PWS Canine Explosives Detection Services - 07.16.20.pdf

U.S. Department of Treasury Bureau of Engraving and Printing Western Currency Facility Fort Worth, TX

Performance Work Statement

For Bureau of Engraving and Printing Police, Fort Worth, Texas (Service Requisition: Canine Explosives Detection Support)

Western Currency Facility 9000 Blue Mound Road Fort Worth, TX 76131

Reviewed By:

Tony Vo, Lt Training & Admin Police Services Branch

Signature:

Date Signed.

Reviewed By:

Michael Kenny Inspector Police Services Branch

Date Signed

Approved By:

Thomas L. Klug Manager Security Division

Date Signed

U.S. Department of Treasury, Bureau of Engraving and Printing – Western Currency Facility

1. General: This is a non-personal services contract to provide canine explosives detection services.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government may provide technical direction, which will assist the Contractor in accomplishing the Performance Work Statement (PWS); however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the PWS.

The Contractor shall perform duties under the technical direction of the BEP WCF Security Division Manager or designated representative(s), have a comprehensive understanding of FORCE PROTECTION CONDITIONS, and associated Treasury regulations and instructions.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, licenses, permits, materials, supervision, and other items and non-personal services necessary to perform/provide canine explosives detection services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Bureau of Engraving and Printing Police, Fort Worth, Texas has a requirement for the acquisition of Canine Explosive Detection Services. The service will provide canine detection/deterrent resources in support of security regulations and anti-terrorism measures currently in place for the protection of employees, contractors, visitors, information and properties of the Bureau of Engraving and Printing, Western Currency Facility (WCF) located in Fort Worth, Texas. Canine Explosive Detection Services provided in accordance with (IAW) Industry Standards and this Performance Work Statement.

1.3 Objective: The detection dogs are utilized to identify many objects and substances, including illegal drugs, firearms, explosives, accelerants, illicit currency, human remains, bodily disease, household pests, and agricultural products. In all these areas, dogs provided a level of efficient detection that human inspectors cannot duplicate. The purpose of this Canine Explosives Detection Services procurement is to provide canine detection/deterrent resources in support of security regulations and anti-terrorism measures currently in place for the protection of employees, contractors, visitors, information and properties at the Bureau of Engraving & Printing, Western Currency Facility located in Fort Worth, Texas.

1.4 Scope: The Contractor shall in accordance with this Performance Work Statement (PWS), be required to provide Canine Detection Teams (CDT) in adequate numbers and composition to provide facility-wide detection/deterrent capability against illegal and potentially life-threatening activities directed against employees, contractors, visitors, information and properties. A CDT shall be comprised of a detection-specific, i.e. handler with an explosive detector canine. Only single purpose canine detection teams utilized onsite. The CDT shall augment the BEP Police Force.

The types of canine detection services include, but are not limited to: conducting inspections of delivery/service vehicles and cargo at truck control and vehicle entry gate areas; conducting inspections of employee/contractor vehicles and property entering BEP facilities; conducting explosives detection sweeps of designated areas; inspecting unaccompanied vehicles, packages or items discovered on or adjacent to the Western Currency Facility property; and periodically conducting roving patrols for deterrent purposes. Designated areas within the WCF may include, but are not limited to, office, warehouse work areas and warehouse storage buildings. The Contractor shall perform canine detection services in a variety of environmental conditions. These conditions include working in hot or cold outdoor temperatures (i.e., below 32 degrees or above 90 degrees) and in a warehouse which contain chemicals.

The Contractor shall provide properly trained and certified Canine Detection Teams as required in the PWS. The handler and the canine must be trained and certified together to perform the specific detection services. Each canine handler shall possess at least two (2) years of recent general canine handling and care experience.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year 1 August 2020 – 31 July 2021 Option Year I 1 August 2021 – 31 July 2022 Option Year II 1 August 2022 – 31 July 2023 Option Year III 1 August 2023 – 31 July 2024 Option Year IV 1 August 2024 – 31 July 2025

1.6 General Information:

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements).

The Contractor shall develop, implement and maintain an effective Quality Control System, which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP as a minimum shall address continuous process improvement, procedures for scheduling, conducting and documentation of inspection, discrepancy identification and correction, corrective action procedures to include procedures for addressing Government discovered non-conformances, procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies, procedures for trend analysis, procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. Three copies of the QCP is due 10 days after contract award. After acceptance of the quality control plan, the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system. The Contractor shall update the QCP at least quarterly.

