 26 - 32 J Attachments 33 K Certifications 34 - 48 L Instructions to Offerors 49 - 50 M Evaluation 51

2 Bureau of Engraving and Printing 2031ZA21Q00217

SECTION A – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

1.0 This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2021-05 effective 10 March 2021.

2.0 This procurement is set aside for small business concerns with a size standard of $6M. The associated NAICS code is 812320, Dry Cleaning and Laundry Services (except Coin- Operated)

3.0 The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

[END OF SECTION]

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SECTION B – PRICING SCHEDULE

1.0 AUTHORITY.

A. This Blanket Purchase Agreement (BPA) is established under the authority of Subpart FAR 13.303, Blanket Purchase Agreements.

B. The purpose of this BPA is to provide dry cleaning services for the Police Department located at the Bureau of Engraving and Printing (BEP) District Currency Facility (DCF) located in Washington, DC. The applicable North American Industry Classification System (NAICS) is 812320, Dry cleaning and Laundry Services. The size standard is $6M.

C. The Contractor shall comply with all terms and conditions under this BPA and BPA

Calls “hereafter referred to as Calls” issued against the BPA. The terms and conditions in this BPA apply to all Calls placed pursuant to it. In the event of an inconsistency between the provisions of the BPA and Calls, the provisions of this BPA will take precedence.

D. The BPA shall be reviewed by the Contracting Activity at least annually before the anniversary of each ordering period and revised as necessary to conform to the requirements of the Federal Acquisition Regulation and applicable supplements or statutory requirements.

E. The BPA may be modified only by mutual agreement of the parties. Any change shall be effective only through written modification to this Agreement and not by individual orders issued hereunder. Modifications to this Agreement shall have no retroactive effect on orders previously issued.

F. Government funds are obligated only to the extent that a duly issued order creates such obligation. In order to provide maximum flexibility for market conditions and other price-influencing factors, which may vary from time to time, Offerors, will be required to submit unit prices for each of the anticipated 5-year duration of the BPA.

Each order under the BPA shall be on a Firm-Fixed-Price (FFP) basis.

2.0 BLANKET PURCHASE AGREEMENT LINE ITEM NUMBER STRUCTURE.

A. BPA Line Item Numbers will be established on each Call that is placed against this

BPA. All pricing shall be in accordance with Contractor’s pricing in paragraph 3.0, Pricing of this Section.

B. The prices under this BPA will undergo annual review by the Contracting Officer.

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3.0 PRICING (below are estimated quantities for evaluation purposes)

Year 1 Ordering Period: 1 September 2021 – 31 August 2022 CLIN Item Quantity UOM 0001 Jackets, Lightweight 39 EACH 0002 Pants 3910 EACH 0003 Shirts 4176 EACH 0004 Ties 26 EACH 0005 Hats 2 EACH 0006 Training Uniforms 80 EACH 0007 Service Coat, Ceremonial 39 EACH 0008 Alternations/Repairs 100 EACH

Year 2 Ordering Period: 1 September 2022 – 31 August 2023

1001 Jackets, Lightweight 39 EACH 1002 Pants 3910 EACH 1003 Shirts 4176 EACH 1004 Ties 26 EACH 1005 Hats 2 EACH 1006 Training Uniforms 80 EACH 1007 Service Coat, Ceremonial 39 EACH 1008 Alternations/Repairs 100 EACH

Year 3 Ordering Period: 1 September 2023 – 31 August 2024

2001 Jackets, Lightweight 39 EACH 2002 Pants 3910 EACH 2003 Shirts 4176 EACH 2004 Ties 26 EACH 2005 Hats 2 EACH 2006 Training Uniforms 80 EACH 2007 Service Coat, Ceremonial 39 EACH 2008 Alternations/Repairs 100 EACH

Year 4 Ordering Period: 1 September 2024 – 31 August 2025

3001 Jackets, Lightweight 39 EACH 3002 Pants 3910 EACH 3003 Shirts 4176 EACH 3004 Ties 26 EACH 3005 Hats 2 EACH 3006 Training Uniforms 80 EACH 3007 Service Coat, Ceremonial 39 EACH 3008 Alternations/Repairs 100 EACH

