Questions_and_Answers_2031ZA19Q00224.pdf

Questions and Answers for RFQ 2031ZA19Q00224:

Question 1- 3.1 The Contractor shall provide the following equipment: 3.1.1. Plate Shuttles

(Quantity- 2) -- Will the bids be evaluated on best price technically acceptable, best value technically acceptable or other?

Answer 1- The bids will be evaluated on the basis of the lowest evaluated price of offers meeting or exceeding the acceptability standards for non-cost (i.e., Technical and Past Performance) factors. Please see the attached amended solicitation for additional details.

Question 2- 3.1.1.1 – Shuttle will be designed to hold maximum number of plates per machine --

Can you provide the number of plates to be stored for currency and Altos? The word maximum would make comparing different offerings challenging relative to technically acceptable.

Answer 2- The Shuttle shall be designated to hold at least 48 Altos and 90 plates.

Question 3- The Alto shuttle will store altos at the maximum size of 1030mm [40.55”] x 908mm

[35.75”] and weight approximately 20 lbs each. (one per tray) -- It was discovered during the walk through that the plates are protected by a cardboard sheet on the front and back of each plate. Because the cardboard is not precisely lined up the width and depth of each plate can vary. Can we consider the minimum clear inside dimension for the Altos is 36”x 41” and room to lift the plate out of the tray is required so the dimension of the tray needs to be larger than the Alto plate? One per tray would indicate that the Altos can not be stacked one on top of another. Is this correct? If so, can we provide an optional unit that would store two plates per tray side by side? If the assure is yes can we have an additional five pages to describe this option?

Answer 3- Alto size can be considered to be 36” x 41” and another ½” can be added to be able to lift the plate out so 36 ½” x 41 ½” would be optimal. We do not want to have Alto’s stacked due to possible damage, so yes, two plates side by side is an option we will consider. Yes, the page limitation for Factor I- Technical Capabilities, has been increased. Please see the attached amended solicitation.

Question 4- 3.1.1.3- The Plate shuttle will store currency plates at the maximum size of 860mm

[33.86”] x 850mm [33.46”] and weigh approximately 17 lbs each. (two per tray) -- It was discovered during the walk through that the plates are protected by a cardboard sheet on the front and back of each plate. Because the cardboard is not precisely lined up the width and dept of each plate can very. Can we consider the minimum clear inside dimension for the currency plate is 34”x 34” and room to lift the plate out of the tray is required so the dimension of the tray needs to be larger than the currency plate? two per tray would indicate that the Altos can be stacked two high one on top of another. Is this correct? If so, can we provide an optional unit that would store two plates per tray side by side in order to avoid stacking of the plates? If the assure is yes can we have an additional five pages to describe this option?

Answer 4- Plate size can be considered to be 34” x 34” and another ½” can be added to be able to lift the plate out so 34 ½” x 34 ½” would be optimal. Side by Side plates would be an option the BEP would consider. Yes, the page limitation for Factor I- Technical Capabilities, has been increased. Please see the attached amended solicitation.

Question 5- 3.1.1.5- The shuttle will have computer software that maintains an accurate inventory of plates in real time. -- Can you change this sentence to read “The shuttle will be supplied with a computer attached to the unit with software that maintains an accurate inventory of plates in real time?

Answer 5- Yes. Please see the amended Statement of Work.

Question 6- 3.1.1.6 - The shuttle will record and keep record of plates being loaded and unloaded to the machine via a bar code scan. -- Is a tethered bare code scanner attached to the unit to be included with the offering?

Answer 6- Yes. Please see the amended Statement of Work.

Question 7- 3.1.1.7 - The machine will record the date, time stamp and the operator that removed or installed the plate. -- Can you change the word machine to software?

Answer 7- Yes. Please see the amended Statement of Work.

Question 8- 3.1.1.8- The machine must be programmable to be able to retrieve plates in a First

In/First Out (FIFO) basis. -- Can you change the word machine to software?

Answer 8- Yes. Please see the amended Statement of Work.

Question 9- 3.1.1.9 – Must have an option to be able to integrate the system to a BEP Oracle based or ERP system. -- Can you add the words “The software”?

Answer 9- Yes. Please see the amended Statement of Work.

Question 10- 3.1.1.10 – Must have option available to initiate operation from scanning operators

BEP Badge. -- Can you add the words “The software”?

Answer 10- Yes. Please see the amended Statement of Work.

Question 11- 3.1.1.11 - Must be designed with interlocks to maximize operator safety. -- During the walk through it was mentioned that pulling the pan out from the opening would be a desirable ergonomic feature. Can the “ability to manually pull the tray out of the opening onto a pair of manual extraction arms that can fold down out of the way when not in use.” be added to the specification?

Answer 11- Yes. Please see the amended Statement of Work.

Question 12- Here are some additional questions. Can the bid be e-mailed? If so, what is the e-mail address?

Answer 12- Yes. Please see section xiv, of the solicitation for details.