Changes made after initial CO or COR acceptance shall be submitted in writing to the CO or COR for review and acceptance within 10 working days. The Contractor’s QCP shall be maintained throughout the life of the contract and shall include the contractor’s procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and requirements of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 Safety and Fire Prevention Plan: The Contractor shall submit a project-specific Safety & Fire Prevention Plan demonstrating that the contractor understands the relevant safety, health and fire prevention requirements necessary for the project.

A. Government safety personnel may observe Contractor operations/processes at any time on Government premises. Imminent danger situations (any accidents and incidents resulting in either personal injury, loss of life, property damage to a government facility or equipment); shall be reported to the CO within one (1) hour and corrected on the spot; other safety issues shall be reported to the COR within one (1) business day. The contractor must complete an “Environmental, Health, and Safety Incident Report” available through WCF EHS, for any incident involving property damage, serious injuries, illnesses, potentially hazardous conditions or general EHS concerns. The original must be submitted directly to the CO and a copy submitted to the COR. Internally dialing zero (0) is the emergency number for the Bureau Police Communications Center.

B. The Contractor will provide a written copy of the Safety & Fire Prevention plan within 30 days after award.

(1) A Contractor’s Safety & Fire Prevention Plan point of contact (POC) shall be identified in writing to the CO or designee. The Contractor’s POC shall be available to assist the CO or designee with any safety surveillances conducted by the local safety office.

(2) The plan must list: (a) engineering controls; (b) administrative controls; (c) personal protective equipment to be used; (d) volume and number of flammable and combustible liquids used during the project; and (e) how and where combustible liquids will be stored.

(3) Responsibilities for protection of Government personnel, property and facilities, and procedures for reporting mishaps and correcting unsafe conditions, hazards, or practices.

C. The Contractor shall provide employees Safety & Fire training commensurate with the type of work being performed on the contract or activities involving Government facilities, personnel, or equipment.

D. The Contractor shall provide Safety Data Sheet(s) (SDS) to the WCF Environmental, Health & Safety (EHS), through the COR, for any chemicals/radioactive sources or equipment which produces radiation brought on site to perform the requirements in the contract. The SDSs, MUST receive written approval by the WCF EHS prior to bringing the chemicals to the worksite.

E. The Contractor shall provide Personal Protective Equipment (PPE) to their employees relative to the hazards identified in the Contractor Safety/Fire Prevention Plans, and any BEP permits. PPE includes, but not limited to respiratory protection, fall protection equipment, safety shoes, head protection, hearing protection, and eye/face protection.

1.6.4 Federal Government Holidays: The contractor will not be required to perform services on holidays however; the contractor will be available to respond to emergencies during these time periods. (*Indicates a special event)

New Year’s Day 1st Day of January *Inauguration Day 20 January 2021

Martin Luther King Jr’s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May

Independence Day 4th Day of July Labor Day 1st Monday of September

Columbus Day 2nd Monday of October Veterans Day 11th Day of November

Thanksgiving Day 4th Thursday of November Christmas Day 25th Day of December

1.6.5 Hours of Operation: The BEP standard hours of operation are Monday through Friday 5:30 A.

M. to 5:30 P. M. local time. The facility remains operational 24 hours per day, seven days a week including all Federal Holidays and BEP’s Year End Shutdown period. The contractor shall coordinate with the government regarding hours of operation for BEP Year End Shut Down. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

A. The Contractor shall provide canine detection services as determined by the Police Services Branch, Inspector or designated representative. Canine detection services will consist of 244 to 312 site visits per period of performance. A site visit shall consist of a minimum of Two (2) hours detection services when team is deployed. Contractor shall be capable of providing emergency response support within three (3) hours, or sooner after notification by the BEP 24 hours per day/7 days a week. Contractor expected to provide 24 hour notification service for receipt of service/response request. NOTE: The number of site visits is based on the Police Services Branch, Inspector or designated representative discretion. Total: 244 Days Usage Estimation: 232 Days = 46 Weeks / 46 Weeks @ 4Hours per Week (184 Hours) /*12 Days @ 6Hours per Day (72 Hours)/ (*Visitor Center Special Events)

B. The Contractor shall provide explosive detection services a total of four (4) hours or more per week at the discretion of the Police Services Branch, Inspector or designated representative. Each canine will not exceed Two (2) hours of detection service per visit, unless continued service deemed necessary. A multi-purpose explosive dog may be utilized on and off leash (Handler must always maintain control of canine). The CDT may be used on fixed posts, for building searches, unaccompanied package assessment, motor patrol and/or foot patrol.