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Year 5 Ordering Period: 1 September 2025 – 31 August 2026 CLIN Item Quantity UOM 4001 Jackets, Lightweight 39 EACH 4002 Pants 3910 EACH 4003 Shirts 4176 EACH 4004 Ties 26 EACH 4005 Hats 2 EACH 4006 Training Uniforms 80 EACH 4007 Service Coat, Ceremonial 39 EACH 4008 Alternations/Repairs 100 EACH

4.0 AWARDING CALLS UNDER THE BLANKET PURCHASE AGREEMENT.

A. BPA Call: The Government will reimburse the Contractor for services rendered. A

Call is the contractual instrument issued by the Government to the Contractor to order work. The call is issued upon agreement between the Government and the Contractor on the performance, performance time, and the price for the services. An individual call will be fixed price. Order for Supplies or Services Form (Optional Form 347) will be issued for each Calls. BPA Calls may be mailed, emailed, or faxed, whichever is more expeditious. The government reserves the right to issue BPA Call orders unilaterally.

Calls placed under this BPA shall contain the following information:

• Date of Call.

• BPA number and BPA Call number.

• Item number and scope of work.

• Delivery or performance date.

• Place of delivery or performance.

• Packaging, packing, and shipping instructions.

• Accounting and appropriation data.

• Any other pertinent information.

B. Modifications to Calls may be required due to increased scope of services or a decreased scope of services. Modifications are issued pursuant to specific standard clauses contained in the basic agreement. All Calls are subject to the terms and conditions of this BPA. In the event of conflict between a Call and this BPA, the BPA shall control.

C. This Blanket Purchase Agreement does not guarantee the Contractor issuance of any

Calls.

5.0 DELIVERY TICKET.

All services under the agreement shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

• Company name

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• BPA number

• Date of order

• BPA call number

• Itemized list of items dry cleaned and/or alterations

• Quantity, unit price, and extension of each item, less applicable discounts

6.0 INVOICES.

A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

7.0 ORDERING PERIOD.

The BPA shall have an ordering period from the effective date of the agreement for a total of five (5) years or when the BPA ceiling is reached, whichever occurs first.

8.0 AUTHORIZED USERS.

Warranted Government BEP Contracting Officers and designated Contracting Officer Representative are the only users to place calls under this BPA. This BPA is for BEP use only.

9.0 LIMITS.

This BPA does not obligate any funds, and it does not authorize any work. The Government is under no obligation to the BPA holder to purchase any specified quantity or dollar value of services. The Government is obligated only to the extent of authorized orders made under the BPA. It is the responsibility of the individual ordering entities under the BPAs to ensure adequate funds are available. There is no limit on the dollar value of order purchases made under this BPA.

10.0 CANCELLATION.

The Contracting Officer may unilaterally cancel this BPA if the BPA holder fails to perform in accordance with the terms and conditions of this BPA, any Call established under this BPA, or if deemed in the best interest of the Government.

11.0 NOTIFICATION REGARDING ADMINISTRATIVE OR OTHER ISSUES.

If at any time during the performance of this BPA, administrative or other issues should arise which will have an adverse impact on timely performance by the BPA Holder or affect the costs or funding, the BPA Holder is required to immediately notify the Contracting Officer identified in this BPA. This notification shall be in writing.

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12.0 BPA TERMS AND CONDITIONS FLOWDOWN.

The BPA Holder shall execute binding agreements with its subcontractors, if any, which, as a minimum, establish that:

• BPA Terms and Conditions specified are applicable to all efforts ordered under this

BPA.

• If additional clauses are needed, they will be included in the individual Calls.

