Responses to Questions_Final_3.31.20.pdf

RESPONSES TO QUESTIONS

Question 1: Would you like emergency services covered in the bid or will you be paying for them as they occur (standard)?

RESPONSE 1: Payment would be as they occur. Please see amendment to PWS regarding

Emergency Services

Question 2: Would you like parts for repairs covered in the bid or would you like to pay for them as the repairs occur (standard)?

RESPONSE 2: As they occur. Please see amendment to PWS regarding Repairs and Parts

Question 3: are full batteries replacement part of the scope?

RESPONSE 3: No battery replacements will be included in this solicitation

Question 4: Is there a PM schedule or will the PM’s be performed as needed?

RESPONSE 4: Inspection and PM would be done twice a year. See amendment to PWS

Question 5: Would you like parts included or would you like to be billed for them as needed?

RESPONSE 5: Billed as needed. See amendment to PWS regarding Parts

Question 6: Will the PM’s be performed after hours or regular hours?

RESPONSE 6: PM’s are to be performed during regular hours indicated in the Performance

Work Statement (PWS)

Question 7: What should be included in our proposal as part of Repairs/Parts (line item 3)? Since it would be impossible to predict what repairs might be needed in the future and we don’t know the date codes of the current parts, what repairs and parts should we be estimating?

RESPONSE 7: At the time a repair is needed, a proposal will be submitted for parts and labor.

Question 8: Where can I find the answers to these question when the post?

RESPONSE 8: Answers to all questions will be posted in beta.SAM.gov where solicitation was posted.

Question 9: The Eaton 9390 is a software driven UPS and in order to meet the manufacturer’s maintenance requirements as stated in the PWS, the OEM’s repair tool or an equal equivalent is required to perform important tasks such as calibration and removing of alarms. Due to how commonly 3rd parties bid on RFPs such as this one without this capability, will the agency require that potential awardees have this capability prior to awarding this RFP?

RESPONSE 9: Yes.

Question 10: How many PM services are required for each UPS unit per year?

RESPONSE 10: Inspection/PM is done twice a year. See amendment to PWS

Question 11: In regards to billing (CLIN 0001), Will the service contract be paid up front in order to establish coverage? or will it be paid after each service is completed or paid out monthly?

RESPONSE 11: Paid as service is completed.

Question 12: In regards to CLIN 0003 – Repair/ parts, are you asking for a percentage off retail price? Or are you asking for a flat rate cost per unit to cover all repairs / parts (excluding batteries)?

RESPONSE 12: Provide a flat rate cost per unit to cover all repairs. Battery replacements shall not be included.

Question 13: Please identify where (ix) FAR 52.212-3, Offeror Representation and

Certifications-Commercial Items (DEC 2019) should be placed within the technical proposal.

RESPONSE 13: Include responses to all FAR clauses (FAR 52.212-3) as an attachment to your technical proposal. Responses to all FAR clauses will not be part of 25-page limit of the technical proposal.

Question 14: Please confirm that all FAR and DTAR clauses will not count toward the 25-page limit for the technical proposal.

This includes: FAR 52.212-3, FAR 52.212-4, FAR 52.212-5, FAR 52.252-2, FAR 52.204-1, FAR 52.209-5, FAR 52.209-7, FAR 52.209-11, FAR 52.217-8, FAR 52.217-9, FAR 52.225-2, DTAR 1052.201-70, DTAR 1052.210-70, DTAR 1052.228-70, and DTAR 1052.232-7003.

RESPONSE 14: All FAR and DTAR clauses will not be part of the 25-page limit for the proposal

Question 15: Please confirm that a hardcopy submission is not required for the price and technical proposals.

RESPONSE 15: Proposals shall be submitted via email only. No hardcopy submission

Question 16: Please confirm that the technical proposal can include an executive summary. If so, please confirm that the executive summary will not count toward the 25-page limit page count.

RESPONSE 16: Executive summary is not required but can be submitted. If submitted, executive summary will not count toward the 25-limit page.

Question 17: In Attachment A PWS, the “Frequency” column for the Quality Control Plan row in Section 12.0 Deliverables reads, “Contractor shall submit a comprehensive QCP to COR/CO with the proposal and within 10 calendar days when revisions are made for final approval and acceptance.” Please clarify the timeline of the 10 calendar days. Is the contractor expected to provide a revised QCP ten days after the contract has been awarded, or ten days after the technical proposal submission?

RESPONSE 17: Ten days after award.

Question 18: Attachment A PWS 3.6.20, Section 4.2 Preventive Maintenance (PM) Services, states PM Services will be performed on need by basis with advance notice. Will the Bureau of

Engraving and Printing be providing a scope of work for each item and frequency required, i.e.

Annual PM, Semi-annual PM, Quarterly PM? In order to provide pricing for CLIN’s 0001, 1001, 2001, 3001, 4001, we would need to know what the scope of work and frequency is for each item.

RESPONSE 18: Twice a year inspection and PM in accordance with manufacturer’s recommendations.

Question 19: Regarding Attachment A PWS 3.6.20, Section 4.4 Repairs, does the Bureau of

Engraving and Printing have a set dollar amount for CLIN’s 0003, 1003, 2003, 3003, 4003? We are not able to provide estimated pricing for repairs without first knowing condition of each item.

RESPONSE 19: Proposals for repairs are to be submitted after each inspection/PM twice a year.

[End of Section]