C. The Government and the Contractor shall to the maximum extent possible establish a monthly schedule for the weekly canine detection services fifteen days in advance.

D. The Government understands that such factors as environment, operations tempo and dog fatigue may require a handler to make use of more than one canine during the course of work.

Modifications to the established weekly schedule are permissible with COR approval.

1.6.6 Place of Performance: Performance of canine detection services will be at the Bureau of Engraving & Printing, Western Currency Facility located at 9000 Blue Mound Road, Fort Worth, Texas 76133.

1.6.7 Type of Contract: The government will award a Firm Fixed Price Contract with option periods.

1.6.8 Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must be deemed suitable for access of High Risk position, at time of the proposal submission, and must maintain the level of security required for the life of the contract.

A. If the Contractor desires to bring contractor owned vehicles on the BEP Facility it must be coordinated through the BEP Security Parking Officer. Operators and vehicles shall have a valid driver’s license, valid vehicle registration, inspection and insurance. The Contractor’s vehicles accessing the BEP facility shall have a contractor vehicle pass conspicuously posted in the vehicle window at all times.

B. All Contractor personnel entering the BEP facility shall abide by all security regulations and may be subject to security checks. All personnel and vehicles are subject to search and seizure of contraband and/or unauthorized Government property. Contractor vehicles (Contractor-owned and personal), Contractor personnel, and their personal property shall be subject to searches upon entering and leaving the facility. Contractor personnel are permitted to bring training aids on to the BEP facility. The training aids are subject to seizure and the Contractor personnel shall maintain the proper documentation authorizing their possession for training purposes.

C. The WCF Security Division Manager or designated representative has the authority to bar individuals from the facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this contract. Contractor personnel shall conduct themselves in a proper, efficient, courteous, and businesslike manner. The Contractor shall remove any individual from the site whose continued presence or employment is deemed by the CO/COR or designee to be contrary to the public interest or inconsistent with the best interests of national security.

D. The Government will not be responsible in any way for damage to the Contractor’s supplies, materials, equipment, and property or to Contractor employees’ personal belongings that are damaged or destroyed by fire, theft, accident, or other disaster.

1.6.8.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

1.6.8.2 Contractor Access and Background Clearance. The bureau has been delegated authority from Office of Personnel Management (OPM) to conduct background investigations and to make suitability determinations for employment and facility access per 5 CFR 731. As identified by the Bureau, Contractor and subcontractor employees shall be subjects of background investigations, conducted by the BEP Office of Personnel Security, before assignment to performance of the work or before facility access is granted.

The COR shall provide the Contractor with the document Contractor Request for Investigation on e- QIP within three (3) calendar days after contract award.

After receipt of the above form, the Contractor shall ensure that all contractor employees and subcontractor employees complete the e-QIP application within the time allotted. Only contractor employees and subcontractor employees identified in the contractor's proposals as direct labor requiring facility access to the BEP on a regular basis will be processed for agency access clearances and subsequently be provided authorized access to the Bureau if the agency access clearance is favorably completed. Upon notice by the COR that the Internet database known as "e-QIP" has been initiated for their employees, the contractor's employees will have fourteen (14) calendar days to access the "e-Qip" database, or the access will be cancelled. If the online questionnaire is not completed within the fourteen (14) calendar days, the system will automatically delete the employee's name from the database. The Contractor is responsible for ensuring that their employees successfully complete the e-QIP on-line questionnaire in a timely manner. Once the e- Quip Application has been successfully completed the COR will notify the contractor that the employee has been accepted and he can come in and be fingerprinted. At that time the additional forms listed will be issued to the contractor that will need by the employee to be completed and submitted at the time the employee arrives to be fingerprinted, which is the final process needed to start the Security Clearance process.

1. Form 306, Declaration for Federal Employment

2. Criminal Records Release

3. Disclosure and Authorization

4. HSPD-12, Homeland Security Presidential Directive 12. Once all documents have been completed, the Contractor shall coordinate with the COR to schedule a time for all contractor and subcontractor employees to be fingerprinted at the BEP.