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SECTION C – PERFORMANCE WORK STATEMENT

Uniform Dry Cleaning Services for the BEP Police in Washington, DC

1.0 Mission Overview:

The mission of the Bureau of Engraving and Printing (BEP) is to produce the nation's currency. The District Currency Facility is a closed, high-security facility – Police Operations Division personnel enforce laws for the protection of persons and property;

prevent breaches of the peace; enforce the laws, directives and regulations which govern the BEP; and to protect the nation's currency, the Bureau's employees and its property. This statement of work is for the appropriation of Uniform Dry Cleaning Services for the BEP Police, DCF.

2.0 Purpose:

The Bureau of Engraving and Printing Police, DCF requires laundry, dry cleaning, alterations and repairs for uniforms of assigned personnel. The contractor shall provide all necessary labor, equipment, tools, materials, supervision, transportation, and other items and services necessary to perform best value commercial laundry, dry cleaning, alterations, and repairs for the uniform clothing of the assigned police officers in accordance with (IAW) Industry Standards and this Statement of Work. Uniforms may consist of the following:

• Shirts: Permanent press (long and short sleeve)

• Pants

• Jackets & Sweaters

• Miscellaneous Clothing Items (In-Service & Training Instructor Uniforms)

3.0 SCOPE OF WORK.

The Contractor shall in accordance with this Performance Work Statement (PWS), furnish all personnel, equipment, tools, materials, supervision, and services necessary to perform dry cleaning service, for BEP Police Uniforms. All services shall be provided IAW industry standard practices. The annual workload estimates are provided as follows:

Annual Estimates:

Item Yearly Amount Monthly Average Jackets, Lightweight 39 3

Pants 3910 407 Shirts 4176 430 Ties 26 3 Hats 2 3

Training Uniforms 80 20 Service Coats, Ceremonial 39 3

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4.0 SCHEDULED DROP OFF AND PICK-UP WORK AREA.

Optimal times for Drop-off and pick-up will be at the location identified, Monday's and Thursday's between 9am and 10am with a pick up time on the same days. The BEP Annex Loading Dock is open for all scheduled deliveries Monday through Friday from 7:00 a.m. to 2:30 p.m.

5.0 CONTRACTOR WORK FACILITY

The Contractor's facility will be subject to inspection of sanitary conditions by the Government at any time and at no notice.

6.0 PERIOD OF PERFORMANCE / DELIVERY PERIOD.

The period of performance shall consist of five (5) ordering periods. The period of performance reads as follows:

Year From To

Ordering Period 1 1 September 2021 31 August 2022 Ordering Period 2 1 September 2022 31 August 2023 Ordering Period 3 1 September 2023 31 August 2024 Ordering Period 4 1 September 2024 31 August 2025 Ordering Period 5 1 September 2025 31 August 2026

7.0 PLACE/ LOCATION OF PERFORMANCE/ DELIVERY

Department of the Treasury, Bureau of Engraving and Printing, 301 14th & C ST SW Washington, DC 20228

8.0 TECHNICAL REQUIREMENTS/TASKS/OUTCOMES

8.1 Turnaround Time: Due to the nature of the requirement for police uniforms, it is essential that the identified optimal schedule Drop-off and pick-up of Mondays and Thursdays between 9:00 am and 10:00 am (local time) with a pick up time on the same days be strictly adhered to. Same quantity of items picked up and laundered/dry cleaned will be returned on the adjacent Monday or Thursday. When a holiday occurs on a scheduled drop-off or pick-up, the scheduled pick-up and drop-off performed on the first workday following the holiday.

8.2 Returns: The Contractor may be required to perform laundry, dry cleaning, or alteration services that are determined to be unacceptable. Any items found that have been unsatisfactorily cleaned shall be re-cleaned or replaced at no additional cost to the Government. Such items shall be identified by the Government (COR) to the Contractor's representative at the next drop-off/pick-up after the unsatisfactory condition is discovered.

8.3 Missing Articles: Any articles missing at time of pick-up shall be set aside and held by the contractor until the next drop-off at no additional charge to the Government. However, if any articles are missing for 10 days or longer the article will be considered lost and the Contractor shall reimburse the Government the exact cost of the item(s)

8.4 Customer Complaint Forms: The Government will accept applicable Customer

Complaint Form decided by both parties, from its customers as a form of quality control.

