Attachment_B_-_Statement_of_Work.pdf

Statement of Work For

A Shredder, Briquettor(s) and Dust Collector System

1.0 BACKGROUND

The Bureau of Engraving and Printing (BEP), Destruction Certification Branch (DCB) has a requirement for new equipment. The equipment shall consist of a shredder, sound enclosure, lift dump, Briquettor(s), and dust collector system that will be used to destroy Mutilated currency (known as MUTTS) and other material. The existing shredder system is aging and is overwhelmed by the current quantity of shredded currency. Unplanned down times as well as increased maintenance for blade changes will put further strain on the system.

2.0 SCOPE

Contractor shall provide a fully functional high throughput shredding, Briquettor(s) and dust collection system to replace the existing floor shredder, Briquettor(s) and dust collection system located at the Washington D.C. Currency Facility (DCF).

Contractor shall also remove and dispose of the old shredder and sound enclosure and relocate the existing Briquettor(s) and dust collection system from its current location to section C-200-M located in the BEP main building.

Installation Instructions (Turn-Key): The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to assemble, install and set up the equipment, , perform testing to ensure contract compliance and turn the equipment over to the BEP for operation (i.e.

Turn-Key Installation). The materials and services shall include all those necessary for assembly, alignment, connection, startup and preparation of the equipment for the BEP Acceptance Test (BAT).

. The Contractor shall remove all packing and installation materials from the BEP’s premises and dispose of them. The Contractor shall supply all installation mounting materials, including brackets, fasteners, and wire ways required for the installation.

3.0 TECHNICAL REQUIREMENTS

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to meet or exceed the requirements and specifications stated herein.

3.1 Shredder, Sound Enclosure, Lift Dump, Briquettor(s), and Dust Collection

System to be installed in the Annex sub-basement: Quantity - 1

3.1.1 The entire Shredder Briquettor(s) system shall have one-pass shredding capability of 1,600 pounds per hour minimum throughput for the destruction of paper, textiles, packing materials, and plastics.

3.1.2 Shredded particle waste output size shall be less than 3/8 inch squared.

3.1.3 System shall limit noise rate to less than 85 decibel.

3.1.4 System shall have a double row of cutters and 4-way indexable cutting inserts for low maintenance.

3.1.5 Shredder shall have a Four (4) cubic yard (or larger) hopper.

3.1.6 The lift dump must be able to handle a One (1) cubic yard utility tilt truck/cart, similar to the Rubbermaid model # H-1109 BL and shall handle a 2,000 lbs. capacity to feed into the hopper.

3.1.7 Control panel shall be a touchscreen programmable logic controller (PLC).

3.1.8 Control panel shall have an E-stop to stop shredder.

3.1.9 New material handling fan(s) shall be compatible with a variable frequency drive (VFD).

3.1.10 Duct work between dust collector and Briquettor(s) system may be reused or replaced.

3.1.11 The shredder must be 480 volts, 3 phased, 200 amps or less electrically. The Briquettor(s) must be 480 volts, 3 phased, 100 amps each.

3.1.12 The Shredder shall be designed for a service life minimum of 10 years.

3.1.13 The contractor shall provide all schematic diagrams during the installation and training.

3.1.14 The contractor shall provide two additional sets of blades/cutters at the time of equipment delivery.

3.2 Briquettor(s) (To be installed in Annex sub-basement): Quantity 1 or more

The contractor shall design, build, and install the new Briquettor(s) to meet or exceed the following required specifications:

3.2.1 The Briquettor(s) shall be able to handle the throughput from the shredder (1600 lbs./hr minimum).

3.2.2 Noise of less than 85 decibel (dB).

3.2.3 The Briquettor(s) must be 480 volts, 3 phase, 100 amps each or less electrically.

3.2.3.1 Emergency stop switches on each Briquettor(s) shall shut system off.

3.2.4 The Briquettor(s) shall be designed for a service life minimum of 10 years.

3.3 Control Panel(s) (To be installed in Annex sub-basement): Quantity – 1 or more The contractor shall design, build, and install the new control panel to meet or exceed the following required specifications:

3.3.1 The control panel shall start up the shredder and enable the Briquettor, dust collectors, lift dump and system fans to commence operation.

3.3.2 The contractor shall inspect and demonstrate all system(s) ensuring proper operation.

3.3.3 The control panel shall be a touchscreen programmable logic controller (PLC) with an encoder.

3.3.4 The contractor shall identify operational hazards to personnel and safety precautions to be observed.

3.4 Fan(s) (To be installed in Annex sub-basement): Quantity 1 or more

3.4.1 Fans shall meet or exceed the requirements for the 1600 pounds per hour system throughput.

3.4.2 The fans must be powered through the Briquettor (s).

3.5 Dust Collector(s) (To be installed in Annex sub-basement): Quantity – 1 or more

The dust collector(s) shall meet or exceed the following required specifications:

3.5.1 The dust collector shall be powered through the Briquettor(s).

3.5.2 The equipment shall comply with NFPA 654: Standard for the Prevention of Fire and Dust Explosions from the Manufacturing, Processing, and Handling of Combustible Particulate Solids.