The Bureau reserves the right to deny access to its facilities if the contractor or subcontractor employee is deemed unsuitable, based upon adjudicative guidelines established in 5 CFR 731& 732, Executive Orders 10450 and 12968, and BEP policies and directives. Failure to submit the required security information or to truthfully answer all questions contained in security questionnaires and forms may constitute grounds for denial of agency access clearance.

Please note that if an individual or individuals, who have been approved by e-QIP, do not come in within fourteen (14) calendar days to be fingerprinted, that individual or individuals paper work is purged from the system, and the individual will have to apply for and complete a new e-QIP application before any additional action can be taken in the security application process.

Effective immediately, the Bureau will only provide escorts for only those individuals, who have completed the e-QIP requirement and have been fingerprinted. These individuals will be allowed on site while OPM and the BEP Office of Personnel Security Branch are reviewing their paper work.

1.6.8.3 Reserved

1.6.9 Special Qualifications:

A. Canine Training and Certification

Explosives Detection Teams shall successfully complete a nationally recognized explosive detection training program. The handler and the canine must complete the program together. The program shall include the detection of explosives and residue. The canines shall be trained using actual explosive substances. The training program and certification test shall include and shall demonstrate, at a minimum, the canine’s ability to detect RDX, PETN, TNT, Dynamite, Black Powder and Black Powder substitutes, Ammonium Nitrate, Single Based Smokeless Powders and Double Base Smokeless Powders. A hard copy of the Training Certificates must be provided to COR within fifteen days after contract award.

B. Canine Handler Training and Certification

All Explosives Detection Team canine handlers shall successfully complete a nationally recognized explosives detection training program. As described above, the handler shall complete the program and be certified with the canine which will perform under this contract. The training program shall consist of a curriculum that exposed the handler to, and required a demonstrated proficiency in and the knowledge of the subject areas listed below:

1. Fundamentals and Handling Techniques for Explosive Detector Canines.

2. An exposure to and hands on familiarity with common Military and Commercial Explosives, including composition, combinations and bases.

3. Fundamentals of Explosive Devices.

4. An overview of common Improvised Explosive Devices, including recognition, structure and composition.

5. Execution of effective searches in various environments.

6. Setting up, preparing and executing routine training scenarios.

7. Preparing and maintaining documentation to ensure the thorough maintenance and search training.

C. Licenses/Permits

The contractor shall have all required county, state and Federal permits to conduct business and handle explosives. At a minimum, the contractor shall possess the following: Bureau of Alcohol, Tobacco and Firearms (BATF) High Explosive User Permit, BATF Low Explosive User Permit, State User Permit, State Storage Permit, Federal and State Blaster Permit.

Due to the sensitive nature of operations – service support involved the Contractor shall have a CURRENT State of Texas Investigation company license in accordance with Texas Private Security Statutes & Rules, Subchapter (F): Section 1702.101 and 1702.102. All Explosives Detection Team canine handlers shall have a CURRENT State of Texas Private Investigator license through the contractor awardee company.

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.11 Contracting Officer Representative (COR): The COR will be identified/appointed by the CO.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR for this contract will be Ronald D. Rucker at (817) 847-3912 or via email at Ronald.Rucker@bep.gov

1.6.12 Key Personnel: The follow personnel are considered key personnel by the government:

Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available Monday through Friday 5:30 a.m. to 4:00 p.m., by telephone during normal duty hours to discuss problem areas with the COR, CO or designated Government personnel. The Contractor shall provide telephone numbers of the Contract Manager and alternate(s) who shall be available within 1 hour after normal working hours. The contractor will provide a contact number to call in case of emergencies.

1.6.13 Identification of Contractor Employees: All contract personnel (to include subcontractors) attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

1.6.13.1 Badge Control: The Contractor shall establish and implement methods of making sure all issued Identification Badges to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: No badges issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering badge control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued badges by personnel who no longer require access to the Bureau of Engraving and Printing (BEP). The Contractor shall immediately report any occurrences of lost badges to the Contracting Officer.

1.6.13.2 In the event bureau issued identification badges are lost, the Contractor shall, upon the discretion of the Contracting Officer, contact the Office of security to have the badge replaced.

1.6.13.3 The Contractor shall prohibit the use of Government issued bureau identification badges by any persons other than the Contractor’s employees.