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8.5 Accountability: Segregating and counting of articles shall be done by officer personnel with the Contractor. The Contractor shall verify, count, and sign a ticket for the items being picked-up and such signature constitutes the Contractors agreement to the Government's count unless specific exception is taken. A copy of the ticket will be retained by the Government. The Contractor shall furnish tickets and any necessary tags.

8.6 Pick-Up: The Contractor shall record the number of items to be picked-up on the ticket and the Government representative shall verify this amount. The Contractor shall provide the tickets and furnish the Government the original. All like items shall be billed separately and invoiced accordingly via electronic means.

Contractor shall provide Daily Accountability Sheets with monthly invoice. All like items billed separately and invoiced accordingly via electronic means. All tickets coded as follows:

Item Description Service Code Unit of Issue Unit Price

1 Shirts P, WP, H Each $ 2 Pants P, WP,H Each $ 3 Jacket, Light Weight WP, H Each $ 4 Jacket Liner, Lightweight Blue WP, H Each $ 5 Sweater, Lightweight WP Each $ 6 Service Coat, Ceremonial WP, H Each $ 7 Hat WP Each $ 8 Tie DC, WP, H Each $ 9 Training Uniform Shirt P, WP, H Each $ 10 Training Uniform Pant P, WP, H Each $ 11 Alterations P, WP, H Each $

Methods of Finishing (Service Codes) DC – Dry clean H – Return Finished Work on Hangers P – Press WP- Wrap Finished Work in Plastic

Supplies: Drop-off and pick-up tickets will be furnished by the contractor, tickets should specify, the type of item (pants, shirts, and jackets), the quantity of items, the cost for each item, and the services rendered (laundry, dry cleaning)

8.7 Reimbursable Repairs: Except for articles determined to be unserviceable, the contractor shall repair all minor rips, tears, open seams, and holes (of 4" or less), using thread and materials of the same quality, compatible color, color fastness, and texture as that used in the manufacture of articles and shall replace all broken or missing buttons with buttons of matching color and similar appearance and quality. These repairs will be paid for at the appropriate prices in the Bid Schedule.

9.0 DELIVERABLES

The contractor/vendor shall provide the following deliverables in support of this effort within

11 Bureau of Engraving and Printing 2031ZA21Q00217 thirty (30) days after award and within thirty (30) business days after any changes.

Deliverables are to be submitted to the COR.

10.0 KEY PERSONNEL POINT OF CONTACT (POC)

The contractor/vendor shall provide the Government a primary point of contact along with a back-up point of contact for the duration of the effort. Both individuals shall have the authority to act on behalf of the contractor/vendor and be responsible for all matters regarding the contract.

11.0 KEY PERSONNEL POINT OF CONTACT INFORMATION

The name of an individual along with their corresponding contact information (e.g. telephone number, fax number, address and cell number) who will perform as the Contractor's (COR) primary point of contact in support of this effort, along with a back-up point of contact as well.

12.0 PERSONNEL LIST

The contractor shall provide the COR a complete list of all contractors and subcontractors (if applicable) personnel who will be picking-up and dropping-off police uniform items.

The Contractor Personnel shall have a form of I.D (such as a driver's license) to authenticate their identity.

13.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

All items turned over to the contractor for dry cleaning, laundering services shall be:

• Cleaned, have stains removed, dried, and starched in the required manner

• Hung on hangars, wrapped, and bagged as appropriate

• Have minor tears, holes, and seams repaired (No more than 4" for tears and 1" holes)

• Replace damaged and/or missing buttons, snaps and zippers

14.0 SPECIAL CONSIDERATIONS

14.1 Facility Access: The government will initially provide an escort to all contractor personnel for pick-up/drop-off purposes. Upon clearance approval, an access badge will be issued to contractor personnel that must be worn where it is clearly visible; i.e., four inches above the waistline, and below the neck.