3.5.3 The contractor shall utilize and include a motorized dust collection unit that meets the Environmental Requirements. IAW Section VI EMS document 75D-07.0-06 EHS Large Equipment Boilerplate & 75D-07.0-04 EHS Contractor Requirements.

3.5.4 The dust collector shall be designed for a service life minimum of 10 years.

3.5.5 The dust collector shall empty into 55 gallon drum(s).

3.5.6 The dust collector should be designed to allow for clean out and dust removal/ disposal that does not create a secondary dust issue.

3.6 Lift Dump (To be installed in Annex sub-basement): Quantity - 1

3.6.1 The lift dump shall meet the following requirements:

• Capacity 2,000 Lbs.

• Dump the Gondola into the hopper with a hold down to prevent gondola movement.

• Up/Down Pushbuttons controls

3.6.2 The contractor shall:

• Inspect/Install the lift dump

• Place the lift dump in its proper location

• Anchor/lag down equipment

• leveling, equipment in place

• Verify equipment is functional.

3.6.3 The lift dump shall be designed for a service life minimum of 10 years.

3.7 Removal of Old Systems: The contractor shall remove and dispose of the old shredder and associated equipment.

3.8 Draft Floor Plan: The contractor shall provide an equipment layout floor plan for approval of clearances.

3.9 Relocation of Systems: The contractor shall relocate the existing Briquettor(s), control panel(s) and Dust Collectors. The equipment will be relocated to C-200-M. The contractor shall coordinate with the COR for the delivery of equipment to C-200M.

3.10 Training: Contractor shall provide operating and maintenance training to designated BEP staff 5 days after installation. The training shall be for 1-2 days for approximately fifteen (15) employees. The contractor shall provide manuals/materials to the COR prior to the training in PDF format.

3.11 Warranty: The contractor shall provide a one (1) year warranty from the date of acceptance to include all parts, labor and repairs.

4.0 SPECIFIC TASKS

4.1 Preventative Maintenance (PM): The contractor shall provide preventative maintenance per the manufacturer recommendation.

4.2 Preventive Maintenance (PM) Schedule: The contractor will schedule maintenance per the manufacturer recommendation. Within 15 calendar days of acceptance, the contractor shall provide a copy of the detailed PM Schedule to the COR. The schedule shall clearly reference all required maintenance and frequency.

4.3 Preventive Maintenance Records: The contractor shall provide maintenance records in a mutually agreed upon format (e.g. manufacturers recommended maintenance checklist).

4.4 Emergency Repair: Emergency Repair will be classified as when equipment is inoperable. The contractor shall respond to the emergency repair request within one (1) business day. The contractor shall be on site within 48 hours to assess and repair the emergency condition. If parts are unavailable for immediate repair, they will be expedited and repairs made within 24 hours of receipt.

4.5 Bureau Acceptance Test (BAT): After equipment installation, the contractor will schedule Bureau acceptance testing. The BAT shall be conducted in two parts: Static Inspection/Demonstration, and Dynamic Inspection:

a. Static Inspection: Static Inspection/demonstration applies to any requirement that can only be verified while the equipment is not in operational mode or for which demonstration during operational mode would interfere with the operation of the equipment.

b. Dynamic Inspection: Dynamic Inspection/Demonstration applies to any requirement that can be demonstrated or witnessed while the equipment is in an operational mode and does not impact the performance of the equipment.

The duration of BAT shall be for three (3) consecutive days, eight (8) hours per day, of operating in full functional capacity of all the equipment without any defects or discrepancies. All acceptance testing shall be performed in the presence of authorized Bureau personnel. The BEP will furnish “Government Furnished Materials”, all utilities required to perform the BAT, and personnel to assist in BAT items. The contractor shall furnish all other materials, consumables and labor for the performance of the testing. The Contractor shall be responsible for their operating personnel and their associated travel costs (i.e. transportation, lodging, food, etc.).

If the equipment does not successfully pass the first BAT and must be retested, the Contractor shall assume ALL costs of retesting including personnel lodging, travel, and materials.

During the BAT, the equipment will process actual currency, i.e. “live” work.

During testing, the contractor representatives shall be responsible for the operation of the equipment and for the demonstration of all requirements. The Contractor shall perform the tests in accordance with the contractor prepared and BEP approved BAT Plan. If during the performance of testing, it is deemed that the equipment is not performing to the specified requirements, the testing may be stopped to allow for corrective actions to occur and restarted only after joint agreement by both BEP and the contractor.

If it is determined that significant problems or corrective actions are required, the contractor can request that testing be stopped. Once corrective actions have occurred, the contractor shall notify the BEP for rescheduling the test.

If the test is deemed unacceptable, the BEP reserves the right to require a full or a partial retest of the equipment and the Contractor must provide the BEP with all of the following:

a. Causative factors for the nonconformance;

b. A written explanation on how the Contractor proposes to correct the nonconformance;

c. The estimated time that will be necessary to correct the nonconformance; and

d. How the Contractor intends to demonstrate compliance.