1.6.14 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract.

mailto:Ronald.Rucker@bep.gov

Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.15 Emergency Services: Emergency medical treatment and services for the Contractor is the responsibility of the contractor.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

(a) The Contractor warrants that, to the best of the Contractor's knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the

Contractor must:

(1) Notify the Contracting Officer of a potential conflict, and;

(2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

(3) Present for approval a conflict of interest mitigation plan that will:

(i) Describe in detail the changed requirement that creates the potential conflict of interest;

and

(ii) Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

(4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

(5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

1.6.17 Phase in/Phase out: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have sufficient staffing, during the phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: [List any terms used within the PWS that require further definition. At a minimum, insert the definitions provided below].

2.1.1. CONTRACT SPECIALIST. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control.

Acts as technical advisor to the Contracting Officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS: [List all acronyms used in the PWS and what they represent. At a minimum, insert the acronyms provided below].

ACOR Alternate Contracting Officer’s Representative BEP Bureau of Engraving and Printing

CONUS Continental United States (excludes Alaska and Hawaii) CO Contracting Officer

COR Contracting Officer Representative COTS Commercial-Off-The-Shelf FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996 OCI Organizational Conflict of Interest

OCONUS Outside Continental U.S. (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance

QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan

QC Quality Control QCP Quality Control Plan TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2. Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, licenses/permits and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2 Secret Facility Clearance: N/A

4.3. Materials: The Contractor shall provide all materials required to perform work under this contract that are not listed under Section 3 of this PWS.

4.4. Equipment: The Contractor shall provide all materials required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services:

A. The Contractor shall provide unarmed, trained and certified CDT to perform the explosives detection services prescribed herein. Explosives Detection Teams shall be required to detect, at a minimum, RDX, PETN, TNT, Dynamite, Black Powder and Black Powder substitutes, Ammonium Nitrate, Single Based Smokeless Powders and Double Base Smokeless Powders (this is not an inclusive list).

B. The CDT shall remain available for immediate response during all breaks and meal periods.

C. The Contractor shall provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance as specified within the terms and conditions of the contract. Before commencing work under this contract, within fifteen days the Contractor shall submit proof to the Contracting Officer that the required insurance has been obtained.

D. All canines shall be physically able to perform the types of detection services identified herein.

All canines shall be trained to disregard artificial detectors (substances purposely placed in the article to confuse the canine). All canines shall be trained not to paw or retrieve a substance once it has been detected. All canines shall be trained to sit or lay to alert the handler that a substance has been detected.

E. All CDTs (canine and handler) shall complete a minimum of sixteen hours of training per month to maintain and improve the proficiency level of the team IAW Paragraph 5.3 Proficiency Sustainment/Maintenance Training.

F. The canine handler, using their best judgment based on the situation, shall decline to initiate, complete, or continue a search if there is a reasonable likelihood of injury or death, over and above the associated inherent risk.

G. The Contractor shall ensure that established standards of kenneling, nutrition, physical and mental stimulation, health care, transportation, and overall canine well-being are maintained.

The Contractor shall maintain environmentally controlled vehicle(s) equipped with a designated canine area for efficient and safe canine transportation. The Contractor shall maintain environmentally controlled canine boarding area for efficient and safe canine kenneling.

H. When substitutions are required to replace canine handler and/or canine, the Contractor shall provide the COR, within five working days of termination of key personnel, a replacement CDT that meets contract requirements and is acceptable to the COR. When the canine is replaced, the Contractor shall provide in writing the canine experience/background and training in explosive searching. All replacement personnel or canines must meet or exceed all Contract requirements prior to reporting for duty under this Contract. To ensure that this requirement can be met, the Contractor shall coordinate with the COR to pre-approve handlers and canines for the site.

5.2 Odor Recognition Testing: The contractor will administer the test. The test will be observed by the COR. A copy of the test results will be provided to the COR within 10 days.

A. Scope: This test is only designed to assess a canine’s ability to successfully recognize explosives odors. Odor Recognition Testing may be conducted at any time during the term of the contract.

The contractor will make necessary coordination with the COR. The Odor Recognition Testing will not occur more than four (4) times per year. A failed test occurrence will necessitate a repeat test. This second test would not count towards the total of four (4) tests authorized for the contract year.