14.2 Security Clearance of Contractor Employees: The Government, for the purpose of site access control, operates an entry control point. Contractors, subcontractors, and suppliers will be required to show a valid government issued photo identification to enter the site or will be denied entrance until clearance is granted by the Contracting Officer. The Government's operation of an entry control point does not relieve the Contractor of its responsibility for the security and control of its own equipment, material, and personnel.

All Contractor personnel must stop at the Entry Control Point (Processing Center) to receive an "Escorted Visitor Badge" which must be worn at all times while on BEP premise. Escorts will be provided by the BEP.

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Any Contractor personnel who will be on site for 30 aggregate days or less in a calendar year will be required to be escorted and receive a Visitor Escort badge.

Any Contractor personnel that will be on site for more than 30 aggregate days in a calendar year must provide proof of citizenship by providing an original or certified copy of a state issued birth certificate or valid US Passport; or proof of legal residency and employment authorization and proof of identity such as a valid driver's license or state identification card.

Any Contractor personnel who will require Short Term access requiring more than 30 aggregate days in a calendar year but not exceed 180 must complete a Criminal History Check release form and have an FBI fingerprint check completed, in addition to the requirements of the preceding paragraph, for a limited background investigation prior to the beginning of that individual's work on site. The Contractor will furnish the names of those contractors meeting this requirement to the Contracting Officer's Representative (COR) in advance of any work being started on the contract allowing the Security Office to conduct said checks. The release forms will be provided to the contractor during their fingerprint appointment with Personnel Security at the site. These contractors will be issued a Visitor Escort badge.

Any Contractor personnel who will require Long Term access requiring them to be on site for more than 180 aggregate days in a calendar year will be required to undergo a Low Risk (Tier 1) background investigation in addition to the requirements for Short Term access, prior to the beginning of that individual's work on site. The Contractor will be furnished the COR a listing of each employee meeting this requirement. All contractor personnel that require a background investigation will submit an eApplication through use of the Office of Personnel Management's electronic Questionnaire for Investigative Processing (e-QIP).

A point of contact from the company will be required for Personnel Security to furnish information regarding completion of the eApplication and required release forms.

Contractor personnel will have 10 calendar days to complete the eApplication or access to the facility may be denied. Contractors that require a background investigation must submit to the Personal Identity Verification (PIV) process and be "identity proofed". Contractors will be required to provide two valid and unexpired authorized forms of identification with at least one being issued by a federal or state government and contain a photograph. Those Contractor personnel that undergo a background investigation will receive a "Red-Stripe" badge with a photograph and will not be required to be escorted in areas where they have badge access.

BEP has the right to deny access to the facility to anyone who is determined to be unsuitable for access to the facility.

The determination of unsuitability does not reflect on the individual's suitability for employment with the contract company, only access to the facility. All operators of motor vehicles shall have a valid and unexpired State Driver's License while operating a motor vehicle on the premises of the District Currency Facility.

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All packages carried by persons entering or leaving the Bureau must be opened for inspection by the uniformed Police.

Personal packages may not be brought into the Bureau (except lunches, work clothing, and equipment necessary for work). Unauthorized removal of Government property is punishable by law.

14.2.1. Escort: All Contractor personnel (except when issued a red-striped badge) must be escorted at all times while on Bureau premises. Under unusual circumstances an escort may be provided by a uniformed officer or other authorized Bureau personnel.

14.2.2. Red-Striped Badge: Contractor personnel issued red-striped badge may proceed without Bureau employee escort in corridors, warehouse areas, etc., except security areas where entry is controlled by a police check point, or other areas where securities are processed. Personnel issued red-striped badges may escort visitors authorized by the COR in areas where they have badge access.

14.2.3. Security Requirements- In addition to any other clauses concerning security and the clearance of contractor personnel into the DCF, special note must be given to the three basic classes of entry access granted to contractor personnel:

14.2.4 Contractor Access Request Form (CAR) - The CAR is used to request a background investigation for those Contractor personnel requiring a background investigation for short term or long term access. When personnel are expected to be on site for more than 180 aggregate calendar days or the duration of the contract is for more than 180 days, the entire process of requesting clearance through completion of Standard Form 85, Questionnaire for Non-sensitive Positions and OF 306, Declaration for Federal Employment together with completion of Criminal History Check release; Fair Credit Reporting Act release; and fingerprinting will apply.