Once a BAT is in progress, if there are extenuating circumstances or equipment-caused delays, the Bureau may exercise one of the following options:

a. Extend the test accordingly;

b. Restart the test from the beginning; or

c. Abort the test.

Since during testing security items will be required, all security measures, policies, and procedures shall be followed. All contractor personnel assigned to work around or on the equipment during testing shall have been approved by the BEP’s Office of Security.

4.6 Quality Control Plan (QCP): The contractor shall submit for approval a QCP to the COR no later than thirty (30) calendar days after contract award. The QCP shall be a system for identifying and correcting deficiencies in the quality of equipment and services before the level of performance becomes unacceptable and/or the government points out deficiencies.

4.7 Operation and Maintenance manuals: The contractor shall provide operation/training and manufacture maintenance manuals for each new system to the COR within 10 days after acceptance. The Operation, Training and Maintenance Manuals shall be provided by the contractor in two (2) printed copies and a PDF file. The manual(s) shall provide the information necessary to perform installation, test, operation, adjustment, alignment, parts replacement, and calibration of the system. All information shall accurately represent the system, equipment, or function described as installed.

5.0 DELIVERABLES

The Contractor must submit to the Contracting Officer Representative (COR) the following deliverables:

Deliverable

Due Date

Recipient

(include contact information)

Format

1 High throughput shredder, Briquettor(s), and dust collector systems

Within six (6) months after the contract acceptance.

COR N/A

2 Re-locate existing Briquettor(s) and Dust collectors to C-200

Within six (6) months after the contact award.

COR N/A

3 Training Manuals/Materials

5 Days prior to the start of the training.

COR Printed copies and PDF File

4 Draft floor plans Within 30 Days after the contract award.

COR Printed copies and PDF File

5 Two additional sets of shredder blades/cutters

At the time of equipment delivery.

COR N/A

6 Preventative Maintenance and Reports

Monthly on the 15th day of the month.

COR In-person at

BEP/ PDF File

Due Date

Recipient

(include contact information)

Format

7 Manufacturer Recommended Preventative Maintenance Schedule

Within fifteen (15) days of contract acceptance.

COR Printed copy and PDF file

8 Operating manuals/schematics/floor plans of all installed machinery

At the time of equipment delivery.

COR Printed copy and PDF file

9 Quality Control Plan

(QCP)

Within thirty (30) days of contract award.

COR PDF File

10 Quality Control Reports Monthly on the 15th day of the month.

COR PDF File

11 Safety Data Sheets (SDS) Submit SDS to COR at least two weeks before use for safety review. The SDS shall comply with OSHA, as listed in standard 29 CFR 1910.1200, with particular emphasis on paragraphs (g) and (i).

All MSDS and package labeling must be in English.

COR Printed copy and PDF file.

12 Maintenance/History logbook

Available upon request month

COR Printed copy and PDF file

6.0 PERIOD OF PERFORMANCE (POP)

The period of performance will consist of one (1) base period and four (4) option years that include preventative maintenance and emergency repairs. All equipment shall be delivered, installed and commissioned within six (6) months after contract award.

7.0 PLACE OF PERFORMANCE/DELIVERY

Sub-basement, Annex Building, Bureau of Engraving and Printing, Washington, D.C. 20228. Delivery shall be Free on Board, Destination.

8.0 GENERAL INFORMATION

8.1 Duty Hours. The contractor will be required to perform Monday-Friday, between 7:00 am and 3:30 pm (EST), excluding federal holidays.

8.2 BEP Access. Any contractor that will be here longer than 10 days will go through the Security process for access. Once approved, they can escort short term employees (10 Days or less on site work).

9.0 SPECIAL REQUIREMENT

9.1 Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued by the Contracting Officer (CO). The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

9.2 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract.

This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination.

Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

9.3 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

9.4 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this Contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

9.5 Environment, Health & Safety (EHS):

9.5.1 Contracted services must be performed in a manner consistent with the Bureau of

Engraving and Printing (BEP) EMS document 75D-07.0-06 EHS Large Equipment Boilerplate, 75D-04.0-08 Construction Safety Permits & 75D-07.0-04 EHS Contractor Requirements.

9.5.2 Office of Environmental Health and Safety (OEHS) conducts unannounced inspections throughout BEP work spaces including construction sites. OEHS maintains the right to stop any work where it perceives an immediate and serious threat to contractors, BEP employees, or the general public. Inspection findings will be forwarded to the Contracting Officer (CO), Contracting Officer Representative (COR) and the OEHS Chief. If situations of non-compliance with the contractor’s health and safety plan or BEP health and safety requirements are noted, OEHS personnel will immediately bring them to the attention of the CO and/or COR and follow-up in writing within three (3)days.

9.6 Non Personal Service Statement: Contractor employees performing services under this Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).

The Government will control access to its facility and will perform the inspection and acceptance of the completed work.

9.7 Low Risk Clearance: The contractor shall be able to submit a low risk clearance request package through the BEP Office of Personnel Security (OPS) in order to process the clearance and obtain approval. After the OPS processes the clearance request, an investigator will notify the COR of the clearance request status, advise if further processing is required, and/or grant access to the BEP facility. The BEP OPS will cover the cost for the clearance process.