B. Overview of the Test: This test will involve simple recognition of the six mandatory explosive odors (hereinafter referred to as targeted odors). A blind test method will be used. For the purposes of this test, blind testing means the handler will not know where the targeted odor samples are placed. This will verify that the canine is actually recognizing the targeted odors and is not responding to any external cues. A test administrator will be responsible for selecting and recording the placement of all sample containers and evaluating the test results. A sample container may be empty, may contain a distraction odor or may contain a targeted odor.

C. Materials: Uncontaminated distraction and targeted odors samples will be utilized. For the purpose of this test, a distraction odor sample may consist of any non-explosive odor that a canine may encounter in its environment. Appropriate distraction odors for this test may include food, health and beauty aid products, and textiles. Since the Government requires the Contractor to provide single purpose canines, the Government reserves the right to use explosives as distraction odors. Explosive odor samples will be no less than one quarter pound. The actual substance samples will be used. Substitutes or pseudo samples will not be used.

D. Preparation of Samples: In order to avoid cross contamination, proper handling and storage procedures will be strictly followed. Each test sample (distraction or explosives) will be placed in a clean unused container, with a perforated top (e.g., unused cardboard box, metal paint can, etc.). All perforated sample containers will be identical. All sample containers will be placed in a larger external container. All external containers will be identical. External containers may or may not be sealed and/or have lids. All external containers will be weighted with unopened reams of new paper. All containers will be devoid of external markings and all perforations will be small enough to eliminate the presence of visual cues.

E. Test Method: Canine Explosives Detection Teams will be tested separately. At a minimum, two of the six mandatory explosive odors will be utilized as test samples. The sample containers will be placed in a line with a minimum of 10 feet between each container. The test administrator will determine the overall arrangement of the sample containers. To allow for sufficient odor availability, the samples will be placed in the containers for a minimum of 30 minutes prior to testing. The test administrator will record the time of day, temperature, weather conditions, quantity and type of each sample, and the amount of time between the placement of the last sample and the start of the test.

F. Test Procedures: Prior to starting the test, the canine handler will be explained the following:

(1) The canine detection team will be allowed to search each sample container twice.

(2) The handler will identify when the canine has made an alerting response and report it to the test administrator.

(3) The test administrator will record the placement of the container where each alerting response is identified.

(4) The test administrator will evaluate the test results.

G. Evaluation of Test Results: All evaluation test results will be maintained by the COR and the COR file documented accordingly. For all failures, the contractor will provide documentation of re-training and re-certification. If a team has more than two consecutive failures, the team has to be replaced with a certified team.

(1) PASS: To successfully pass the odor recognition test, the canine must make positive responses on all targeted odors used in the test.

(2) FAIL: The canine will fail the odor recognition test if a positive response is not made on any targeted odors or if more than two responses are made on any distraction odor.

5.3 Proficiency Sustainment/Maintenance Training: The Contractor shall maintain and document the structured canine handling proficiency sustainment/maintenance training program. The contractor shall preform a minimum of four (4) hours per week proficiency training and provide COR with documentation (training log) within fifteen (15) days after the end of the month during the training.

All handlers will exude a professional, responsible, competent demeanor instilling an atmosphere of security for the general public. The contractor will need to maintain proficiency yearly.

The maintenance training documentation shall include, at a minimum, the following information:

a. The date of the training

b. The name of the individual conducting the training

c. The type and amount of training aid used

d. The length of the training session

e. The location of the training session

f. A detailed description of the training session to include the type of training and the environmental conditions (described in section A (1)) (i.e., vehicles, luggage, building, open area, etc.)

g. The name of the canine

h. The name of the handler I. The results of the training session to include canine’s response percentage

5.4 Certifications: The Contractor shall submit training program completion certificates for all canine detection teams to be used in performance of this contract to the COR. All canine detection teams shall obtain a detection-specific training program certification annually. The Contractor shall ensure that the certifications for all canine detection teams used in performance of this contract remain current. The Contractor shall obtain annual certifications at no additional cost to the Government.

The Contractor shall provide annual recertification documentation including a written description of the proficiency assessment to the COR.

The Contractor shall provide the training program completion certificates for all canine detection teams to be used in performance of this contract. The certifications shall include a written detailed description of the training content and a written detailed description of the certification test. The written detailed description of the certification test shall include, at a minimum, the following information.

a. The date of the test

b. The location of the test

c. The environment in which the…