14.2.5. Exchange Badge- Upon completion of initial paperwork, fingerprinting or photography requirements, and individual contractors may be granted an "Exchange Badge". Under this provision for access, the employee will be issued the same badge (by number) each day upon reporting for work at the Processing Center. At the end of each working day when departing the site the contractor will turn this badge into the BEP Police Officer on duty when exiting the Main Gate.

14.2.6. Photo Badge- Upon receipt of notification from the COR that the contactor is cleared, a picture badge will be issued to those requiring Long Term access. This badge will be retained by the employee for the duration of his assignment to the project and does not have to be returned to the police force each day when leaving the site. This badge must be turned in upon completion of the contract or termination of the contractor's employment with the contract company, whichever comes first.

14.3 Conduct on Bureau of Engraving and Printing Property.

Contractors are advised to maintain compliance with the following:

14.3.1. All persons entering the property may be subjected to inspections of their vehicles, personal

14 Bureau of Engraving and Printing 2031ZA21Q00217 handbags, briefcases, and other handheld articles.

14.3.2. Persons in and on the property shall comply with the instructions of BEP Special Police, other authorized officials, and posted signs or notices.

14.3.3. Entering or being on the property, or operating a motor vehicle thereon, by a person under the influence of intoxicating beverages, narcotics, hallucinogenic or dangerous drugs, or marijuana, or the consumption of such beverages or the use of such drugs or marijuana in or on the property is prohibited. Intoxicants, nonprescription narcotics, and other controlled substances (21 CFR Part 1308) are prohibited on the property.

14.3.4. The taking of photographs on the property is prohibited, without the written permission of the Director.

14.3.5. No person while on the property shall carry firearms, other dangerous or deadly weapons, or explosives, either openly or concealed, except for official purposes. According to 18 United States Code, Section 930, "dangerous weapon " means "a weapon, device, instrument, material, or substance, animate or inanimate, that is used for, or is readily capable of, causing death or serious bodily injury, except that such term does not include a pocket knife with a blade of less than 21/2 inches in length."

15.0 SPECIAL REQUIREMENTS.

15.1 Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the Contract.

15.2 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, 15 Bureau of Engraving and Printing 2031ZA21Q00217 or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

15.3 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

15.4 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this Contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

15.5 Non Personal Service Statement: Contractor employees performing services under this

Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor. The tasks, duties, and responsibilities set forth in this Contract

16 Bureau of Engraving and Printing 2031ZA21Q00217 may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to its facility and will perform the inspection and acceptance of the completed work.

16.0 REQUIREMENTS FOR HANDLING SENSITIVE, CLASSIFIED, AND/OR

PROPRIETARY INFORMATION

Contractor shall be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this SOW. If requested by the Government, the Contractor shall provide the original record, or a reproducible copy of any such record, within five working days of receipt of the request.

Contractor shall specify on records the services rendered, quantity of items, type of items and cost of the service

17.0 GOVERNMENT FURNISHED RESOURCES AND INFORMATION

The Government shall provide temporary access to the DCF loading or designated are for one vehicle to pick up/offload various uniform items.

18.0 PICK-UP - DROP-OFF INSTRUCTIONS:

Items needed to be picked-up and dropped-off at the BEP's DC facility:

Attn: Police Operations Division Deliveries to Washington, DC Currency Facility, 301 14th Street, SW, Washington, DC 20228. Vendors must call the Receiving Area at (202) 874-2362 at least twenty-four (24) hours in advance to schedule all deliveries.

Note: Loading dock is located between 14th and D Street, SW.

Appointments may be made during normal working hours of 7:00 am to 3:00 pm or after hours at (202) 874-2362.

