RFI_Attach 1-Rev_QandA Worksheet_26N0006-CR.xlsx
XLSX spreadsheet 16 KB Posted
- Attached to
- OCC Court Reporting Services (RFI)
- Solicitation number
- 2031JW26N00006
About this file
This is a Questions and Answers Worksheet documenting industry inquiries and government responses related to RFI 2031JW26N00006 for OCC Court Reporting Services. The document addresses 20 substantive questions submitted by potential respondents concerning the draft Performance Work Statement and service requirements.
Key clarifications provided by the OCC include: Court Reporter identification can be submitted up to one business day before proceedings on a case-by-case basis when agreed upon by the Contracting Officer Representative; the requirement to convert PDF exhibits to transcription software formats has been removed due to formatting loss concerns; transcript copies will not be provided to witnesses; contractor equipment approval is automatically granted upon contract award without requiring individual approvals for each staff member; all transcripts must be delivered in Section 508 compliant format (100% requirement); video and media deliverables requiring voiceover or captions are only mandatory when specifically requested; less than 5% of transcripts will require paper or CD versions; and travel cost details remain under discussion pending final solicitation release. The incumbent contractor is Diversified Reporting Services Inc. under contract 2031JW21C00006 valued at $1,083,260.00. The RFI seeks nationwide court reporting services including digital, stenotype, videographer, and virtual reporting capabilities with travel required across the continental U.S. and territories.
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Other files
| File | Type | Posted |
|---|---|---|
| A0001_2031JW26N00006_OCC CRS.pdf | ||
| RFI_Attach 1_QandA Worksheet_2031JW26N0006-CR.xlsx | XLSX spreadsheet | |
| RFI_Attach 2_DRAFT PWS_2031JW26N00006-CR.docx | DOCX document | |
| RFI Overview_2031JW26N00006_Court Reporting.docx | DOCX document |
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Text version
OCC RSS Q&A Wksht
| ATTACHMENT 1 - Q&A WORKSHEET (GOV'T) | ||||
| QUESTIONS AND ANSWERS WORKSHEET FOR OCC's COURT REPORTING SERVICES (#2031JW26N00006) | ||||
| # | PAGE # | SECTION | INDUSTRY'S QUESTIONS/COMMENTS | GOVERNMENT'S ANSWERS |
| 1 | 3 of Draft PWS | 4.3 For timely orders, the Contractor will provide the name and contact information for the assigned Court Reporter to the COR by 5:00 PM Eastern Time two (2) business days before the hearing. | Due to the nature of the industry, proceedings are added and canceled daily. If needed at times, can contractor submit reporter information up to one business day before? | Yes, as determined on a case-by-case basis (e.g., infrequent) and agreed to by the COR. However, it is not the OCC's intent to set the requirement for Court Reporter name and contact information for 1 business day before. |
| 2 | 12 of Draft PWS | 9.1.3.1 Electronic transcripts – exhibits must be included with the transcript. The agency’s preference is to convert the PDF exhibit(s) to a format that can be loaded into transcription software (see Section 8.6 | Converting PDF exhibits may cause loss of original formatting. Do you have specific program that you currently use for this process? | Due to the potential risks in losing original exhibits formatting when converting to a Portable Document Format (PDF), the OCC hereby removes the requirement for exhibits to be converted in PDF for transcript tool inclusion. Additional updates may be applied to this requirement at time of solicitation release. |
| 3 | 13 of Draft PWS | 13.0 Sale of Transcript Copy | Does OCC intend to provide copies to witnesses? Will OCC refer witnesses to contractor for purchase of copies? | Per the draft PWS (Subsection 13.2) provided, the OCC does not permit transcript copies to witnesses. Refer the draft PWS Subsection 13.2 for additional details. |
| 4 | 18 of Draft PWS | 20.4.4 Use of Contractor Equipment. Use of contractor-owned laptops or other equipment (e.g., media storage devices, servers, etc.) to process, transmit, or store OCC information or to access the OCC network or other OCC information resources without OCC's formal approval is prohibited. This restriction does not apply to the use of non-OCC laptops or PCs to use OCC-approved virtual desktop infrastructure to remotely access the OCC network. | Reporters, transcribers, admin will all need to use contractor equipment to perform the duties in the PWS. Will you require every single reporter, transcriber, and admin person to obtain formal approval? | No. While there are non-disclosure agreements (NDAs) required from the awardee, contract award indicates approval. |
| 5 | N/A | General | Who is the current vendor(s) and the contract number(s) and the rates/total value of contract? | Current Vendor: Diversified Reporting Services Inc. |
Contract Number: 2031JW21C00006 Total Contract Value: $1,083,260.00
| 6 | 2 | Service Deliverables | What is the estimated percentage of the proceedings that will be held virtually? | Due to the changing workloads and various work locations (i.e., across the Continuous U.S.), an estimated percentage or quantity of proceedings cannot be provided. |
| 7 | 3 | Service Deliverables | What is the estimated percentage of transcripts that will require a paper version? | The estimated percentage of transcripts that will require a paper version is less than 5%. |
| 8 | 3 | Service Deliverables | What is the estimated percentage of transcripts that will require a CD? | The estimated percentage of transcripts that will require a compact disc (CD) is less than 5%. Note that CDs will only be required, upon request for paper/hard copy transcripts. |
| 9 | 15 | 19.0 IT Accessibility Requirements | Do all transcripts need to be delivered in 508 compliant format or is this only when specifically requested? (508 formatting takes additional time and incurs additional costs) | All transcripts must be delivered in Section 508 compliant format. |
| 10 | 15 | 19.0 IT Accessibility Requirements | If it is only when requested - what is the estimated percentage/quantity of the transcripts that require 508 formatting? | All transcripts must be delivered in Section 508 compliant format. Therefore, the required percentage of transcripts requiring Section 508 compliant formatting is 100%. |
| 11 | 16 | 19.0 IT Accessibility Requirements | Do all video and media deliverables need to be delivered with content-relevant voice over or text captions or is this only when specifically requested? (this formatting takes additional time and incurs additional costs) | Any video or media deliverables requiring content-relevant voiceover and/or text captions must be delivered when specifically requested. |
| 12 | 16 | 19.0 IT Accessibility Requirements | If it is only when requested - what is the estimated percentage/quantity of the recordings that will require voice-over/text captions? | Due to the changing workloads, an estimated percentage or quantity of recording (e.g., video or media) deliverables requiring content-relevant voiceover or text captions cannot be provided. |
| 13 | 1 | RFI Overview | Will OCC pay contractor travel costs? And if so, under what conditions? | Details regarding Contractor travel costs are still being discussed and will be determined at time of solicitation release. |
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