Receiving hours are from 7:00 am to 2:30 pm local time, Monday through Friday, excluding holidays. To resolve any delivery issue, please contact Shipping & Receiving at

(202) 874-2362 or (202) 874-1108.

Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

*During holidays items may be picked-up/dropped-off via the Police Operations Division area.

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19.0 INVOICING AND PAYMENT INSTRUCTIONS

Contractors who require more information on the IPP program, including enrollment, can contact the IPP Customer Support Desk at (866) 973-3131 or email IPPgroup@bos.frb.org for assistance.

20.0 DEFINITIONS

Defective Service: A service output that does not meet the standards of performance specified in the contract for that service.

Quality Control: Those actions taken by a Contractor to control the production of outputs to ensure that they conform to contract requirements.

Authorization: The quantity actually required of each item to support Police Operations.

Back-Up: These amounts are required over and above in-use quantities. These are generally reported as a percentage of authorized quantity.

Clean: Finished articles are dry and free of soil and objectionable odors. Spots and stains are removed where practical to do so without damaging the fabric and have been treated

Customer: The person authorized to exchanges and receives clean and/or altered uniforms.

Laundering: The process of soiled fabric items are cleaned and treated. The term includes cleaning. Cleaning also included starching, ironing, and pressing. The appropriate products and procedures used are to be determined by the contractor for the various types of fabric manufacturer's label, and nature of soil.

Repairable Items: Articles with minor rips, tears (four inches or less), open seams, holes, missing buttons, and broken zippers.

Organizational Items: Items requiring laundering, dry cleaning, and/or alterations such as jackets, trousers, hats, ties, and belts.

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SECTION D – PACKAGING AND HANDLING

INTENTIONALLY LEFT BLANK

19 Bureau of Engraving and Printing 2031ZA21Q00217

SECTION E – INSPECTION AND ACCEPTANCE

CLAUSE

NUMBER

TITLE

DATE

52.246-1 Contractor Inspection Requirements APR 1984 52.246-4 Inspection of Services-Fixed-Price AUG 1996 52.246-16 Responsibility for Supplies APR 1984

20 Bureau of Engraving and Printing 2031ZA21Q00217

SECTION F – DELIVERY OR PERFORMANCE

1.0 PERFORMANCE STANDARDS (PS): Performance Standards states service outcomes expected. The Government reserves the right to inspect the Contractor’s facility and observe in-process work in accordance with FAR 52.212-4.

PS# Performance Objective Threshold Method of

Measuring 1 Contractor accomplish pickup and deliveries as scheduled 3 valid customer complaints per month per task order

Customer complaint

2 Contractor deliver correct quantities

3 valid customer complaints per month per task order

Customer complaint

3 Are records delivered on time and contains required information?

3 valid customer complaints per month per task order

Customer complaint

4 Laundry/dry-cleaning is delivered in accordance with Government’s standards

3 valid customer complaints per month per task order

Customer complaint

5 All items are properly handled and accounted for in accordance with PWS

3 valid customer complaints per month per task order

Customer complaint

6 Daily Accountability Sheets with monthly invoices

3 valid customer complaints per month per task order

Customer complaint

• Surveillance. The Government may use a variety of surveillance methods to evaluate the

Contractor’s performance. Only one method will be used at a time. The methods of surveillance or documentation of deviant performance that may be used are:

• Random sampling of recurring service output (e.g. deliveries). However, random sampling is discouraged unless delivery lot size is significant.

• Periodic surveillance as determined necessary to assurance a sufficient evaluation of Contractor performance.

• Customer complaint: The primary surveillance method the Government may use to evaluate the Contractor’s performance in meeting the requirements. Once a complaint has been filed, surveillance will be done to validate complaint.

21 Bureau of Engraving and Printing 2031ZA21Q00217

SECTION G – CONTRACT ADMINISTRATION DATA

1.0 BPA ADMINISTRATION OFFICE.

This BPA will be administered by:

Bureau of Engraving and Printing Office of the Chief Procurement Officer 14th and C Streets, S.W. Washington, D.C. 20228-0001

Written communication to the Contracting Officer shall make reference to the BPA and/or Call number.

2.0 DTAR 1052.201-70, Contracting Officer's Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR WILL BE PROVIDED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

22 Bureau of Engraving and Printing 2031ZA21Q00217

3.0 DTAR 1052.232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause) http://www.ipp.gov/

23 Bureau of Engraving and Printing 2031ZA21Q00217

SECTION H – SPECIAL CONTRACT REQUIREMENTS

1.0 TYPE OF CONTRACT.

This is a firm, fixed price Blanket Purchase Agreement (BPA) for services.

2.0 AGENCY POLICIES REGARDING COVID-19.

Keeping the workforce virus-free is a shared responsibility of BEP employees and contractors. Public health experts agree that face coverings are an additional step to protect against COVID-19 when combined with social distancing and good hygienic practices.

Along with social distancing, wearing a mask is one of the key recommended preventive measures in limiting the spread of this virus to others, especially from infected individuals who do not show symptoms.

All personnel entering and exiting the facilities are required to wear a facial covering (cloth or mask). Bandanas, Novelty/non-protective masks, masks with ventilation valves, or face shields are not a substitute for proper masks and are PROHIBITED from use in BEP facilities.

All personnel must wear a face covering while in common spaces:

• Hallways

• Elevators

• Restrooms

BEP will enforce proper mask usage with contractors inside the Bureau. Masks shall be worn properly.

24 Bureau of Engraving and Printing 2031ZA21Q00217

3.0 COVID-19 RECOMMENDED SAFETY GUIDANCE AND PROTOCOLS.

The BEP is following all currently recommended safety guidance and protocols. This guidance includes actions individuals must take:

• DO NOT come to work if sick or feel unwell in any way.

• Maintain social distancing of 6 feet or more whenever possible.

• Wear masks and face coverings onsite! It is mandatory when social distancing cannot be maintained.

• Limit movement within the plant to only what is necessary to delivery or pick-u items..

• Follow healthcare provider’s and CDC’s guidance regarding recovery.

Contractors awaiting results from a coronavirus test are required to remain off premises.

4.0 SAFETY.

While onsite, Contractor shall wear Protective Footwear that meet requirements outlined in ASTM F2413-11 “Standard Specification for Performance Requirements for Protective Toe Cap Footwear” and/or ANSI Z41-1999 “American National Standard for Personal Protection

– Protective Footwear.”

5.0 INTERPRETATION OF CONTRACT REQUIREMENTS.

No interpretation of any provision of this BPA, including applicable specification(s)/ work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer.

6.0 NOTICE TO THE GOVERNMENT OF DELAYS.

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this BPA.

7.0 DISCLOSURE OF CONFLICTS OF INTEREST.

It is the BEP policy to award contracts to only those offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest

25 Bureau of Engraving and Printing 2031ZA21Q00217 situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

• The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the offeror's technical proposal. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

• The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and/or rectify the situation, and why it believes, in light of the interest(s) identified above, that performance of the contract can still be accomplished in an impartial and objective manner.

• In the absence of any relevant interest identified above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

• The Contracting Officer will review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, will be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

• If the Contractor refuses to provide the written statement called for in this section, or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

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SECTION I – CONTRACT CLAUSES

FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be assessed electronically at this/these address:

www.acquisition.gov (End of Clause)

CLAUSE NUMBER TITLE DATE

52.203-17 Contractor Employee Whistleblower Rights and Requirement To

Inform Employees Of Whistleblower Rights

JUN 2020

52.204-12 Unique Entity Identifier Maintenance OCT 2016 52.204-13 System For Award Management Maintenance OCT 2016 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.212-4 Contract Terms and Conditions – Commercial Items OCT 2018 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

FAR 52.204-1, Approval of Contract (DEC 1989) This contract is subject to the written approval of the BEP Contracting Officer and shall not be binding until so approved. (End of Clause)

FAR 52.212-5, Contract Terms and Conditions Required to Implement…